WDVA Office Assistant 3, Full-Time

Description

Office Assistant 3

Full-Time - Permanent

Washington Soldiers Home

We are excited to announce an open position for a full-time Office Assistant 3This position will serve as a frontline representative to internal and external stakeholders and promote a positive image of the quality care we provide our residents at thehistoric Washington Soldiers Home in Orting, Washington.

Please Note: Expected work hours for this position are 8:00 a.m. to 4:30 p.m., Monday through Friday.

• This position has been posted within the assigned pay range through Step L. Step M has not been published as this is considered the longevity step, in alignment with state HR compensation rules.

Updated as of July 1, 2025: This position is eligible for "Supplement Basic Shift Premium" for 24/7 Facilities. Employees who are assigned to a facility that provides direct care to residents, patients, and/or clients and whose duties are required to be performed on location will receive an additional one dollar ($1.00) per hour of supplemental basic shift premium for each hour of basic shift premium. This shift premium does not apply to overtime hours. The supplemental basic shift premium shall expire on June 29, 2027.

At the Washington State Department of Veterans Affairs (WDVA), we are passionate about our mission of "Serving Those Who Served." As a national leader in our advocacy for nearly 500,000 Veterans and their family members, we strive to connect them to earned benefits as well as innovative programs focused on their overall health and wellness. In addition, we provide critical community services through a variety of programs, and at our four State Veterans Homes located in Orting, Port Orchard, Spokane, and Walla Walla. These locations provide Medicare and Medicaid nursing home care to Veterans, including, in some instances, their spouses, widows, or Gold Star Families.

If you are ready to bring your smile, knowledge, and strong administrative skills to help make a difference in the lives of our staff, our Veterans, and their families, then we encourage you to join us by applying now

Duties

Some of what you'll do:

• Assist nursing department with clerical duties.
• Manage nursing station during resident meals.
• Print MARS, TARS, and NAC Kardex.
• Complete IT work orders as needed.
• Assist nursing and NACs with PCC as needed.
• Update nursing shift notes and schedules for residents' baths and vital signs daily.
• Print and disperse medication admin audit report daily.
• Complete missing POC documentation audit report daily.
• Complete hospital transfer packets.
• Notify staff via email of all changes in census beds.
• Stock all copiers at the end of each shift.
• Change toners and order backups as needed.
• Serve at the secondary backup to staffing coordinator and nursing payroll.
• Telework Statement: This position is not eligible for telework.
• And more

*Complete Position Description available upon request*

Qualifications

Required:

• High school diploma or GED equivalent.

AND

• Two (2) years of clerical experience.
• A combination of education and professional experience may be considered on a year-for-year basis. Professional experience must be relevant to the position.
• Experience with multiple phones, copier, and fax machines.
• Must be proficient in Microsoft Office programs.
• Must be proficient in the English language.

Preferred/Desired:

• Prior medical records/health information experience.
• Medical terminology experience.
• HIPAA Legislation regulation knowledge.

Special Requirements:

• Must be able to pass a DSHS BCCU Background Check prior to beginning services and every two (2) years in accordance with WDVA Policy Background Checks. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Must comply with annual Tuberculin Screening in accordance with DVA policy Tuberculosis Testing.
• Requires medical evaluation, fit testing, training, and use of respiratory protection as required by the Washington Industrial Safety and Act standards. Must be able to wear a respirator, medical gloves, gowns, eye protection, and other personal protection as required by a job or task.
• Employee must be able to push or pull with sufficient strength and walk, sit, and bend in an unrestricted manner during the entire workday.
• Must successfully complete, within mandated timeframes, employee orientation and all other mandatory annual, in-service, and other required training.
• Must become familiar and comply with all DVA policies and procedures and Collective Bargaining Agreements as applicable.
• Must sign the confidentiality statement for all employees.
• Positions requiring travel must have a valid unrestricted driver's license and must be insured if driving a privately owned vehicle on state business.
• Candidates who are offered a job with WDVA must possess work authorization which does not require sponsorship by the employer for a visa now or in the future.

Supplemental Information

Check out this awesome videohereto see what it is like to work for the WDVA

Application Process:

Top candidates will be contacted directly to interview for this position. Because the selection will be based on information provided by you, it is in your best interest to identify the knowledge, skills and abilities that address the mandatory and desirable qualifications described below.

Please include the following documents with your application:

1. A letter of interest describing specific qualifications.

2. A current resume detailing applicable experience and education.

Finalists will be asked to provide a list of at least three professional references with current telephone numbers.

Other Information:

• This position is represented by theWashington Federation of State Employees.

Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please blackout any personally identifiable data such as social security numbers. For further information, please contact us at

Diversity, Equity, and Inclusion Employer

Here at YOUR Washington Department of Veterans Affairs our employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or Veteran status.

We believe in the importance of recognizing the value each of us contribute to the success of the mission of the agency. Having a diverse workforce is this agency's greatest resource of strength and knowledge. It is through the combination of talents and abilities that we can pursue finding effective measures on how we can provide the best customer service. We are committed to building a diverse and inclusive workplace for everyone.

The State of Washington is an equal opportunity employer. Persons with a disability who need assistance in the application process or testing process, or those needing this announcement in an alternative format, may call TTY users should first call 711 to access the Washington Relay Service.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

If you have any questions regarding this announcement, program, or the agency, please contact us at .