What are the responsibilities and job description for the Procurement Specialist I (61034329) position at State of South Carolina?
Job Responsibilities
Provides and coordinates the procurement and office functions that support maintenance activity crews and equipment shop operations. Activities include inventory management, procurement of parts and supplies, record keeping of activities, filing posting data, responding to audits, and other complex administrative or technical support duties for county maintenance and shop operations. Prepares bid solicitations and completes necessary bidding processes for non-contract purchases and services under $25,000 for maintenance unit in accordance with state and agency policies, procedures and regulations. Provides sound judgment on source selection (state contract, small purchase, or P-Card). Prepares purchase orders and requisitions, in strict compliance with State Procurement Code, for procuring materials, supplies, equipment rentals and vehicles and equipment repair parts used by county field maintenance crews and equipment shop operations. Reconciles invoices and makes prompt payment.
Maintains and manages an adequate supply and inventory of field supplies (including personal protection equipment), daily maintenance activity material stockpiles and equipment shop parts and accessories. Manages stockpile quantities in Highway Maintenance Management System (HMMS) and Enterprise Asset Management System (EAMS), assigns shelf locations, rotates equipment parts stock and monitors and audits equipment shop stock usage levels. Performs quality checks of new supplies, materials and equipment and verifies correct quantities are receives. Reconciles stock for annual close out and prepares necessary documentation for material transfers and disposals of obsolete stock. Pays all utility bills and compiles and tracks facility energy usage and expense data through internal programs such as Energy Star, Enterprise Asset Management System (EAMS) and AgileAssets.
Monitors Open Encumbrance Reports, assist with the monitoring of County maintenance and shop operational budgets and prepare budget transfers as needed. Assists Resident and Assistant Maintenance Engineers and Shop Foreman with fiscal year-end budget close-outs to comply with Agency deadlines. Serves as Procurement Card Holder for the Department. Serves as Procurement Card Liaison for multiple cardholders in county, collecting receipts and reconciling bank statements. Assists with requests from members of the public, either in person or by phone. Enter requests into the HMMS and EAMS systems and/or forwarding to proper person or office. Acts as backup for payroll clerk. Has knowledge of all payroll procedures. Assists in emergency or inclement weather operations. May include being available for extended hours or extended shift operations. Performs other related duties as assigned.
Minimum And Additional Requirements
A high school diploma and six (6) months of work experience that is directly related to the area of employment; or an approved acceptable equivalence. A motor vehicle operator’s license is required.
The physical demands for the essential functions of this position include sitting or standing at a desk for extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside of normal work schedule, especially during inclement weather and/or other departmental-related emergencies.
Additional Comments
Non-Discrimination Statement
The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Benefits For State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Are you a current SCDOT employee? Your work experience with SCDOT should be reflected on the application in the work history section. Failure to accurately reflect work history may result in non-selection.
Are you a former SCDOT employee? Your work experience with SCDOT should be reflected on the application in the work history section. Failure to accurately reflect work history may result in non-selection.
Please indicate the highest level of education you have attained. If you have not completed high school, please indicate the highest grade you completed.
04
What class driver's license do you possess?
How did you find out about this vacancy at the South Carolina Department of Transportation? Please check all that apply.
If you selected "other" please explain how you found out about the vacancy at the South Carolina Department of Transportation.
07
If you were referred by a current SCDOT employee, what is their name?
08
I understand that I must complete the state application to include current and previous work history and education. A resume cannot be submitted for completed work history and education sections of the employment application. Only information contained within this application will be used to determine my qualifications for this position or for any other employment consideration should I be the selected candidate. I have read and acknowledged this statement.
My failure to accurately and completely describe my work experience may prevent my application from being forwarded to the hiring manager. I understand and acknowledge this statement.
