Scheduler

Looking to start a rewarding new career? Join our team as a Scheduler at the Wisconsin Department of Health Services (DHS), Southern Wisconsin Center (SWC)!

This part-time position will work 48 hours over a 2-week period (3:30pm to 12:00am) on a rotating schedule that includes every other weekend. This recruitment may be used to fill future vacancies on all shifts, both full and part-time.

As an employee of the State of Wisconsin, you'll have access to an amazing benefits package, including:

• 3.5 weeks of vacation, 9 paid holidays and ample sick time; limitations may apply for leave time usage in the first six months. Leave time is pro-rated for part-time employees based on hours worked
• Top rated health plan options starting at $47/month for single plans and $117/month for family plans, after 2 months of state service. Exceptional pension plan with at least a 7.25% employer match in 2027 with a lifetime retirement payment. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!
• Several flex spending accounts: medical, dependent care, commuter, parking and High Deductible Health Savings.
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
• Well Wisconsin Wellness Program
• Public Service Loan Forgiveness Program employer.

SWC is a state-operated Intermediate Care Facility for Individuals with Intellectual Disabilities. Located in Union Grove, Wisconsin, near Milwaukee/Racine/Kenosha.

SWC provides a wide variety of programs and services designed to assist and prepare individuals to live successfully in the setting that best meets their needs. SWC brings together a rich history and state of the art treatment approaches for the new millennium. Click here to see what working at SWC is all about!

As a SWC Scheduler, you will be responsible for determining scheduling needs and preparing and posting work schedules for over 350 employees in a 24-7 facility. Duties include:

• Preparing, maintaining and coordinating vacation calendars for staff.
• Maintaining accurate leave accounting.
• Coordinating staff scheduling between buildings.
Answering staff questions regarding schedules.

The starting pay is $23.16 per hour, plus excellent benefits. A 12-month probationary period is required.

Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is classified as an Office Operations Associate and is in pay schedule and range 02/10.

All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.

All appointees will be required to receive a TB test, which will be administered by Southern Wisconsin Center or medical personnel approved by the facility prior to their start date.

DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. DHS is not an E-Verify employer nor a STEM-OPT eligible employer.

Minimally qualified applicants will have both of the following:

• Experience utilizing computer programs (e.g., Excel, Word, Outlook, Access, etc.) for tasks such as creating documents or spreadsheets, navigating and interpreting data, email correspondence, record keeping, etc. An excel test will be required.
• Experience providing customer service performing tasks such as providing information, answering questions, responding to customer requests, etc.

Well-qualified applicants will also have one or more of the following:

• Experience using scheduling software to create schedules.
• Experience interpreting and implementing policies and procedures.
• Experience scheduling employees in a 24/7 facility.
• Experience establishing a work schedule and filling vacant shifts.

Your letter of qualifications is limited to 1 page(s) and your resume is limited to 2 pages. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here.

Applying is easy! Click “Apply for Job” to start your application process. Sign into your account or create an account before applying for the job. Follow the steps outlined in the application process to submit your application.

Helpful Information:

• Once your application is submitted, no changes are allowed. Click “Save” to allow changes to your application as needed before submitting by the deadline.
• You may want to save a copy of the job posting for referencing after the deadline.
• Submitted materials will be evaluated by a panel of job experts according to the qualifications above.
• Please monitor your email for communications related to this position.
• Current or former permanent, classified, state employees must complete the online application process to be considered.
• If viewing through an external site, please apply directly at Wisc.Jobs.
• For technical assistance and general information, please see Frequently Asked Questions. For questions about the position, or for other employment inquiries, please contact DHSSWCHumanResources@dhs.wisconsin.gov.

DHS is an Equal Opportunity and Affirmative Action employer. Veterans are encouraged to apply. For complete information on Veterans’ hiring programs with the WI Department of Veteran’s Affairs, click here.

The deadline to apply is September 21st by 11:59 pm. Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am – 4:30 pm. Late or incomplete applications will not be accepted.