What are the responsibilities and job description for the Procurement Associate-WV Parkways Authority-Raleigh Co. position at State of West Virginia?
Nature of Work
HOW TO APPLY: Email resume to wvpacareers@wvturnpike.com
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PROCUREMENT ASSOCIATE-WV PARKWAYS AUTHORITY-RALEIGH CO.
Location of position: Beckley, WV
Not Eligible for Overtime
Salary: $48,612.10
Essential Duties and Responsibilities
• Review purchase requests to determine sourcing options, including internal resources, existing contracts, or competitive bidding.
• Obtain and safeguard bids; review bids for compliance with solicitation requirements and assist with bid evaluation and award recommendations.
• Enter, process, and maintain purchasing transactions and supporting documentation in wvOASIS and other Authority systems.
• Assist with preparing specifications, solicitation documents, bid tabulations, contract renewals, amendments, and change orders.
• Monitor contract expiration dates, renewal deadlines, expenditures, and remaining balances; notify the Director of Purchasing when action is needed.
• Coordinate with requesting departments, vendors, warehouse staff, and Accounts Payable to resolve shortages, damaged goods, returns, and pricing or invoice discrepancies.
• Monitor assigned requisitions and purchase orders, update processing status, and maintain supporting documentation through issuance and completion.
• Maintain confidentiality of bids, vendor information, and claim records, and disclose potential conflicts of interest.
• Review requisitions for accuracy, completeness, and clarity; coordinate with requesting departments to resolve ambiguities and obtain missing information.
• Prepare requisitions, purchase orders, correspondence, memoranda, and procurement reports.
• Request, obtain, and compile all required documents from purchase requesters to complete purchase orders.
• Serve as the Authority’s point of contact for vendors to confirm order details, shipping dates, and delivery locations.
• Monitor and oversee orders to ensure compliance with contract terms, timely delivery, and acceptable product condition.
• Serve as the Authority’s point of contact for insurance claims involving property, vehicles, liability, and other covered losses.
• Report and file claims promptly with insurance carriers and provide required documentation.
• Coordinate with insurance adjusters, attorneys, repair facilities, and affected departments to facilitate claim processing and monitor resolution.
• Maintain regular and punctual attendance and report to the assigned work location as scheduled, consistent with Authority attendance and leave policies.
• Other duties as assigned.
Minimum Qualifications
High school diploma or equivalent and four (4) years of paid clerical or administrative experience that included purchasing supplies.
OR
Education Substitution: An associate degree from an accredited college or university in business administration, accounting, finance, supply chain management, public administration, or a closely related field may substitute for two (2) years of the required experience. A bachelor’s degree in one of these fields may substitute for all four (4) years of the required experience.
Salary : $48,612