What are the responsibilities and job description for the Bureau Chief, Legislative Grants Management (DFA/LGD #2620) position at State of New Mexico?
Posting Details
THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME.
APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.
THIS POSITION REQUIRES FULL-TIME, ON-SITE PRESENCE IN SANTA FE.
The New Mexico Department of Finance and Administration (DFA) is the state's central fiscal agency, responsible for oversight of state and local government financial operations. The Local Government Division (LGD) provides financial oversight, technical assistance, and grant administration to New Mexico's local governments, including municipalities, counties, and special districts. The Legislative Grant Management Bureau (LGMB) is committed to supporting the development and revitalization of communities across the state through effective, transparent, and accountable full life-cycle administration of grants funded by the New Mexico Legislature.
Why does the job exist?
The Legislative Grant Management Bureau Chief serves as the administrative, operational, and programmatic leader of LGMB within LGD. The Bureau Chief is responsible for overseeing, monitoring, and administering legislative appropriations assigned to DFA/LGD, including capital outlay appropriations, General Obligation Bond (GOB) projects, HB2 special appropriations, and other legislative funding administered by the Division.
This position exists to ensure legislative appropriations are administered accurately, consistently, and within statutory and programmatic deadlines, while maintaining effective supervisory oversight, internal controls, portfolio monitoring, and risk-management practices. The Bureau Chief provides leadership, supervision, and development to LGMB staff through the bureau's tiered supervisory structure and is accountable for Bureau-wide performance, operational effectiveness, and responsible stewardship of public funds.
How does it get done?
The Legislative Grant Management Bureau Chief key responsibilities include:
Leadership and Oversight
The position works in partnership with local government grantees and other eligible entities, state agencies, legislative stakeholders, DFA leadership and internal stakeholders, and other public-sector partners to ensure the timely, accurate, transparent, and compliant administration of legislative grants.
The Bureau's work ultimately supports New Mexico communities and residents by ensuring legislative investments are responsibly administered, public funds are effectively stewarded, and funded projects advance their intended public purposes.
Ideal Candidate
The position works in partnership with local government grantees and other eligible entities, state agencies, legislative stakeholders, DFA leadership and internal stakeholders, and other public-sector partners to ensure the timely, accurate, transparent, and compliant administration of legislative grants.
The Bureau's work ultimately supports New Mexico communities and residents by ensuring legislative investments are responsibly administered, public funds are effectively stewarded, and funded projects advance their intended public purposes.
Minimum Qualification
Bachelor's degree and nine (9) years of relevant experience as it relates to the essential duties of the position. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling thirteen (13) years may substitute for the required education and experience.
Employment Requirements
State issued ID or Driver's License.
Pre-employment criminal background check is required, and employment offer will not be extended prior to results.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. The position requires regular communication with local government officials, legislative staff, and state agency partners via phone, email, and video conference. Some in-state travel may be required to conduct site visits or attend trainings and meetings. Work is primarily performed during standard business hours.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Hallie Brown (505) 500-9335 or Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME.
APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.
THIS POSITION REQUIRES FULL-TIME, ON-SITE PRESENCE IN SANTA FE.
The New Mexico Department of Finance and Administration (DFA) is the state's central fiscal agency, responsible for oversight of state and local government financial operations. The Local Government Division (LGD) provides financial oversight, technical assistance, and grant administration to New Mexico's local governments, including municipalities, counties, and special districts. The Legislative Grant Management Bureau (LGMB) is committed to supporting the development and revitalization of communities across the state through effective, transparent, and accountable full life-cycle administration of grants funded by the New Mexico Legislature.
Why does the job exist?
The Legislative Grant Management Bureau Chief serves as the administrative, operational, and programmatic leader of LGMB within LGD. The Bureau Chief is responsible for overseeing, monitoring, and administering legislative appropriations assigned to DFA/LGD, including capital outlay appropriations, General Obligation Bond (GOB) projects, HB2 special appropriations, and other legislative funding administered by the Division.
This position exists to ensure legislative appropriations are administered accurately, consistently, and within statutory and programmatic deadlines, while maintaining effective supervisory oversight, internal controls, portfolio monitoring, and risk-management practices. The Bureau Chief provides leadership, supervision, and development to LGMB staff through the bureau's tiered supervisory structure and is accountable for Bureau-wide performance, operational effectiveness, and responsible stewardship of public funds.
How does it get done?
The Legislative Grant Management Bureau Chief key responsibilities include:
Leadership and Oversight
- Provide leadership and oversight for grant agreement development, notices of obligation, pay request review, project monitoring, entity communication, and data integrity within the Project Accountability and Reporting System (PARS).
- Establish and maintain effective supervisory systems that communicate clear expectations, monitor workload and work quality, support employee development, and address performance concerns.
- Establish clear accountability, delegation, and escalation pathways within the Bureau and ensure the supervisory structure is functioning effectively.
- Ensure bureau-level internal controls and quality assurance processes are functioning effectively to identify compliance concerns, operational deficiencies, financial risks, and emerging issues and ensure appropriate corrective action.
- Exercise sound independent judgment within delegated authority, make timely decisions on matters within the Bureau's responsibility, and communicate significant risks to Division leadership with timely, solution-oriented information.
- Serve as the senior liaison for legislative grant administration matters involving grantees, state agencies, legislative stakeholders, DFA divisions, and other partners.
- Maintain awareness of Bureau portfolio health, including significant projects, funding, critical deadlines, reversion risks, compliance concerns, and other matters requiring heightened oversight.
The position works in partnership with local government grantees and other eligible entities, state agencies, legislative stakeholders, DFA leadership and internal stakeholders, and other public-sector partners to ensure the timely, accurate, transparent, and compliant administration of legislative grants.
The Bureau's work ultimately supports New Mexico communities and residents by ensuring legislative investments are responsibly administered, public funds are effectively stewarded, and funded projects advance their intended public purposes.
Ideal Candidate
The position works in partnership with local government grantees and other eligible entities, state agencies, legislative stakeholders, DFA leadership and internal stakeholders, and other public-sector partners to ensure the timely, accurate, transparent, and compliant administration of legislative grants.
The Bureau's work ultimately supports New Mexico communities and residents by ensuring legislative investments are responsibly administered, public funds are effectively stewarded, and funded projects advance their intended public purposes.
Minimum Qualification
Bachelor's degree and nine (9) years of relevant experience as it relates to the essential duties of the position. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling thirteen (13) years may substitute for the required education and experience.
Employment Requirements
State issued ID or Driver's License.
Pre-employment criminal background check is required, and employment offer will not be extended prior to results.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. The position requires regular communication with local government officials, legislative staff, and state agency partners via phone, email, and video conference. Some in-state travel may be required to conduct site visits or attend trainings and meetings. Work is primarily performed during standard business hours.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Hallie Brown (505) 500-9335 or Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.