Corrections Specialist Assistant

Corrections Specialist Assistant

Full Time | Permanent

Location: Washington Corrections Center for Women | Gig Harbor, WA

Salary Range: $4,213 - $5,611 Monthly

This position is represented by the Teamsters 117 bargaining unit.

The Washington State Department of Corrections (DOC) is seeking a dedicated and detail-oriented Corrections Specialist Assistant to join our team at the Washington Corrections Center for Women.

At DOC, whether working inside a correctional facility, in community supervision, or within an administrative office, our staff take pride in knowing their work makes a meaningful difference. Every day, we help create environments where incarcerated individuals are encouraged to make positive choices that contribute to a safer and stronger society.

As an essential partner in Washington’s criminal justice system, DOC enhances public safety, administers fair and lawful sanctions and programs, and provides leadership to shape the future of corrections across the state.

In this role, you will collaborate closely with custody staff, Human Resources, Payroll, and Training to ensure the smooth operation of roster management. Responsibilities include coordinating accurate position assignments, scheduling training, and managing vacation requests—all vital to maintaining a safe and efficient workplace. By supporting roster accuracy across all shifts, you play a key role in advancing the Department’s mission.

The Department of Corrections values and respects the unique qualities each individual brings. We are committed to fostering a safe, inclusive environment where every team member can thrive.

A completed application packet will include:

• A cover letter regarding your interest in this position with our agency
• A detailed resume
• Three professional references

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As a Corrections Specialist Assistant, some of your duties will include: 

• Produce the daily duty roster (schedule), using a highly complex computer program (ATLAS), for custody staff covering all three shifts, 24/7
  • Directly schedule custody leave requests without exceeding the allotted daily relief factor to avoid overtime by using the electronic leave book (Excel Workbook) and ATLAS;
  • Verify each request for accuracy and available relief by shift;
  • Assign staff as relief for vacations and absences in the absence of the Roster Manager;
  • Ensure the Shift Commanders have the correct information and resources available for each position/post to provide supervision/security in the facility;
  • Track Personal Holiday and CBA requests using the Excel spreadsheet developed for this tracking, in order to meet requirements of the CBA and arbitrator decisions.
  • Prepare Annual Vacation Calendar.
  • Audit daily shift summaries, research inconsistencies and correct errors within payroll processing deadlines;
  • As the Office of Record, maintain shift rosters and shift summaries for payment of overtime and time worked;
  • Update the database of the ATLAS computer system on a daily basis to bring the existing roster up to date;
  • In the absence of the Roster Manager: create assignment changes in ATLAS as needed 
• Schedules training, based on predetermined training schedule provided by the training department
• Provide Administrative Support

What we need (required qualifications):

• High School Diploma or GED.
• The equivalent of three years full-time experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work

Formal education from a qualifying college or university may substitute for up to two years of experience

What will make your application stand out (preferred qualifications): 

• One year of experience as an Administrative Assistant 1
• A Bachelor's degree in business administration, public administration or closely allied field
• Two years of responsible office experience at the senior clerical level or higher.
• Clerical or office work experience may be substituted for education on a year-for-year basis.
• Graduate study may substitute for experience on a year-for-year basis

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position. 
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.   If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  **Please note:  Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply. 
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration. 
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. 
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.  When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

Telework Details

This position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time.  Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite.  Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer: 

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.   Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS).  New employees have the option of two employer contributed retirement programs.  For additional information, check out the Department of Retirement Systems' web site.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email mackenzie.conley@doc1.wa.gov or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

Salary : $4,213 - $5,611