What are the responsibilities and job description for the Financial Coordinator (DOT/D1 #19321) position at State of New Mexico?
Posting Details
Interviews are anticipated to be conducted within one (1) week of closing date.
Why does the job exist?
To provide financial assistance in the Accounting Department by Auditing, processing, and reconciling transactions.
How does it get done?
Administer the District's Fixed Asset and Inventory Program in compliance with Administrative Directives (ADs), the New Mexico Administrative Code (NMAC), and the Manual of Accounting and Property Standards (MAPS). Manage all fixed asset activities, including asset transfers, tagging, processing, and record maintenance, while ensuring accurate tracking, accountability, and stewardship of District assets.
Coordinate and oversee the district's annual fixed asset certification and inventory audit processes, including researching, reconciling, and resolving discrepancies, exceptions, and outstanding items. Maintain accurate fixed asset records within the Share Inventory System and ensure timely updates to reflect asset activity and changes.
Oversee inventory management activities for the district's tire yard, IandC yard, and scrap metal yard by ensuring proper documentation, accountability, and compliance with applicable policies and procedures. Evaluate fixed asset and inventory processes and recommend improvements to management to enhance operational efficiency, strengthen internal controls, and streamline workflows.
Audit and process inventory-related payment transactions within established departmental timelines to ensure accurate and timely payment processing. Scan, upload, and maintain payment documentation and supporting records within the district's financial management system in accordance with established procedures. Research, organize, and electronically file financial records and supporting documentation as directed by the supervisor.
Review and process payment packets in accordance with District procurement policies, departmental procedures, and applicable regulations, ensuring completeness, accuracy, proper authorization, and timely processing. Review invoices to verify accuracy, supporting documentation, approvals, and compliance with established requirements prior to payment.
Assist with accounts payable functions, payment processing, and other accounting responsibilities as assigned to support operational continuity and timely vendor payments. Provide training and guidance to Accounting Department staff and field personnel regarding assigned processes and procedures as requested.
Perform assigned duties in accordance with District policies, departmental procedures, procurement requirements, and generally accepted accounting principles. Exercise sound judgment by making informed, timely, and effective decisions while considering operational, financial, and compliance impacts.
Maintain strong organizational and time-management skills by monitoring deadlines, prioritizing workload, tracking progress, and proactively communicating assignment status. Keep District management informed of significant issues, trends, or concerns that may impact departmental or District operations.
Perform other related duties as assigned to support the mission, goals, and objectives of the Agency, District and the Accounting Department.
Who are the customers?
NM Department of Transportation District One Staff
Ideal Candidate
NM Department of Transportation District One Staff
Minimum Qualification
High School diploma or Equivalency and six (6) months experience in bookkeeping, office administration, auditing, accounting, and/or finance. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) months may substitute for the required experience.
Employment Requirements
Must possess and maintain a valid Driver's License. Business reference check and Driver's License verification are also required, and employment is conditional pending results.
Working Conditions
Work is performed primarily in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer to include working with computers, faxes, copiers and printers, and phone usage with extended periods of sitting, standing, bending, squatting, climbing, reaching, kneeling and crawling. Ability to lift up to 25 lbs. Some travel may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Sabrina Gomez (575)494-3294 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
Interviews are anticipated to be conducted within one (1) week of closing date.
Why does the job exist?
To provide financial assistance in the Accounting Department by Auditing, processing, and reconciling transactions.
How does it get done?
Administer the District's Fixed Asset and Inventory Program in compliance with Administrative Directives (ADs), the New Mexico Administrative Code (NMAC), and the Manual of Accounting and Property Standards (MAPS). Manage all fixed asset activities, including asset transfers, tagging, processing, and record maintenance, while ensuring accurate tracking, accountability, and stewardship of District assets.
Coordinate and oversee the district's annual fixed asset certification and inventory audit processes, including researching, reconciling, and resolving discrepancies, exceptions, and outstanding items. Maintain accurate fixed asset records within the Share Inventory System and ensure timely updates to reflect asset activity and changes.
Oversee inventory management activities for the district's tire yard, IandC yard, and scrap metal yard by ensuring proper documentation, accountability, and compliance with applicable policies and procedures. Evaluate fixed asset and inventory processes and recommend improvements to management to enhance operational efficiency, strengthen internal controls, and streamline workflows.
Audit and process inventory-related payment transactions within established departmental timelines to ensure accurate and timely payment processing. Scan, upload, and maintain payment documentation and supporting records within the district's financial management system in accordance with established procedures. Research, organize, and electronically file financial records and supporting documentation as directed by the supervisor.
Review and process payment packets in accordance with District procurement policies, departmental procedures, and applicable regulations, ensuring completeness, accuracy, proper authorization, and timely processing. Review invoices to verify accuracy, supporting documentation, approvals, and compliance with established requirements prior to payment.
Assist with accounts payable functions, payment processing, and other accounting responsibilities as assigned to support operational continuity and timely vendor payments. Provide training and guidance to Accounting Department staff and field personnel regarding assigned processes and procedures as requested.
Perform assigned duties in accordance with District policies, departmental procedures, procurement requirements, and generally accepted accounting principles. Exercise sound judgment by making informed, timely, and effective decisions while considering operational, financial, and compliance impacts.
Maintain strong organizational and time-management skills by monitoring deadlines, prioritizing workload, tracking progress, and proactively communicating assignment status. Keep District management informed of significant issues, trends, or concerns that may impact departmental or District operations.
Perform other related duties as assigned to support the mission, goals, and objectives of the Agency, District and the Accounting Department.
Who are the customers?
NM Department of Transportation District One Staff
Ideal Candidate
NM Department of Transportation District One Staff
Minimum Qualification
High School diploma or Equivalency and six (6) months experience in bookkeeping, office administration, auditing, accounting, and/or finance. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) months may substitute for the required experience.
Employment Requirements
Must possess and maintain a valid Driver's License. Business reference check and Driver's License verification are also required, and employment is conditional pending results.
Working Conditions
Work is performed primarily in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer to include working with computers, faxes, copiers and printers, and phone usage with extended periods of sitting, standing, bending, squatting, climbing, reaching, kneeling and crawling. Ability to lift up to 25 lbs. Some travel may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Sabrina Gomez (575)494-3294 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
Benefits:
Health Insurance, Vacation & Paid Time Off, Retirement PlanSalary : $19 - $28