Support Service Coordinator III

FT / PT Status – Full-Time Salary – $27.07 - $30.75 Hourly Wage Remote Work / In-Office – Hybrid Recruiter – Niccole Johnson | niccolejohnson@utah.gov | 801-538-3956 Application Deadline – 8/26/2026*

• This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.
  
  

Key Responsibilities

Are you ready to drive operational excellence within the heart of Utah's healthcare infrastructure? The Division of Finance & Administration (DFA), part of the Department of Health & Human Services (DHHS), is searching for a proactive Support Services Coordinator III. In this pivotal role, you won't just manage tasks; you'll be part of the administrative and financial heartbeat of our agency, ensuring our teams have the resources they need to serve the community effectively.

You will serve as a strategic partner, analyzing equipment usage, assuring correct purchasing patterns, and advising leadership on critical resource allocation. This is your opportunity to solve complex administrative puzzles, recommend innovative solutions, and play a direct role in the fiscal health and organizational success of DHHS.

Day-to-day Responsibilities Of This Position

• Guides and supports facility purchases and promotes adherence to state purchasing and financial policies as well as vendor and provider contracts.
• Oversees and approves the P-Card (state credit card) process for employees, ensuring smooth, timely and accurate payment.
• Responsible for financial transactions approval in various State Finance systems. Reviews transactions for accuracy and appropriate documentation.
• Reviews expense data monthly to ensure accuracy and timeliness of facility payments. Provides fiscal information when requested.
• Reviews vendor billings for accuracy and approves payment entries.
• Works closely with program staff and providers on referrals, billings and payments for services.
• Works with other state departments reviewing, approving and processing payments and issues.
• Provides fiscal and administrative support to programs and staff.
• Supports facility staff by providing finance coding, purchasing training, and resolving issues needing assistance.
• Provides administrative support to maintain JJYS assets including technological products, vehicles and other assets.
• Reviews provider billings for accuracy; approves and processes payments.
• Meets and confers with management, users, and contract providers to resolve problems and coordinate services.
• Writes, reviews, and/or negotiates grants, contracts and/or agreements.
• Works with employees, parents, and youth regarding state travel requests. Also, works closely with State Travel to make sure policy and procedures are being adhered to.
• Reviews documents and ensures financial policies and procedures are being followed.
• Other projects as assigned.
  
  

Qualifications

Minimum or "day-one" qualifications:

• Has accounting experience.
• Has experience preparing, coding, processing, reviewing, approving payments and working in accounts payable.
• Has Excel skills
• Has strong communication skills.
  
  

Preferred Or Trainable/on-the-job Qualifications

• Has experience using Vantage and Concur.
• Has Prior DHHS/JJYS experience.
  
  

Supplemental Information

• Effective July 1, 2021, State of Utah Employees must either reside in Utah or be in the process of relocating to within 30 days of their start date.
• Please note, a position's eligibility for remote and/or hybrid work is established by agency management and is subject to change at their discretion, at any time and for any reason.
• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• DHRM rules apply for promotions and transfers.
  
  

About The Role

Location –

1385 S. State Street

Salt Lake City, Utah, 84115

United States

Background Check Required – You must successfully pass a criminal history check.

Drug Test Required – No

Schedule Code – B - Competitive Career Service

Why You Should Join Our Team

Benefits

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah , click here . Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.
  
  

The Agency

Become an integral part of the Utah Department of Health and Human Services (DHHS) and contribute to the vision of advocating for, supporting, and serving all individuals and communities in Utah; and ensuring all Utahns have fair and equitable opportunities to live safe and healthy lives. Help us achieve this through effective policy and a seamless system of services and programs.

EEO Statement The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.