What are the responsibilities and job description for the Accounts Payable Coordinator position at Stearns Weaver Miller?
Stearns Weaver Miller, a full-service commercial law firm with five offices across Florida; is seeking a full time Accounts Payable Coordinator to work from their Downtown Miami office. To learn more about us please visit us at stearnsweaver.com .
Responsibilities
Responsibilities
- Review and process all payment requests for appropriate documentation and approval prior payment
- Review and/or Input invoices into the accounting system (3E / Cosine) and ensure correct general ledger coding
- Ensure accuracy of vendor terms
- Ensure W-9’s are collected before vendor set up
- Create and maintain vendor records
- Process daily and weekly payment batches for check and wire payments
- Process monthly expense reports and cost uploads
- Effectively interact and respond to vendor inquiries and to resolve issues
- Reconcile vendor & credit card statements
- Research and communicate status of unpaid invoices and credits to management
- Performs other duties as assigned
- 2 years of Accounts Payable experience in a law firm or professional services environment
- Excellent data entry skills with ability to complete high volume of work while maintaining a high degree of accuracy, attention to detail and confidentiality
- Must be able to work independently while also thriving in a collaborative team environment
- Must be extremely organized and self-starting
- Excellent written and oral communication skills
- High degree of initiative and ability to plan, prioritize and manage multiple tasks effectively
- Exceptional interpersonal skills with the ability to build and maintain relationships at all levels of internal and external organizations
- Ability to operate a personal computer with a good working knowledge of Microsoft Office Suite (Outlook, Word, Excel)
- Knowledge of Elite 3E software / Cosine Software a plus
- Experience with accounts payable automation desired