What are the responsibilities and job description for the Staff Services Clerk position at State of Washington Administrative Office of the...?
Description
The Administrative Office of the Courts is excited to invite a motivated and energetic multi-tasker to join our team as the next Staff Services Clerk. This role offers a chance to be part of the behind-the-scenes operations that keep the Judicial Branch running smoothly every day. You’ll support a variety of essential functions from facility maintenance and warehouse support to inventory management, reproduction services, and daily mail operations making each day a little different from the last. Working alongside experienced senior staff, you’ll learn established processes, build valuable hands-on skills, and play a key role in ensuring our services remain reliable and efficient. Although the work follows clear guidelines, it’s active, engaging, and perfect for someone who enjoys hands-on tasks, staying busy, and being part of a team that keeps operations running seamlessly. If you’re looking for a role where your efforts truly help keep everything moving, this could be a great opportunity for you.
Washington Courts Employment Opportunity
Administrative Office of the Courts
Staff Services Clerk
Management Services Division
Our Mission: Advance the efficient and effective operation of the Washington Judicial System.
The Administrative Office of the Courts (AOC) is looking for top-performing employees who embody its core values integrity, inclusion, accountability, and teamwork. It is committed to both employee growth and work-life balance.
Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.
POSITION DETAILS
Job: 2026-31
Status: Regular, Part-Time (20 hours per week)
Location: Olympia, Washington
Salary: Range 39: $20.09 - $26.10 per hour (DOQ)
Opens: April 9, 2026.
Closes: April 26, 2026. AOC reserves the right to close the recruitment at any time but no sooner than seven (7) calendar days after posting.
WASHINGTON STATE RESIDENCY AND TELEWORK INFORMATION
AOC requires employees to reside in Washington State. Any exceptions must be approved. If you are invited to interview and currently reside outside of Washington State, seek more information about residency requirements from the AOC hiring manager for this recruitment.
This position requires you to work onsite all scheduled workdays.
Duties
Some of the duties you will perform are:
Staff Services
- Supports warehouse and records operations, including inventory updates, record retention activities, and handling surplus materials in compliance with state requirements.
- Responds to staff service requests and assists with facility, equipment, vehicle, and maintenance-related tasks, including monthly logs, evaluations, and reporting.
- Helps maintain building operations by updating floor plans, supporting emergency supply management, monitoring building security, and overseeing parking lot activity.
- Provides delivery support by transporting judicial payroll, warrants, legislative materials, and other items as directed.
Reproduction
- Operates, maintains, and troubleshoots reproduction and mail equipment, performing minor adjustments and requesting repairs when needed.
- Supports the operation and upkeep of specialized and computerized printing systems while managing supplies, parts, and routine equipment maintenance.
- Keeps machines stocked and running efficiently, ensuring accuracy and consistency in all copy jobs and mail distribution tasks.
General Duties
- Receives, sorts, processes, and distributes incoming and outgoing mail, provides backup mail delivery, and delivers goods to Court of Appeals Divisions.
- Handles shipments by unloading, transporting to appropriate locations, storing items, notifying recipients, and reporting deliveries to the purchasing officer.
- Assign tracking tags to electronic equipment and forwards packing invoices and related materials to Financial Services.
- Performs other duties as assigned.
Qualifications
High School graduation or GED equivalent
AND
Three (3) years of work experience in customer services, building or construction trades, office machines operation/maintenance and/or shipping & receiving or related
AND
Experience working with Microsoft Word, Excel, email and the Internet.
Valid Washington State Driver’s license.
Access to a vehicle and willingness to use the vehicle when a state vehicle is unavailable.
Ability to lift, move and carry a minimum of 50 pounds.
A combination of education and experience demonstrating the skills and abilities to carry out the duties and responsibilities of Staff Services Clerk may substitute for the qualifications listed.
THE IDEAL APPLICANT WILL ALSO HAVE SOME OR ALL OF THE FOLLOWING EXPERIENCE, EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES
- Proficient in utilizing Microsoft 365 products, including Teams, Outlook, Word, OneNote, PowerPoint, and others, with expertise appropriate to the responsibilities of the role.
- Demonstrates strong customer service by understanding expectations, communicating effectively, and building trust through honesty and consistent performance.
- Adapts well to change, stays flexible, and manages multiple tasks while meeting deadlines with accuracy and attention to detail.
- Takes responsibility for the quality and timeliness of work, doublechecks materials, and avoids duplication of effort.
- Identifies problems, recommends solutions, and collaborates with supervisors and colleagues as needed.
- Operates automated printing equipment, copiers, and related machinery; uses computers proficiently for data entry and information lookup.
- Applies knowledge of safety practices, lifting techniques, driving procedures, basic math, filing, recordkeeping, and emergency operations.
Supplemental Information
For more information about the position, to review the job description, application submission requirements, supplemental questions, inquire about benefits, or to apply for the position CLICK HERE TO APPLY!
IMPORTANT INFORMATION
- The workweek may fluctuate depending on workload or agency needs.
- Overnight travel may be required based on business needs.
- This position is overtime eligible.
The AOC is an equal opportunity employer and does not discriminate based on gender, pregnancy, race, color, national origin, ancestry, religion, creed, physical, mental or sensory disability (actual or perceived), use of a service animal, marital status, sexual orientation, gender identity or expression, veteran or military status, age, HIV or Hepatitis C status, or any other basis protected by federal or state law. Persons of disability needing assistance in the application process, or those needing this announcement in an alternative format, please contact the AOC Human Resource Office, at (360) 705-5337, or fax (360) 586-4409, or via email to Recruitment@courts.wa.gov.
Candidates who are offered a job with AOC must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
AOC complies with the employment eligibility verification requirements of the federal government eligibility verification form I-9. The selected candidate must be able to provide proof of identify and eligibility to work in the United States consistent with the requirements for that form.
AOC does not use E-verify; therefore we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov
Persons legally authorized to work in the U.S. under federal law, including Deferred Action for Childhood Arrivals recipients, are eligible for employment unless prohibited by other state or federal law.
SPECIAL NOTE: Before a new hire, a background check, including criminal history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job.
Salary : $20 - $26