What are the responsibilities and job description for the Administrative Assistant position at Statewide Protective Service?
Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. As an energetic and proactive member of our organization, you will be the first point of contact for clients and visitors, manage essential office functions, and ensure smooth communication across departments. Your expertise in office management, technical proficiency, and exceptional customer service skills will contribute significantly to our success.
Responsibilities
- Answering multi-line phone systems, and directing calls with professional phone etiquette
- Perform data entry and maintain accurate records using spreadsheets and productivity software such as Microsoft Office (Word, Excel)
- Coordinate scheduling, appointments, and meetings to optimize organizational efficiency
- Handle clerical tasks such as filing, document preparation, word processing, and maintaining office supplies, shipping out uniforms and equipment for officers
- Assist with travel co-ordination for travel teams
- Support client communication through email correspondence, phone support, and personalized assistance as needed
- Assist with invoicing and bookkeeping tasks using QuickBooks or similar accounting software
- Contribute to office management by organizing files, managing office equipment, and ensuring a tidy work environment
Requirements
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel) and familiarity with spreadsheets and data entry
- Technical proficiency with computer literacy including email platforms, productivity software, and multi-line phone systems
- Excellent communication skills in both English and bilingual capabilities (if applicable)
- Prior experience in customer service or front desk roles demonstrating professionalism and phone etiquette
- Strong time management skills with the ability to prioritize tasks efficiently
- Personal assistant experience or administrative experience is highly desirable
- Ability to adapt quickly to new software tools and office procedures
Join us in creating a vibrant workplace where your organizational talents shine! This paid position offers a rewarding environment where your administrative expertise will make a meaningful impact every day.
Pay: $20.00 - $25.00 per hour
Expected hours: 15.0 – 30.0 per week
Benefits:
- Flexible schedule
Work Location: Hybrid remote in Short Hills, NJ 07078
Salary : $20 - $25