LTE Public Records Associate (Madison)

We are dedicated to working with Wisconsinites while preserving and enhancing the natural resources of Wisconsin. In partnership with individuals and organizations; DNR staff manage fish, wildlife, forests, parks, air and water resources while promoting a healthy, sustainable environment and a full range of outdoor opportunities.

The Wisconsin DNR is hiring up to two LTE (Limited Term Employee) Public Records Associates at our offices, in Madison, WI.

This recruitment may be used to fill future similar vacancies.

To see all opportunities currently available at DNR, follow this link: DNR (wisc.jobs).

The Public Records is on a small team of LTE and full-time staff in the DNR's Bureau of Legal Services who respond to public records requests. The Public Records Specialist will coordinate, track and respond to complex public records requests. The position will work with program staff to consolidate and collect records. The scope of involvement will begin from intake and go through completion of the records request. The employee will coordinate with open records staff to ensure all records are recorded, collected and reviewed to meet all required timelines. This position will coordinate the proper archiving of files for the public by ensuring all files deemed sensitive or complex are provided to the public and appropriately saved and stored. The position will provide excellent customer service to both requesters and staff.

40% - Coordinate with program staff in the central office and regions to consolidate and collect all records for sensitive and complex public records requests, in conformance with the public records law.

20% - Independently manage the administrative duties associated with public records requests, to include making copies, updating databases and creating/sending invoices. Ensure all files deemed sensitive and complex and provided to the public are scanned, saved appropriately, and sent to appropriate DNR staff.

20% - Independently interpret department public records policies and procedures and work with staff to assure consistent implementation.

20% - Provide excellent customer service and support to requesters and division staff throughout the process.

This position pays $20.63 per hour and is in pay schedule and range 02-10. Compensation will be set in accordance with the State Compensation Plan.

This is a Limited Term Employment (LTE) position and will not automatically lead to permanent state employment or be entitled to the same benefits as permanent employees.

More about LTE positions:

1) Offer a great opportunity to gain experience and learn about careers at the WI Department of Natural Resources.

2) Provide opportunities for individuals to enhance their resumes with skills learned on the job.

3) May accommodate flexibility for part-time or full-time work hours and seasonal schedules. Work schedules are dependent on business needs.

4) Allow individuals to hold multiple LTE appointments concurrently. If both LTE positions are at the same agency, the positions must be bona fide different positions. Each individual LTE position allows for maximum of 1039 hours in a twelve-month period.

Special Requirements:

1) Residency: To be considered for this position, you must be a resident of the State of Wisconsin.

A Wisconsin resident is a person who:

a. Has established a residence, as defined in s. 6.10(1), in this state not less than 10 days earlier;

b. Has resided in this state for not less than a total of one year out of the immediately preceding 5 years;

c. Is eligible to register to vote in this state; or

d. Is the spouse of a person meeting the requirements of par. (a), (b), or (c).” s.230.03(12), Wis. Stats.

2) Background Checks: The Department of Natural Resources conducts criminal background checks on final applicants prior to a job offer. Please note that a criminal charge or conviction on your record will not necessarily disqualify you from state employment. In compliance with the Wisconsin Fair Employment Act, the DNR does not discriminate on the basis of arrest or conviction record.

3) Eligible to work in U.S.: Applicants must be legally authorized to work in the United States at the time of hire. The Department of Natural Resources does not sponsor work visas at the time of hire or anytime during employment. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility I-9 form upon hire.

Equal Opportunity Employer: The DNR is an equal opportunity employer that promotes and values diversity. We do not discriminate on the basis of race, ethnicity, religion, national origin, gender, gender identity, sexual orientation, age, marital status, veteran status, or disability.

Qualified candidates will have the following:

• Ability to work independently, setting own priorities and exercising independent judgment
• Outstanding oral and written communication skills
• Exceptional attention to detail
• Extensive knowledge of and proficient use of information technology typically used in an office including the use of Microsoft Word, Excel, Teams, SharePoint, PowerPoint and Outlook
• Knowledge of, or ability to learn and execute, state records management protocols

In addition, well qualified candidates will have one or more of the following:

• Experience using Microsoft Access
• Experience interpreting and applying public records laws

Click the “Apply for Job” button and follow the directions. You will be able to save your application as many times as needed and make edits up until the point you submit your application. Once you submit your application, you will not be able to make any updates to the application or any materials submitted.

Please note that the Wiscjobs system will time you out after 30 minutes of activity, so be sure to save your work often to avoid having to re-start the application process.

For any position-related questions, please feel free to contact Diane.Milligan@wisconsin.gov.

For technical questions and troubleshooting related to the Wisc.Jobs site, please visit Commonly Asked Questions. Keep in mind that technical assistance is only available Monday through Friday 7:45 am – 4:30 pm.

Your resume and letter of qualifications are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on developing your resume and letter of qualifications and what should be included in these materials, click here.

Applications must be received by 11:59pm, Central Time, on July 14th, 2026 in order to be considered.