What are the responsibilities and job description for the NM Law Enforcement Academy, Administrative Manager (DPS #10116078) position at State of New Mexico?
Posting Details
The New Mexico Law Enforcement Academy (NMLEA) is the cornerstone of public safety training in the state. As the central hub for certifying and developing law enforcement officers and telecommunicators, NMLEA sets the standard for excellence, accountability, and service. Through a statewide network of nine satellite academies and a robust curriculum, staff prepare the next generation of public safety professionals to serve with integrity, skill, and resilience.
The work at the Academy is grounded in the New Mexico Law Enforcement Training Act, but the mission goes far beyond compliance. The NMLEA is building a culture of continuous learning, ethical leadership, and operational readiness, powered by the Acadis® software suite, which enables staff to track, audit, and elevate training outcomes across every jurisdiction in New Mexico.
Why does the job exist?
The Administrative Manager provides the NMLEA with centralized, accountable administrative leadership for the Academy's core operations, budgets, procurement, contracts, and personnel systems running smoothly to support statewide law enforcement training.
As the Academy's operational backbone, this position ensures fiscal compliance, manages resources, and supports the Director's statutory and strategic responsibilities to protect the Academy's ability to deliver high quality, compliant, mission ready training across New Mexico.
How does it get done?
FISCAL MANAGEMENT, PROCUREMENT and CONTRACT OVERSIGHT
1 - Monitors and manages the LEA and STC budgets, ensuring compliance with State of New Mexico and DPS fiscal protocols.
2 - Ensures timely processing of all procurement transactions, including purchase requisitions, expenditures, contract requests, renewals, and audit ready documentation.
3 - Oversees all contracts for LEA and STC, including food service, instructors, professional services, and other contractual obligations.
4 - Prepares and processes staff travel requests, advances, recoups, and reimbursements in accordance with state travel regulations.
5 - Coordinates asset inventory activities with DPS Finance, ensuring accurate tracking, reconciliation, and loss control compliance.
6 - Maintains fiscal documentation, resolves discrepancies, and ensures readiness for internal and external reviews.
HUMAN RESOURCES and PERSONNEL ADMINISTRATION
1 - Manages all HR and personnel actions for LEA, STC, and LECB, ensuring adherence to SPO, DPS, and state requirements.
2 - Coordinates job postings, interview panels, selection documentation, and onboarding processes.
3 - Maintains personnel files, tracks assignments, and ensures timely and accurate processing of personnel transactions.
4 - Provides guidance to supervisors and directors on HR procedures, documentation standards, and compliance requirements.
5 - Directly supervises two classified positions (C6 and C3), including hiring, onboarding, training, evaluations, and performance management.
ADMINISTRATIVE OPERATIONS, POLICY MANAGEMENT and PROGRAM SUPPORT
1 - Coordinates the strategic planning process for LEA, STC, and LECB, ensuring timely updates and alignment with agency goals.
2 - Conducts policy and procedure research, development, revision, and document management for the LEA and STC.
3 - Oversees Student Guidebook updates, printing, and distribution for BPOT and PST courses.
4 - Manages procurement and distribution of agency approved and branded clothing for staff.
5 - Oversees administrative coordination for Advanced Training courses, ensuring logistical and documentation support.
6 - Maintains risk prevention activities, safety documentation, and loss control compliance for administrative functions.
BOARD, EVENT and EXECUTIVE SUPPORT
1 - Coordinates STC and LECB board meetings, including scheduling, agenda preparation, packet compilation, duplication of materials, and distribution.
2 - Serves as the primary point of contact for the annual NM Law Enforcement Memorial, managing year-round planning, family communications, logistics, procurement, volunteer staffing, and ceremonial coordination.
3 - Provides high level administrative support to the Director and Deputy Directors, including briefing materials, data gathering, research, and special project coordination.
4 - Ensures accurate documentation of board actions, follow-ups, and statutory reporting requirements.
Who are the customers?
Work is performed for the New Mexico Department of Public Safety employees, local law enforcement agencies, dispatch centers, satellite law enforcement academies, and executive and legislative agencies throughout the state.
Ideal Candidate
Work is performed for the New Mexico Department of Public Safety employees, local law enforcement agencies, dispatch centers, satellite law enforcement academies, and executive and legislative agencies throughout the state.
Minimum Qualification
High School diploma or equivalent and six (6) years of experience in office administration, customer service, and/or records management techniques and procedures. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required experience.
Employment Requirements
Employment is subject to a pre-employment background investigation and fingerprinting in accordance with all terms and conditions of federal and state law, rules and regulations; and is conditional pending results. Continued employment is contingent upon remaining felony free, per Section 5.12.1.1 of the Criminal Justice Information Systems Security Policy.
In addition, the selected candidate must possess and maintain a valid driver's license and a current Defensive Driving Certificate from the State of New Mexico; or pass and receive the Defensive Driving Certificate within six (6) months of date of hire.
