What are the responsibilities and job description for the Medical Secretary / Office & Administrative Specialist Intermediate position at State of Minnesota?
Working Title: Medical Secretary
Job Class: Office and Administrative Specialist, Intermediate
Agency: Direct Care and Treatment
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Minnesota Specialty Health System (MSHS) in Wadena is seeking a talented, mission driven, person-centered Office & Administrative Specialist, Intermediate to join our team. As an Intensive Residential Treatment Services (IRTS) facility, MSHS Wadena focuses on rehabilitative education, building interpersonal skills, and developing community engagement skills to increase each client’s independence and self-management of their illness, behavior, and emotion.
This position is responsible for performing clerical tasks that are essential to maintaining efficient program operations. This includes managing patient medical records, organizing written materials, and preparing reports using multiple procedures, including computers and other technical equipment. In addition, this position supports the operations of the facility overall through personal initiative, positive attitude, cooperation, and good work habits.
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS – Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Melissa Evans at melissa.a.evans@state.mn.us.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kaitlin Weckwerth at kaitlin.weckwerth@state.mn.us.
If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Office of Equal Opportunity at Accommodations.DCT@state.mn.us or call 651-539-7243.
CERTAIN DISABLED VETERANS: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if they: 1) meet service requirements and have a verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and 3) meet all Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation before the closing date to: kaitlin.weckwerth@state.mn.us.
About Direct Care And Treatment
DCT operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Class: Office and Administrative Specialist, Intermediate
Agency: Direct Care and Treatment
- Job ID: 93507
- Location: Wadena
- Telework Eligible: No
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 04/13/2026
- Closing Date: 04/20/2026
- Hiring Agency/Seniority Unit: Direct Care and Treatment / DCT Brainerd AFSCME
- Division/Unit: Mental Health & Substance Abuse Treatment Services / MSHS Wadena Dir Care
- Work Shift/Work Hours: Day Shift / 7:30am-4:00pm
- Days of Work: Monday - Friday
- Travel Required: Yes; up to 5% to transport clients according to their treatment plans
- Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: MSHS Wadena
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Minnesota Specialty Health System (MSHS) in Wadena is seeking a talented, mission driven, person-centered Office & Administrative Specialist, Intermediate to join our team. As an Intensive Residential Treatment Services (IRTS) facility, MSHS Wadena focuses on rehabilitative education, building interpersonal skills, and developing community engagement skills to increase each client’s independence and self-management of their illness, behavior, and emotion.
This position is responsible for performing clerical tasks that are essential to maintaining efficient program operations. This includes managing patient medical records, organizing written materials, and preparing reports using multiple procedures, including computers and other technical equipment. In addition, this position supports the operations of the facility overall through personal initiative, positive attitude, cooperation, and good work habits.
Minimum Qualifications
- Accounting/Budgeting/Expense skills sufficient to order office supplies and manage office invoices.
- Communication skills sufficient to effectively communicate with the team.
- Customer service skills sufficient to provide information to clients, including phone calls and walk-in contacts in helpful and courteous manner.
- Data entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and retrieve information from databases.
- Possession of a valid driver’s license to transport clients according to their treatment plan as needed.
- English language skills sufficient to communicate clearly in verbal and written communication and to write and edit a variety of documents in English using correct spelling, grammar, and punctuation.
- Spreadsheets skills sufficient to develop and modify basic spreadsheets, and sort and extract data.
- Typing/keyboarding skills sufficient to take meeting minutes, complete a variety of reports, letters, and data summaries.
- Word processing skills sufficient to develop and modify a variety of correspondence, records, and reports; perform mail merges, develop forms and charts.
- Experience with de-escalation
- Experience with creating EIORS
- ASL and/or multilingual skills
- Previous work experience in an IRTS facility or with individuals with a diagnosis of mental illness or substance abuse
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS – Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Melissa Evans at melissa.a.evans@state.mn.us.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kaitlin Weckwerth at kaitlin.weckwerth@state.mn.us.
If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Office of Equal Opportunity at Accommodations.DCT@state.mn.us or call 651-539-7243.
CERTAIN DISABLED VETERANS: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if they: 1) meet service requirements and have a verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and 3) meet all Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation before the closing date to: kaitlin.weckwerth@state.mn.us.
About Direct Care And Treatment
DCT operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Annual pay increases
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Salary : $43,346 - $57,482