Executive Staff Secretary

Bring your administrative and financial support experience to the Higher Educational Aids Board. This Executive Staff Secretary position supports the Executive Secretary and Administrative Policy Advisor in areas such as public relations, communications, administrative functions, and financial support.

The Higher Educational Aids Board (HEAB) is responsible for the management and oversight of the state’s student financial aid system for Wisconsin residents attending institutions of higher education. HEAB administers programs of student financial aid, including grant, scholarship and loan programs, tuition reciprocity agreements and tuition capitation contracts. Learn more about HEAB by clicking here.

In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of vacation to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
• Excellent and affordable health, vision, and dental benefits (health plan options start at just $35/month for single plans and $87/month for family plans after two months of employment)
• A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being

In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations. For more information on WisDOT you can visit our website by clicking here.

This Executive Staff Secretary provides top-level administrative support to the Higher Educational AidsBoard, including scheduling meetings and developing agendas for the executive secretary with legislative members and otherelected/ appointed officials; processing and editing Board reports, agendas and correspondence; and collecting and analyzing datafor programs supported by the Higher Educational Aids Board.

In addition, this position will provide financial support and enter financial transaction data for Higher Educational Aids Board scholarships, grants, loans and otheraid programs into databases or spreadsheets.

This position is in schedule-range (81-05) with an annual salary of $38,938-$51,917 ($18.72/hr-24.96/hr), plus excellent benefits. A twelve month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check.

This state agency does not sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.

Certain positions within this Department may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process. For permanent positions that allow remote work flexibility, Wisconsin residency is not required. However, it is not anticipated that working outside of Wisconsin (or bordering cities) will be allowed because positions may at times need to report to office locations in Wisconsin on short notice.

All state employees must report their COVID vaccination status, whether vaccinated or not and provide supporting documentation if vaccinated. Newly hired employees will be required to submit this information within their first two weeks of employment. The State of Wisconsin continues to follow necessary health and safety protocols for COVID. Please visit Division of Personnel Management Coronavirus - COVID-19 (wi.gov) for the most up-to-date information. Guidance may be subject to change.

Qualified applicants will have experience with all the following:

• Experience using Microsoft Office Suite, including Access, Word, Excel and Outlook in a professional setting.
• Experience providing administrative support for middle level management in an organization including calendar management.
• Experience with accounts payable and accounts receivable.

In addition to having all the above, well qualified applicants will have experience with one or more of the following:

• Experience setting priorities and exercising independent judgement.

Apply online! To apply, click “Apply for Job” to start the application process. Then, you will access your existing account or to create a new account if you don’t have an account. Once you are logged in, click “Apply for Job.” Follow the steps outlined in the application process and submit your application.

Your application materials are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on how to develop and what should be included in these materials, click here. For more information on the basics of the selection process and how the State of WI ensures fair and equitable treatment of all applicants, click here. The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages. Any resumes submitted with more than 10 pages will not be considered after page 10. If this job posting requires a letter of qualifications, the same limit applies.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. Questions can be directed to Mackenzie Morris at mackenzie.morris@dot.wi.gov or 608-264-7223.

The deadline to apply to this position is 11:59pm on Monday, January 2, 2023.