Working Conditions
Work is performed in a fast-paced law enforcement office setting with exposure to armed law enforcement personnel and confidential information. Extensive use of desktop/laptop computer with multiple visual/video display terminals (VDT). Extensive use of agency-issued cell phone. Ability to operate multipurpose copier/scanner/fax machines. Must be able to lift and carry up to 25 pounds.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Louise Riebe, 505-827-9080 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
The New Mexico Law Enforcement Academy (NMLEA) is the cornerstone of public safety training in the state. As the central hub for certifying and developing law enforcement officers and telecommunicators, NMLEA sets the standard for excellence, accountability, and service. Through a statewide network of nine satellite academies and a robust curriculum, staff prepare the next generation of public safety professionals to serve with integrity, skill, and resilience.
The work at the Academy is grounded in the New Mexico Law Enforcement Training Act, but the mission goes far beyond compliance. The NMLEA is building a culture of continuous learning, ethical leadership, and operational readiness, powered by the Acadis® software suite, which enables staff to track, audit, and elevate training outcomes across every jurisdiction in New Mexico.
Why does the job exist?
The Administrative Manager provides the NMLEA with centralized, accountable administrative leadership for the Academy's core operations, budgets, procurement, contracts, and personnel systems running smoothly to support statewide law enforcement training.
As the Academy's operational backbone, this position ensures fiscal compliance, manages resources, and supports the Director's statutory and strategic responsibilities to protect the Academy's ability to deliver high quality, compliant, mission ready training across New Mexico.
How does it get done?
FISCAL MANAGEMENT, PROCUREMENT and CONTRACT OVERSIGHT
1 - Monitors and manages the LEA and STC budgets, ensuring compliance with State of New Mexico and DPS fiscal protocols.
2 - Ensures timely processing of all procurement transactions, including purchase requisitions, expenditures, contract requests, renewals, and audit ready documentation.
3 - Oversees all contracts for LEA and STC, including food service, instructors, professional services, and other contractual obligations.
4 - Prepares and processes staff travel requests, advances, recoups, and reimbursements in accordance with state travel regulations.
5 - Coordinates asset inventory activities with DPS Finance, ensuring accurate tracking, reconciliation, and loss control compliance.
6 - Maintains fiscal documentation, resolves discrepancies, and ensures readiness for internal and external reviews.
HUMAN RESOURCES and PERSONNEL ADMINISTRATION
1 - Manages all HR and personnel actions for LEA, STC, and LECB, ensuring adherence to SPO, DPS, and state requirements.
2 - Coordinates job postings, interview panels, selection documentation, and onboarding processes.
3 - Maintains personnel files, tracks assignments, and ensures timely and accurate processing of personnel transactions.
4 - Provides guidance to supervisors and directors on HR procedures, documentation standards, and compliance requirements.
5 - Directly supervises two classified positions (C6 and C3), including hiring, onboarding, training, evaluations, and performance management.
ADMINISTRATIVE OPERATIONS, POLICY MANAGEMENT and PROGRAM SUPPORT
1 - Coordinates the strategic planning process for LEA, STC, and LECB, ensuring timely updates and alignment with agency goals.
2 - Conducts policy and procedure research, development, revision, and document management for the LEA and STC.
3 - Oversees Student Guidebook updates, printing, and distribution for BPOT and PST courses.
4 - Manages procurement and distribution of agency approved and branded clothing for staff.
5 - Oversees administrative coordination for Advanced Training courses, ensuring logistical and documentation support.
6 - Maintains risk prevention activities, safety documentation, and loss control compliance for administrative functions.
BOARD, EVENT and EXECUTIVE SUPPORT
1 - Coordinates STC and LECB board meetings, including scheduling, agenda preparation, packet compilation, duplication of materials, and distribution.
2 - Serves as the primary point of contact for the annual NM Law Enforcement Memorial, managing year-round planning, family communications, logistics, procurement, volunteer staffing, and ceremonial coordination.
3 - Provides high level administrative support to the Director and Deputy Directors, including briefing materials, data gathering, research, and special project coordination.
4 - Ensures accurate documentation of board actions, follow-ups, and statutory reporting requirements.
Who are the customers?
Work is performed for the New Mexico Department of Public Safety employees, local law enforcement agencies, dispatch centers, satellite law enforcement academies, and executive and legislative agencies throughout the state.
Ideal Candidate
Work is performed for the New Mexico Department of Public Safety employees, local law enforcement agencies, dispatch centers, satellite law enforcement academies, and executive and legislative agencies throughout the state.
Minimum Qualification
High School diploma or equivalent and six (6) years of experience in office administration, customer service, and/or records management techniques and procedures. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required experience.
Employment Requirements
Employment is subject to a pre-employment background investigation and fingerprinting in accordance with all terms and conditions of federal and state law, rules and regulations; and is conditional pending results. Continued employment is contingent upon remaining felony free, per Section 5.12.1.1 of the Criminal Justice Information Systems Security Policy.
In addition, the selected candidate must possess and maintain a valid driver's license and a current Defensive Driving Certificate from the State of New Mexico; or pass and receive the Defensive Driving Certificate within six (6) months of date of hire.
Working Conditions
Work is performed in a fast-paced law enforcement office setting with exposure to armed law enforcement personnel and confidential information. Extensive use of desktop/laptop computer with multiple visual/video display terminals (VDT). Extensive use of agency-issued cell phone. Ability to operate multipurpose copier/scanner/fax machines. Must be able to lift and carry up to 25 pounds.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Louise Riebe, 505-827-9080 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.