Office Assistant 3

Nature of Work

***This job opportunity is not in the classified service and is not covered under the Administrative Rule of the WV Division of Personnel. If you are interested in this position, you must apply directly to the hiring agency.***

Please email your completed application to:

OR mail to:

Tax Commissioner

WV State Tax Division

P.O. Box 11771

Charleston, WV 25339

Division of Personnel application can be found online HERE (Download PDF reader)

(Download application and save to your computer)

Please include posting number TITD250007 and job title Office Assistant 3 on application or resume.

*********************** TEMPORARY POSITION EXEMPT FROM THE CLASSIFIED SERVICE *******************************

The Tax Division is seeking a highly organized and detail-oriented office assistant to support its Information Technology Division, contributing to the smooth operation of daily business functions.

Key responsibilities include but are not limited to:

• Provide general administrative and clerical support, including mailing, scanning, and copying
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Handle incoming calls, emails, and other correspondence
• Maintain organized filing systems, both digital and physical
• Prepare reports, presentations, and other documents as needed
• Support office management tasks such as supply ordering and vendor coordination
• Assist with onboarding and HR-related documentation as needed

Preferred Qualifications:

• Prior experience as an administrative assistant or in a similar position.
• Proficient in Microsoft Office and the Google suite.
• Excellent written and verbal communication skills.
• Attention to detail and ability to multitask effectively.
• Ability to handle sensitive information with discretion.

Employment requires a fingerprint-based criminal-background check to be provided at the West Virginia Tax Division's expense. Failing to initiate the process or cooperate with this process, providing false or incomplete information, or discovery of disqualifying information will result in denial of, or dismissal from, employment or denial of transfer irrespective of when discovered. The chosen applicant will also be subject to a tax compliance check.

See OTHER INFORMATION for how to apply.

IMPORTANT: Your eligibility will be based on information provided in your application; therefore, make sure your application is detailed and complete. You MUST complete ALL parts of the application, including the Work Experience section.

ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it with your application.

Please attach documents to the application upon submission.

This announcement is for one or more specific vacancies and only applies to the location(s) indicated. Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.

Minimum Qualifications

Training: Graduation from a standard high school or the equivalent.

Experience: Four (4) years of full-time or equivalent part-time paid experience performing routine office work.

Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.

****DETAILS OF RELATED EXPERIENCE MUST BE SHOWN IN THE WORK EXPERIENCE SECTION OF YOUR APPLICATION*****

Other Information

PG: 7 $29,070 - $49,360

Market Rate: $44,108

Email applications or resumes to

Mail to:

Tax Commissioner

WV State Tax Division

P.O. Box 11771

Charleston, WV

Please include posting number TITD250007 and job title Office Assistant 3 on application or resume.

Note: Applications of covered state employees, mailed to DOP or completed via DOP's on-line method, are not forwarded to the Tax Division.

This job opportunity is not in the classified service and is not covered under the Administrative Rule of the WV Division of Personnel. Therefore, interested persons must apply directly to the hiring agency as indicated above.

Salary : $29,470 - $49,360