What are the responsibilities and job description for the Office Assistant 1 (Keyboarding) position at State University of New York, Cortland?
Provide comprehensive administrative support as an Office Assistant 1 (OA1), collaborating with the Administrative Assistant 1 (AA1) to support the Departments of Chemistry, Geology, Physics and the Adolescent Science Education Program.
Watch to learn more about careers at SUNY Cortland:
https://www.youtube.com/watch?v=98njPbVKNFY
Watch to learn more about careers at SUNY Cortland:
https://www.youtube.com/watch?v=98njPbVKNFY
What makes SUNY Cortland a great place to work?
- Our positions provide predictable salary progressions, and many offer permanency.
- Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement.
- SUNY Cortland prioritizes work-life balance and well-being in all forms. The university’s state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland’s Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor’s approval.
- Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding.
- Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region’s offerings
Major Responsibilities
The OA1 will assist the AA1 for the Departments of Chemistry, Geology, Physics and the Adolescent Science Education Program. Duties include, but are not limited to:
General office duties
- Meet and greet visitors.
- Answering office phone, monitor department/program inboxes and directing inquiries to appropriate parties.
- Assists faculty with copying, scanning and duplicating.
- Key control.
- Distribute mail. Distribute advertising and flyers for department/program events.
Support enrollment and registration
- Assign academic advisors.
- Lift registration flags.
- Maintain student record folders.
- Process change of major workflow. Prepare advisor reports.
Assist Chairs and faculty with departmental processes
- Order textbooks.
- Order CTEs.
- Assist with department/program outreach.
- Maintain files of course syllabi.
- Collect and maintain faculty listings and schedules. Assist all faculty with the Scantron machine.
Support AA1 as back-up as needed
- Typing/Form creation.
- Seminar Planning.
- New Staff In-Processing.
- Record minutes at meetings.
Functional and Supervisory Relationships
Required Qualifications
1. Permanent Competitive Appointment Options:
To be appointed on a PERMANENT basis to this title, you must hold or have held the title of Office Assistant 1 (Keyboarding) or be reachable on the full-time NYS Civil Service list and respond to canvass letter that will be emailed to people on the eligible list. You may also qualify if you are permanent in the following title: Office Assistant 1.
2. Non-Competitive Appointment Option:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required, but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified
NON-COMPETITIVE QUALIFICATIONS-There is no minimum education or experience requirements for this title.
Preferred Qualifications
- Knowledge of Microsoft Office Suite
- Knowledge of Banner
Knowledge, Skills & Abilities
- Basic knowledge of copier use and maintenance
- Organizational skills
About the University
A top public university of approximately 6,600 students located in the geographic center of New York State, SUNY Cortland provides accessible, affordable education to students from across the U.S. body. One of 13 comprehensive universities in the State University of New York system, SUNY Cortland prides itself on its rigorous undergraduate and graduate programs in the liberal arts, sciences, education, and professional studies. For more than 150 years, SUNY Cortland has provided unmistakable value for students seeking a well-rounded academic, athletic, and social experience. The University ranks among the top campuses in the nation on Money magazine’s “Best Colleges for Your Money List,” fields a powerhouse Division III athletics program and boasts an impressive network of alumni making a difference in education, business, government, fitness, medicine and many other fields.
EEO Statement
The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.
Job Close Date