Provides and coordinates the procurement and office functions that support maintenance activity crews and equipment shop operations. Activities include inventory management, procurement of parts and supplies, record keeping of activities, filing posting data, responding to audits, and other complex administrative or technical support duties for county maintenance and shop operations. Prepares bid solicitations and completes necessary bidding processes for non-contract purchases and services under $25,000 for maintenance unit in accordance with state and agency policies, procedures and regulations. Provides sound judgment on source selection (state contract, small purchase, or P-Card). Prepares purchase orders and requisitions, in strict compliance with State Procurement Code, for procuring materials, supplies, equipment rentals and vehicles and equipment repair parts used by county field maintenance crews and equipment shop operations. Reconciles invoices and makes prompt payment.
Maintains and manages an adequate supply and inventory of field supplies (including personal protection equipment), daily maintenance activity material stockpiles and equipment shop parts and accessories. Manages stockpile quantities in Highway Maintenance Management System (HMMS) and Enterprise Asset Management System (EAMS), assigns shelf locations, rotates equipment parts stock and monitors and audits equipment shop stock usage levels. Performs quality checks of new supplies, materials and equipment and verifies correct quantities are receives. Reconciles stock for annual close out and prepares necessary documentation for material transfers and disposals of obsolete stock. Pays all utility bills and compiles and tracks facility energy usage and expense data through internal programs such as Energy Star, Enterprise Asset Management System (EAMS) and AgileAssets.
Monitors Open Encumbrance Reports, assist with the monitoring of County maintenance and shop operational budgets and prepare budget transfers as needed. Assists Resident and Assistant Maintenance Engineers and Shop Foreman with fiscal year-end budget close-outs to comply with Agency deadlines. Serves as Procurement Card Holder for the Department. Serves as Procurement Card Liaison for multiple cardholders in county, collecting receipts and reconciling bank statements. Assists with requests from members of the public, either in person or by phone. Enter requests into the HMMS and EAMS systems and/or forwarding to proper person or office. Acts as backup for payroll clerk. Has knowledge of all payroll procedures. Assists in emergency or inclement weather operations. May include being available for extended hours or extended shift operations. Performs other related duties as assigned.
Minimum And Additional Requirements
A high school diploma and six (6) months of work experience that is directly related to the area of employment; or an approved acceptable equivalence. A motor vehicle operator’s license is required.
The physical demands for the essential functions of this position include sitting or standing at a desk for extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside of normal work schedule, especially during inclement weather and/or other departmental-related emergencies.
Additional Comments
Non-Discrimination Statement
The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Benefits For State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Are you a current SCDOT employee? Your work experience with SCDOT should be reflected on the application in the work history section. Failure to accurately reflect work history may result in non-selection.
- Yes
- No
Are you a former SCDOT employee? Your work experience with SCDOT should be reflected on the application in the work history section. Failure to accurately reflect work history may result in non-selection.
- Yes
- No
Please indicate the highest level of education you have attained. If you have not completed high school, please indicate the highest grade you completed.
04
What class driver's license do you possess?
- Class A (CDL)
- Class B (CDL)
- SC Class C
- SC Class D
- Other State Driver's License
- None
How did you find out about this vacancy at the South Carolina Department of Transportation? Please check all that apply.
- Job/Career Fair
- Referred by current SCDOT employee
- SCDOT presentation
- Sign or billboard
- Bumper sticker/magnetic sign
- Facebook or Twitter post
- Internship
- Newspaper Ad
- Radio Ad
- Television Ad
- Trade Journal
- Referred from Vocational Rehab
- Referred from Department of Employment and Workforce
- Jobs.SC.Gov webpage
- Other
If you selected "other" please explain how you found out about the vacancy at the South Carolina Department of Transportation.
07
If you were referred by a current SCDOT employee, what is their name?
08
I understand that I must complete the state application to include current and previous work history and education. A resume cannot be submitted for completed work history and education sections of the employment application. Only information contained within this application will be used to determine my qualifications for this position or for any other employment consideration should I be the selected candidate. I have read and acknowledged this statement.
- Yes
- No
My failure to accurately and completely describe my work experience may prevent my application from being forwarded to the hiring manager. I understand and acknowledge this statement.
- Yes
- No
- Required Question
Salary : $25,000