What are the responsibilities and job description for the DSHS HCLA Management Analyst 5 position at State of Washington Dept. of Social and Health...?
Description
DSHS HCLA – Management Analyst 5
Join our team at DSHS's Home & Community Living Administration (HCLA) as a Management Analyst 5 (MA5) supporting the Area Agencies on Aging (AAAs) and the grants units for HCLA’s Management Services Division. In this role, you serve as a lead fiscal analyst providing guidance for all AAA fiscal activities. This includes monitoring and reconciling of all contracts and grants awarded to the AAA utilizing state and federal funds.
We're seeking a dedicated and enthusiastic person to manage a substantial grant workload. If you thrive in a busy environment and see the immense value in this role, you'll find it exceptionally rewarding. We're seeking someone who not only excels at managing grants but also finds long-term fulfillment in making a significant impact through this vital work.
As HCLA’s MA5, the fiscal review and contract approval that you provide ensures compliance with WA state, federal and HCLA regulations. You will identify problem areas, make recommendations for process improvement, and prepare annual AAA federal and state expenditure reports for internal and external distribution.
This Lacey-based role offers a hybrid telework schedule anywhere within the state of Washington. Traveling for in-person meetings is rare.
Some of what you'll do:
- Ensure compliance with all OFM, federal, state, and departmental regulations.
- Conduct complex financial analysis and recommend resolutions for audits, corrective action plans, and cost allocation compliance.
- Monitor grant expenditures and balances to ensure funding limits are not exceeded and costs are allowable.
- Develop and manage funding allocations to AAAs.
- Review, analyze, and approve AAA annual area plans, budgets, and contracts in alignment with the Older Americans Act and other requirements.
- Provide fiscal guidance to program staff, including identifying significant variances and spending trends.
- Process accounts payable and receivable transactions, including billing, payment tracking, and collections with internal and external partners.
- Perform monthly and year-end close activities, including journal entries, accruals, and reconciliations.
- Review and approve payments by verifying coding accuracy, contract terms, and ledger integrity.
- Manage financial operations for assigned funds, including revenue, expenditures, and allocations.
- Prepare financial reports, respond to stakeholder inquiries, and communicate financial updates to program staff and leadership.
- Review fiscally impactful contracts, provide coding and tracking tools, and coordinate with program managers to ensure compliance.
Desired skills, knowledge, and abilities:
- Comprehensive knowledge of Generally Accepted Accounting Principles (GAAP) and state, federal, and departmental financial regulations, policies, and procedures, including cost allocation and financial management requirements (e.g., CMS).
- Extensive experience with grants management, expenditures, and sub-recipient monitoring, ensuring compliance with applicable regulations.
- Strong experience in financial analysis, including budgeting, forecasting, expenditure monitoring, revenue projection, and preparing reports with actionable recommendations for management.
- Expertise in preparing and processing complex financial transactions, including journal vouchers, accruals, adjustments, transfers, allocations, and error corrections.
- Advanced data analysis skills, including collecting and synthesizing financial data from multiple sources to support reporting and fiscal decision-making.
- Proven ability to evaluate, streamline, and improve financial and operational processes.
- Proficiency in Microsoft Office (advanced Excel) and experience with enterprise financial systems such as AFRS, Enterprise Reporting, or similar tools.
- Strong analytical and problem-solving skills, including interpreting statutes, regulations, and policies and translating them into procedures and operational guidance.
- Excellent organizational and project management skills, with the ability to manage multiple priorities and meet strict reporting and legislative deadlines.
- Demonstrated ability to lead, manage, and motivate teams with diverse responsibilities.
- Effective communication skills, with the ability to clearly convey complex financial information and work both independently and collaboratively with professionalism and integrity.
Who should apply?
Professionals who meet one of the following qualifications:
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A Bachelor’s degree or higher in Accounting, Finance, or a related field, AND five (5) years of professional experience working with highly technical data, conducting research, and analyzing policies, laws, or regulations.
OR
Nine (9) years of combined educational and professional experience in business administration, accounting, finance, public health, health administration, or a related field, including experience working with highly technical data, conducting research, leading business projects, and analyzing policies, laws, or regulations.
Along with your application, please include:
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An updated resume
Three professional references with contact information
Please reach out to DSHS Recruiter Ricky Luna at ricky.luna@dshs.wa.gov and reference job number #01611.
The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA individuals, immigrants and refugees, and families building financial security.
Supplemental Information
Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle
Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
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