What are the responsibilities and job description for the Grants Coordinator (ALTSD #7107) position at State of New Mexico?
Posting Details
The Administrative Services Division of the Aging and Long Term Services Department (ALTSD) is responsible for the fiscal management of the agency's budget and financial operations and at the direction of ASD Director, supports the work to guide and inform on the financial performance of the organization with regard to short-term and long-term operational goals, budgets and forecasts, while also executing the budget in compliance with state and federal laws, regulations, policies, and procedures.
Interviews are expected to be conducted within two weeks of closing date.
Why does the job exist?
This position will provide direct support for the daily operations of grant related federal post award budget and expense analysis, general accounting activities related to adjustments in grants and reporting in required federal databases. The position will create journal entries necessary to keep grants in compliance for submission to the accounts receivable team. Process financial documents for the agency and for reporting in federal databases in an accurate and timely manner. This incumbent will ensure that revenue is properly recognized and cash receipts are properly classified and recorded in the accounting records. The position will provide financial reports to management as necessary and will analyze financial information. The position will participate in the year-end activities, assist with the preparation and coordination of schedule for Uniform Guidance Single Audit. Prepares the annual schedule of expenditures of federal awards ensuring is is accurate and within regulatory requirements. Works closely with management and external auditors by providing copies of reports and supporting documentation,
answering questions and performing all other duties as assigned.
How does it get done?
Performs grant related federal post award budget and expenses analysis. Maintains complete and accurate grant files. Analyzes financial information on federal grant funds to identify potential budget variances, developing procedures, and conforming to established financial practices and regulatory requirements. Prepares and submits required financial reporting documentation to funding sources. Performs grant closeout accounting functions required by the funding entities including reconciliations using general ledger, budget reports, and financial status reports. Communicates effectively with federal program and fiscal specialists. Attends training sessions offered by federal agencies and ensure the department is operating under the most current regulatory and policy directives. Maintains regular communication with program grant managers ensuring effective flow of information and program costs, grant related activities, problem resolution and information gathering. Assists with time and effort reporting process, ensuring it is completed and in compliance with applicate regulations and well within specified and required deadlines. Assists in the preparation and coordination of schedule for Uniform Guidance Single Audit. Prepares the annual schedule of expenditures of federal awards ensuring is accurate and within regulatory requirements. Works closely with management and external auditors by providing copies of reports and supporting documentation, answering questions, and performing all other duties as assigned.
Who are the customers?
ALTSD service providers, vendors, local and tribal governments, staff and/or the public.
Ideal Candidate
ALTSD service providers, vendors, local and tribal governments, staff and/or the public.
Minimum Qualification
Bachelor's degree in Accounting, Finance, Business Administration, or related field and one (1) year of experience performing budget preparation, financial document preparation and management, policy/program analysis, budget monitoring, governmental accounting, and/or federal grant reporting. Any combination of education from an accredited college or university and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification within 90 days of employment.
Pre-employment state and federal criminal background investigation is required and is conditional pending results.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Latishia Ortiz 505-699-2370 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
The Administrative Services Division of the Aging and Long Term Services Department (ALTSD) is responsible for the fiscal management of the agency's budget and financial operations and at the direction of ASD Director, supports the work to guide and inform on the financial performance of the organization with regard to short-term and long-term operational goals, budgets and forecasts, while also executing the budget in compliance with state and federal laws, regulations, policies, and procedures.
Interviews are expected to be conducted within two weeks of closing date.
- APPLICATIONS SUBMITTED WITHOUT WORK EXPERIENCE OR A RESUME WILL NOT BE CONSIDERED. IF ATTACHING A RESUME, RESUME MUST INCLUDE DATES OF EMPLOYMENT FOR EACH JOB (MONTH and YEAR) AND DETAILS OF WORK EXPERIENCE/JOB DUTIES* PLEASE ATTACH YOUR OFFICIAL TRANSCRIPTS TO VALIDATE YOUR DEGREE.
Why does the job exist?
This position will provide direct support for the daily operations of grant related federal post award budget and expense analysis, general accounting activities related to adjustments in grants and reporting in required federal databases. The position will create journal entries necessary to keep grants in compliance for submission to the accounts receivable team. Process financial documents for the agency and for reporting in federal databases in an accurate and timely manner. This incumbent will ensure that revenue is properly recognized and cash receipts are properly classified and recorded in the accounting records. The position will provide financial reports to management as necessary and will analyze financial information. The position will participate in the year-end activities, assist with the preparation and coordination of schedule for Uniform Guidance Single Audit. Prepares the annual schedule of expenditures of federal awards ensuring is is accurate and within regulatory requirements. Works closely with management and external auditors by providing copies of reports and supporting documentation,
answering questions and performing all other duties as assigned.
How does it get done?
Performs grant related federal post award budget and expenses analysis. Maintains complete and accurate grant files. Analyzes financial information on federal grant funds to identify potential budget variances, developing procedures, and conforming to established financial practices and regulatory requirements. Prepares and submits required financial reporting documentation to funding sources. Performs grant closeout accounting functions required by the funding entities including reconciliations using general ledger, budget reports, and financial status reports. Communicates effectively with federal program and fiscal specialists. Attends training sessions offered by federal agencies and ensure the department is operating under the most current regulatory and policy directives. Maintains regular communication with program grant managers ensuring effective flow of information and program costs, grant related activities, problem resolution and information gathering. Assists with time and effort reporting process, ensuring it is completed and in compliance with applicate regulations and well within specified and required deadlines. Assists in the preparation and coordination of schedule for Uniform Guidance Single Audit. Prepares the annual schedule of expenditures of federal awards ensuring is accurate and within regulatory requirements. Works closely with management and external auditors by providing copies of reports and supporting documentation, answering questions, and performing all other duties as assigned.
Who are the customers?
ALTSD service providers, vendors, local and tribal governments, staff and/or the public.
Ideal Candidate
ALTSD service providers, vendors, local and tribal governments, staff and/or the public.
Minimum Qualification
Bachelor's degree in Accounting, Finance, Business Administration, or related field and one (1) year of experience performing budget preparation, financial document preparation and management, policy/program analysis, budget monitoring, governmental accounting, and/or federal grant reporting. Any combination of education from an accredited college or university and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification within 90 days of employment.
Pre-employment state and federal criminal background investigation is required and is conditional pending results.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Latishia Ortiz 505-699-2370 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.