What are the responsibilities and job description for the Business Officer 1 position at State of New York?
PRIMARY DUTIES AND RESPONSIBILITIES:
Duties include but are not limited to:
Purchasing Unit:
• Develop a thorough knowledge of procurement laws and procedures including but not limited to New York State Finance Law and OGS Procurement Guidelines.
• Conduct Request for Quotes under OGS centralized contracts with the BSC, and open market RFQs.
• Review and preparation of procurement records.
• Process transactions within the State Financial System (SFS), including Purchase Requisitions (PRs), Purchase Orders (POs), and procurement card reconciliation.
• Source PRs to POs in SFS.
• Interact with OGS BSC on PR/PO creation.
• Process orders utilizing NYS procurement card.
• Obtain formal or informal quotes as necessary.
• Assist in the calculating and monitoring anticipated expenditures for agency contracts.
• Assist in the preparation of procurement-related reports as required.
•
Monitor and Manage Unit shared mailbox by reviewing emails and addressing concerns and distributing Purchase Requests to Purchasing Unit Staff.
•
Supervisor subordinate Procurement staff.
•
Must complete all mandatory trainings required for NYS OPWDD employees.
•
Any other responsibilities relating to purchasing deemed necessary.
•
Although this position is currently for Purchasing Dept, candidate may be tasked with providing guidance and oversight to staff responsible for daily operations within any unit of Capital District Business Office including Accounts Payable, Credit Card Reconciliation, Mailroom/Storeroom, Fleet Management and/or Account Receivable.
Accounts Payable Unit:
•
Supervision and oversight of staff responsible for processing vendor payments.
•
Obtain authorization to pay invoices from field staff for invoices received for various goods and services.
•
Candidate must possess excellent communication skills both written and verbal.
•
Candidte will be responsible for vetting invoices for accruracy and making sure all required documentation is received prior to makimg payment.
•
Utilize SFS for processing invoices for payment.
•
Paying vendors invoices with a state issued credit card.
•
SFS knowledge would be helpful.
•
NYS Finance Law Knowledge would be helpful.
•
Although this position is currently for Accounts Payable Dept, candidate may be tasked with providing guidance and oversight to staff responsible for daily operations within any unit of Capital District Business Office including Purchasing, Credit Card Reconciliation, Mailroom/Storeroom, Fleet Management and/or Account Receivable.
LinkedIn: https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all
#LI-SB2
Business Officer Trainee 1:
Four years of experience in the administration of a business office or program, including responsibility for one or more of the following areas: accounting, budgeting, contract administration, and purchasing.
Business Officer Trainee 2:
Five years of experience in the administration of a business office or program, including responsibility for one or more of the following areas: accounting, budgeting, contract administration, and purchasing.
Business Officer 1:
Six years of experience in the administration of a business office or program, including responsibility for one or more of the following areas: accounting, budgeting, contract administration, and purchasing.
Substitution:
An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
Transfer:
Candidates must have one year of permanent competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.
55 B/C QUALIFICATIONS:
• Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement.
• Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary)
• Have a current Eligibility Letter from the NYS Department of Civil Service, www.cs.ny.gov/rp55/, and be able to provide it to the Human Resources Office upon request.
Duties include but are not limited to:
Purchasing Unit:
• Develop a thorough knowledge of procurement laws and procedures including but not limited to New York State Finance Law and OGS Procurement Guidelines.
• Conduct Request for Quotes under OGS centralized contracts with the BSC, and open market RFQs.
• Review and preparation of procurement records.
• Process transactions within the State Financial System (SFS), including Purchase Requisitions (PRs), Purchase Orders (POs), and procurement card reconciliation.
• Source PRs to POs in SFS.
• Interact with OGS BSC on PR/PO creation.
• Process orders utilizing NYS procurement card.
• Obtain formal or informal quotes as necessary.
• Assist in the calculating and monitoring anticipated expenditures for agency contracts.
• Assist in the preparation of procurement-related reports as required.
•
Monitor and Manage Unit shared mailbox by reviewing emails and addressing concerns and distributing Purchase Requests to Purchasing Unit Staff.
•
Supervisor subordinate Procurement staff.
•
Must complete all mandatory trainings required for NYS OPWDD employees.
•
Any other responsibilities relating to purchasing deemed necessary.
•
Although this position is currently for Purchasing Dept, candidate may be tasked with providing guidance and oversight to staff responsible for daily operations within any unit of Capital District Business Office including Accounts Payable, Credit Card Reconciliation, Mailroom/Storeroom, Fleet Management and/or Account Receivable.
Accounts Payable Unit:
•
Supervision and oversight of staff responsible for processing vendor payments.
•
Obtain authorization to pay invoices from field staff for invoices received for various goods and services.
•
Candidate must possess excellent communication skills both written and verbal.
•
Candidte will be responsible for vetting invoices for accruracy and making sure all required documentation is received prior to makimg payment.
•
Utilize SFS for processing invoices for payment.
•
Paying vendors invoices with a state issued credit card.
•
SFS knowledge would be helpful.
•
NYS Finance Law Knowledge would be helpful.
•
Although this position is currently for Accounts Payable Dept, candidate may be tasked with providing guidance and oversight to staff responsible for daily operations within any unit of Capital District Business Office including Purchasing, Credit Card Reconciliation, Mailroom/Storeroom, Fleet Management and/or Account Receivable.
LinkedIn: https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all
#LI-SB2
Qualifications:
Open Competitive:Business Officer Trainee 1:
Four years of experience in the administration of a business office or program, including responsibility for one or more of the following areas: accounting, budgeting, contract administration, and purchasing.
Business Officer Trainee 2:
Five years of experience in the administration of a business office or program, including responsibility for one or more of the following areas: accounting, budgeting, contract administration, and purchasing.
Business Officer 1:
Six years of experience in the administration of a business office or program, including responsibility for one or more of the following areas: accounting, budgeting, contract administration, and purchasing.
Substitution:
An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
Transfer:
Candidates must have one year of permanent competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.
55 B/C QUALIFICATIONS:
• Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement.
• Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary)
• Have a current Eligibility Letter from the NYS Department of Civil Service, www.cs.ny.gov/rp55/, and be able to provide it to the Human Resources Office upon request.