HUMAN RESOURCES CONSULTANT 2

JOB
HUMAN RESOURCES CONSULTANT 2
At the Department of Commerce, we’re reimagining what’s possible in government. We’re builders, thinkers, and change-makers, working at the intersection of innovation, community, and impact. From unlocking critical funding to fueling inclusive economic growth, we’re turning big ideas into real-world solutions that uplift people and places.

Our agency’s strength lies in the diversity of our workforce and the breadth of the lived experiences and perspectives employees bring to the work. We believe equity is not just a value but a practice, which is reflected in how we design programs, engage communities, and deliver outcomes. We foster a workplace culture where curiosity is encouraged, bold thinking is welcomed, and collaboration drives our impact.

Let’s build what’s next, together.

This position supports the Human Resources Division (HRD) by assisting with the on-boarding process and maintenance of the Human Resource Management System (HRMS), and entry of personnel actions, processing and tracking of protected leave such as Family and Medical Leave Act (FMLA), Paid Family Medical Leave (PFML) and Reasonable Accommodation. The Human Resource Consultant 2 provides technical human resource support to higher-level Human Resource consultants and the Human Resource Division Management. Provide backup support and coverage to other HRD Human Resource Consultant 2s, and other teammates, as assigned.

This position will be based in Olympia, WA and will follow a hybrid work schedule that requires being in-office at least 2 times per week.
EXAMPLE OF DUTIES Processing personnel actions, appointment letters, on-boarding and off-boarding
Tasks include:

• Creates, reviews, audits, and sends all appointment letters, etc. based on final approved Position Action Requests (PARs).
• Creates, reviews, audits, and sends all reassignment letters, seniority date adjustment letters, anniversary date adjustment letters, and extension letters.
• Reviews and consults with Commerce employees when questions are submitted regarding appointment letters, reassignment letters, seniority date adjustment letters, anniversary date adjustment letters, and extension letters.
• Review and process/key all personnel actions using the Human Resource Management System (HRMS), including new hires, promotions, transfers, terminations, workweek schedules, and periodic increment dates (PID’s), for each pay period timely and accurately, in compliance with the Collective Bargaining Agreement (CBA), civil service rules, and Commerce policy including but not limited to updating organizational structure and any actions needed. Serve as a (HRMS) technical expert, maintain collaboration with HR operations and payroll to ensure actions are aligned with the Washington Administrative Code (WAC), Collective Bargaining Agreement (CBA) and agency policies. Calculate anniversary date adjustments and seniority date adjustments for leave without pay, part-time employees and military service.
• Audit entry of actions entered into HRMS, propose and rectify errors when issues arise.
• Responsible for monitoring time frames for monitoring of tasks for completion and adjustment of training plans, trial service/probationary periods and anniversary dates in HRMS.
• Identify salary overpayments; reviewing and resolving exceptions reported on periodic payroll and data exception reports. Coordinate as needed with Human Resources Business Partner (HRBP) on overpayments and payroll regarding concerns.
• Maintain I-9 employment eligibility documentation utilizing E-verify, ensuring proper retention, as well as maintaining other confidential or sensitive personnel files.
• Assists with file maintenance and document retention in accordance with the records retention schedule.
• Back-up for processing position actions and organizational structure changes.
• Conducts initial reviews PARs on behalf of Human Resources consults with programs for corrections and accuracy and elevates when necessary.
• Assist in arranging onboarding activities for new team members, including attendance at New Employee Orientation (NEO).
• Coordinate NEO to include sending scheduling notices to new team members, hiring managers and operations partners.
• Responsible for administrative tasks for onboarding: organizing, scheduling and communicating day one onboarding.
• Assist as needed in reviewing and analyzing and updating Commerce’s on-boarding process to ensure engagement and learning for all participants.
• Process Public Service Loan Forgiveness (PSLF) documents and update information into HRMS, and tracking spreadsheet.
• As requested, work with other state agencies to perform employee file reviews and provide requested personnel files.

Processing and supporting protected leave requests for Family and Medical Leave Act(FMLA) and Reasonable Accommodation (RA), Paid Family and Medical Leave (PFML) and Shared Leave.
Tasks include:

• Confirm staff eligibility as determined by federal law for FMLA by using HRMS to calculate hours worked.
• Conducts initial protected leave consultation and provides eligible employees with FMLA Notice of Rights and Responsibilities, Notice of Eligibility and Medical Certification (for either self or family member). Provide completed FMLA packets to assigned HRBP for review and designation determination. Provide Notice of Eligibility for ineligible employees.
• Complete designation paperwork as determined by the Human Resource Business Partner (HRBP).
• Follows up with employee to provide designation determination, including provides relevant designation details to employee’s supervisor and appointing authority.
• Track employee FMLA dates and hours used, follows up with employee or supervisor as necessary.
• Coordinates approved protected leave with payroll.
• Close out requests in accordance with FMLA timelines.
• Manage the Protected Leave inboxes by responding to inquiries in accordance with the HR Service level agreements.
• Coordinate initial reasonable Accommodation (RA) intake and prepare necessary paperwork as determined by the assigned HRBP, adding to tracker and providing completed packets to HRBP in order to facilitate the interactive reasonable accommodation process. Prepare follow up requests and closure notices as requested by the HRBP.
• Track and report Paid Family Medical Leave (PFML) Notices on spreadsheet and provide designation information to supervisors as notified by the Employment Security Department (ESD).
• Process requests for Shared Leave, preparing and review packets for accuracy and completion, engaging with the employee as needed. Submit final packet for final review by the deputy CHRO for final determination of Shared Leave approval by the HR Deputy Director. Once approved complete designations and email notifications as requested.
• Communicates shared leave approval duration to payroll, posts on SharePoint, and maintains tracker; ensuring posted information is accurate at all times.

Manage Unemployment Claims
Tasks include:

• Respond to information and documentation for unemployment claims.
• Respond to inquiries from ESD on questions related to unemployment claims.

Back up to the Division Records Coordinator
Tasks include:

• Manages and supports public records activities as assigned, including assigning sub-requests as needed to support the Public Records Act (PRA).
• Provides and collects responsive documents as requested by the agency Public Records Manager.

Processing Public Service Loan Forgiveness (PSLF) Forms and other duties as assigned.
Tasks include:

• Respond to and complete PSLF requests.
• Track completion of forms and enter required information into HRMS. SUPPLEMENTAL INFORMATION This position will be based in Olympia, WA and will follow a hybrid work schedule that requires being in-office at least 2 times per week. Occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction.

This recruitment may be used to fill future vacancies over the next 60 days.

Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages). DES job seeker support may answer general questions regarding the recruiting system at careershelp@des.wa.gov.

Our Commitment to Equal Opportunity
The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may email Human Resources at Human.Resources@commerce.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

Department of Commerce also offers a competitive benefits package including: medical and dental insurance benefits, retirement and deferred compensation plans, 11 paid holidays each year, 14-25 vacation days per year (depending on length of employment), 8 hours of sick leave per month (if full time employed), bereavement leave, an employee assistance program, as well as other benefits. Please see the Benefits Tab for more details.