What are the responsibilities and job description for the ADMINISTRATIVE SECRETARY position at State of Washington Administrative Office of the...?
Description
Step into a role where your administrative talent truly shines. The Administrative Office of the Courts is searching for a dynamic, driven professional who thrives in a fast-paced, high-visibility environment supporting executive leadership. As the Administrative Secretary to the Associate Director of the Management Services Division, you will be at the center of activity helping ensure the division runs with precision, efficiency, and confidence.
In this pivotal role, you will provide vital administrative and secretarial support to executive, managerial, and professional staff. Your work will directly contribute to the smooth operation of daily activities, making you an essential partner in advancing the division’s mission and goals. Every day brings variety and opportunities to take ownership of meaningful assignments that draw on your understanding of agency processes, procedures, policies, and standards.
You’ll navigate challenges using established methods while also applying your judgment to develop practical solutions when new situations arise. Support and guidance are always available, but you’ll have the independence to manage your responsibilities and showcase your strengths. Your contributions will be reviewed periodically to ensure alignment with expectations and to celebrate your success!
Washington Courts Employment Opportunity
Administrative Office of the Courts
Administrative Secretary
Management Services Division
Our Mission: Advance the efficient and effective operation of the Washington Judicial System.
The Administrative Office of the Courts (AOC) is looking for top-performing employees who embody its core values integrity, inclusion, accountability, and teamwork. It is committed to both employee growth and work-life balance.
Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.
POSITION DETAILS
Job: 2026-28
Status: Regular, Part-Time (20 hours per week)
Location: Olympia, Washington
Salary: Range 48: $24.83 - $32.56 per hour (DOQ)
Opens: April 06, 2026.
Closes: April 15, 2026. AOC reserves the right to close the recruitment at any time but no sooner than seven (7) calendar days after posting.
WASHINGTON STATE RESIDENCY AND TELEWORK INFORMATION
AOC requires employees to reside in Washington State. Any exceptions must be approved. If you are invited to interview and currently reside outside of Washington State, seek more information about residency requirements from the AOC hiring manager for this recruitment.
This position requires you to work onsite all scheduled workdays.
Duties
Some of the duties you will perform are:
- Drafts, formats, edits, and finalizes correspondence, reports, newsletters, spreadsheets, and presentations in alignment with agency standards.
- Responds to telephone and in-person inquiries; screens calls and visitors and provides information on departmental procedures and services.
- Manages mail, messages, records distribution, office supplies, and inventory, including ordering and tracking materials.
- Coordinates meetings and conferences, including scheduling, preparing agendas and materials, notifying attendees, and drafting meeting minutes.
- Develops, maintains, and improves filing, indexing, and records management systems.
- Supports recruitment activities by coordinating interviews, communicating with candidates, arranging onboarding tasks, and assisting with technology, training, and equipment requests.
- Performs other duties as assigned.
Qualifications
- Associate of Arts degree in from an accredited college or business school
AND
- Four (4) years of administrative experience in a professional work environment.
- Advanced skills using office suite software tools.
Relevant work experience may substitute for education. A combination of education & experience demonstrating a working knowledge of the duties & responsibilities of Administrative Secretary may be considered in meeting the qualifications.
THE IDEAL APPLICANT WILL ALSO HAVE SOME OR ALL OF THE FOLLOWING EXPERIENCE, EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES
- Proficient in utilizing Microsoft 365 products, including Teams, Outlook, Word, OneNote, PowerPoint, and others, with expertise appropriate to the responsibilities of the role.
- Advanced skills in using office software.
- Demonstrates strong written and verbal communication skills, using proper grammar, spelling, and professional standards.
- Delivers accurate, detail-oriented work while maintaining confidentiality and meeting customer expectations.
- Learns and adapts to new computer applications; understands website navigation, searching, and content-update functions.
- Manages time effectively, meets deadlines, and handles multiple tasks and projects simultaneously.
- Analyzes problems, develops recommendations or options, and keeps senior staff informed of progress and issues.
- Maintains professionalism in interactions with clients, staff, and management, ensuring positive and effective working relationships.
Supplemental Information
For more information about the position, to review the job description, application submission requirements, supplemental questions, inquire about benefits, or to apply for the position CLICK HERE TO APPLY!
IMPORTANT INFORMATION
- The workweek may fluctuate depending on workload or agency needs.
- Overnight travel may be required based on business needs.
- This position is overtime eligible.
The AOC is an equal opportunity employer and does not discriminate based on gender, pregnancy, race, color, national origin, ancestry, religion, creed, physical, mental or sensory disability (actual or perceived), use of a service animal, marital status, sexual orientation, gender identity or expression, veteran or military status, age, HIV or Hepatitis C status, or any other basis protected by federal or state law. Persons of disability needing assistance in the application process, or those needing this announcement in an alternative format, please contact the AOC Human Resource Office, at (360) 705-5337, or fax (360) 586-4409, or via email to Recruitment@courts.wa.gov.
Candidates who are offered a job with AOC must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
AOC complies with the employment eligibility verification requirements of the federal government eligibility verification form I-9. The selected candidate must be able to provide proof of identify and eligibility to work in the United States consistent with the requirements for that form.
AOC does not use E-verify; therefore we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov
Persons legally authorized to work in the U.S. under federal law, including Deferred Action for Childhood Arrivals recipients, are eligible for employment unless prohibited by other state or federal law.
SPECIAL NOTE: Before a new hire, a background check, including criminal history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job.
Salary : $25 - $33