What are the responsibilities and job description for the Office Assistant 3 position at State of Washington Dept. of Corrections?
Description
Office Assistant 3
Washington State Penitentiary (WSP)
Walla Walla, WA
The Department of Corrections is seeking highly motivated and qualified individuals to fill Office Assistant 3 positions at Washington State Penitentiary (WSP).
**Note: This recruitment may be used to fill future vacancies that may occur.**
The Washington State Penitentiary is staffed 24-hours a day, 7 days a week. Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.
The Department of Corrections (DOC), as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law and provides leadership for the future of corrections in Washington State.
The Washington State Penitentiary (WSP) is comprised of 4 Close Custody Units, 3 Special Housing Units, 2 Intensive Management Units, 2 Medium Units, 2 Minimum Housing Units and a Health Service Building. In all, WSP houses approximately 2,000 Incarcerated Individuals and employees approximately 1,100 staff.
DOC is an organization that respects individuals for their unique qualities and strives to create a safe environment for individual uniqueness.
Duties
The Office Assistant 3 tasks include the following:
- Maintain confidentiality of information learned through job performance that is protected by Department of Corrections Policy, Federal or State Law.
- Perform electronic mail tasks.
- Orders, receives, and maintains office inventory following established procedures.
- Drafts routine forms and letters; assembles reports; proofreads material making corrections for sentence structure, spelling, grammar, and punctuation.
- Receives, sorts, and distributes mail, messages, records, office supplies, and other materials.
- Resolves problems and responds to inquiries regarding rules, regulations, policies, department procedures, and department services.
- Answers telephones.
- Receives and refers visitors.
- Reviews documents, records, or applications for completeness, accuracy, and compliance with rules and also explains action necessary to achieve compliance or approval.
- Composes office correspondence such as requests for documentation and responses to requests for information.
- Devises, evaluates, and revises forms for internal use.
- Establishes and maintains complex electronic or manual file systems or data base files.
- Prepares or assists in the preparation, complication, and coordination of reports and records such as payroll, equipment usage, purchasing, inventory, personnel, scheduling, registration, and testing.
- Compiles and produces material such as schedules, test materials, engineering/construction reports and technical/statistical reports requiring specialized knowledge and judgment in selection and treatment of data and format. Prepares tables, charts, and graphs as required.
- Performs complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet, and data base files, uploading/downloading, and creating footnotes and outlines. Uses spreadsheet and data base software to develop and maintain records.
- Uses basic statistical software and recommends appropriate display of information.
- May assist in studies, surveys, and the preparation of reports by entering and computing numerical information.
Qualifications
Required Qualifications:
- High school diploma or equivalent
Desirable Qualifications:
- Ability to type a minimum of 40 words per minute;
- Intermediate word processing and spreadsheet skills;
- Two (2) years clerical experience in an office setting.
Supplemental Information
'The mission of DOC is Improving public safety by positively changing lives'
For additional information about the agency, please visit doc.wa.gov.
IMPORTANT NOTES:
- Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
Phone number AND email address are required for all professional references.
- Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
- Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
- We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
- This position may be represented by a Union Shop.
We are committed to hiring individuals who possess core diversity competencies:
- Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
- Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.
- Respectfully acknowledge people’s differences and recognize these differences as important and valuable.
- Promote inclusiveness.
- Be culturally sensitive and appropriate.
- Respect and value diverse backgrounds and traditions.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email angela.kelly@doc1.wa.gov or call us at (509) 524-7619. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.