Events Coordinator Assistant

Summary of Work

This position assists with bookings and rentals of events and meeting spaces at the North Dakota Heritage Center & State Museum. The Event Coordinator Assistant works with facility users to schedule and coordinate details of meetings and events and collaborates with internal support staff to ensure successful event execution.

This position requires the ability to work a flexible schedule, including early morning event set up as well as occasional evening and weekend hours. The Events Coordinator Assistant coordinates with event support staff including security, technology, and custodial teams.

This is a temporary, full-time position anticipated to begin on or around May 4 and continue for approximately four months, with the potential to transition into a permanent role based on agency funding and employee performance.

This position is responsible for:

• Scheduling, coordinating, and assisting with all details of meetings and event rentals, including contracts and financial payments.
• Coordinating with third-party vendors (caterers, decorators, musicians, etc.) to ensure agency guidelines are followed.
• Work closely with security, custodial, and technology teams, and the public to support events.
• Assist with room setup, tear-down, cleaning, and daily reset of events.
• Provide basic technical assistance for event technology as needed.

Minimum Qualifications

• Associates degree with emphasis in hospitality services and two years' experience in similar business and customer related fields; or high school diploma (or equivalent) and four years' experience in hospitality or business services.
• Ability to work flexible schedule including some evenings and weekends for events.
• Demonstrated experience scheduling and coordinating events, completing event contracts, coordinating set up information, and tracking user payments.
• Must be able to move/life 25 pounds for event set up and tear down.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Application Procedures

All applications must be submitted via the Career site at www.nd.gov/careers. Paper submissions are not accepted. Application packages must be submitted online by 11:59 PM Central Standard Time (CST) on the closing date listed on the posting.

Application packages must include cover letter, resume, and three work-related references. Applicants will be scored on a 100-point candidate questionnaire to be considered for interviews; please provide detail in responses to the questionnaire. Applicants who experience difficulties during the application process should contact recruiter@nd.gov or 701.328.3290.

Applicants must be legally authorized to work in the United States. The State Historical Society does not provide Sponsorships.

For more information or if you need accommodation or assistance in the application or selection process, contact Erica Houn at ehoun@nd.gov or 701.328.2327.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.