What are the responsibilities and job description for the Office Support Clerk (CYFD/JJS/ENRC #25829) position at State of New Mexico?
Posting Details
At the New Mexico Children, Youth and Families Department (CYFD), every role is an opportunity to make a lasting difference in the lives or children, youth, and families across our state. We are committed to building a compassionate, skilled, and dedicated workforce that works collaboratively to ensure safety, promote well-being, and strengthen families. At the New Mexico Children, Youth and Families Department (CYFD), every role is an opportunity to make a lasting difference in the lives of children, youth, and families across our state. We are committed to building a compassionate, skilled, and dedicated workforce that works collaboratively to ensure safety, promote well-being, and strengthen families. Whether you are in the field supporting families face-to-face, working behind the scenes to improve systems, or helping to shape the agency from a leadership level, your work here has purpose and long-lasting impact. Join a team that values integrity, resilience, and service and be part of meaningful change for New Mexico's future.
Why does the job exist?
This position provides a wide variety of secretarial duties and relieves supervisory staff of administrative detail to include filing, archiving, preparation of travel vouchers, purchase documents, payroll, scheduling, processing, incoming and outgoing mail, answering phones and greeting visitors.
How does it get done?
Office assignments include record manager of all client master files, knowledge of client orientation paperwork and complete all client Face sheets/absconder sheets upon intake. Typing documents, distributing memos, answering phone calls/emails, taking detailed messages. Faxing, printing, photocopying, filing and scanning documents. Monitor office inventory, stock and and complete supply orders. Submit and track invoices, contact vendors, obtain quotes and requisitions into SHARE. Complete new hire documentation, PARs, PARF's and prepare Drug Test documentation and Physical Request Forms. Maintain client financial record logs.
Minimum Qualification
No prior experience or training required.
Employment Requirements
Must possess and maintain a valid Driver's License. Pre-employment background investigation is required and is conditional pending results.
Working Conditions
Work is performed in an office setting: late hours and weekend work may be required. Will be exposed to regular periods of Visual/Video display Terminal (VDT) and extensive personal computer and phone usage. Some statewide travel may be required. Possible exposure to irate clientele. Incumbent will work under stress and frequent time constraints.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Cassie Lopez, (505) 250-3549. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
At the New Mexico Children, Youth and Families Department (CYFD), every role is an opportunity to make a lasting difference in the lives or children, youth, and families across our state. We are committed to building a compassionate, skilled, and dedicated workforce that works collaboratively to ensure safety, promote well-being, and strengthen families. At the New Mexico Children, Youth and Families Department (CYFD), every role is an opportunity to make a lasting difference in the lives of children, youth, and families across our state. We are committed to building a compassionate, skilled, and dedicated workforce that works collaboratively to ensure safety, promote well-being, and strengthen families. Whether you are in the field supporting families face-to-face, working behind the scenes to improve systems, or helping to shape the agency from a leadership level, your work here has purpose and long-lasting impact. Join a team that values integrity, resilience, and service and be part of meaningful change for New Mexico's future.
- APPLICATIONS SUBMITTED WITHOUT WORK EXPERIENCE OR A RESUME WILL NOT BE CONSIDERED. IF ATTACHING A RESUME, RESUME MUST INCLUDE DATES OF EMPLOYMENT FOR EACH JOB (MONTH and YEAR) AND DETAILS OF WORK EXPERIENCE/JOB DUTIES*
Why does the job exist?
This position provides a wide variety of secretarial duties and relieves supervisory staff of administrative detail to include filing, archiving, preparation of travel vouchers, purchase documents, payroll, scheduling, processing, incoming and outgoing mail, answering phones and greeting visitors.
How does it get done?
Office assignments include record manager of all client master files, knowledge of client orientation paperwork and complete all client Face sheets/absconder sheets upon intake. Typing documents, distributing memos, answering phone calls/emails, taking detailed messages. Faxing, printing, photocopying, filing and scanning documents. Monitor office inventory, stock and and complete supply orders. Submit and track invoices, contact vendors, obtain quotes and requisitions into SHARE. Complete new hire documentation, PARs, PARF's and prepare Drug Test documentation and Physical Request Forms. Maintain client financial record logs.
Minimum Qualification
No prior experience or training required.
Employment Requirements
Must possess and maintain a valid Driver's License. Pre-employment background investigation is required and is conditional pending results.
Working Conditions
Work is performed in an office setting: late hours and weekend work may be required. Will be exposed to regular periods of Visual/Video display Terminal (VDT) and extensive personal computer and phone usage. Some statewide travel may be required. Possible exposure to irate clientele. Incumbent will work under stress and frequent time constraints.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Cassie Lopez, (505) 250-3549. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
Benefits:
Health Insurance, Vacation & Paid Time Off, Retirement PlanSalary : $17 - $25