What are the responsibilities and job description for the HR Executive Assistant - Office & Admin Specialist, Principal position at State of Minnesota?
Working Title: HR Executive Assistant
Job Class: Office & Administrative Specialist, Principal
Agency: Direct Care and Treatment
Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
As the HR Executive Assistant, you’ll provide high-level administrative coordination, project support, and executive assistance to the Direct Care and Treatment (DCT) Human Resources Director and HR Executive Team. This includes managing schedules, communications, meetings, and documentation to ensure efficient operations and strategic alignment. Additionally, this position serves as a liaison between DCT HR leadership and the DCT Executive Team to facilitate seamless information flow and collaboration.
Responsibilities to include:
Management of complex executive calendars, coordinate meetings, prepare key documents and presentations, and ensure clear communication across executive leadership.
Independently manage special projects, perform targeted research and data analysis, and develop executive-ready reports and presentations that support informed and timely decision-making for the DCT Human Resources Director and Executive HR Leadership.
Act as the HR Director’s primary support partner, ensuring smooth operations and informed decision-making.
Minimum Qualifications
To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS – Direct Care and Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Zong Thao at zong.thao@state.mn.us or 651-431-3229.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Zong Thao at zong.thao@state.mn.us.
About Direct Care And Treatment
Direct Care and Treatment is a highly specialized behavioral health system operated by the State of Minnesota. DCT operates treatment programs, residential and vocational services for people with serious mental illness, developmental disabilities, substance use disorders and more.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Class: Office & Administrative Specialist, Principal
Agency: Direct Care and Treatment
- Job ID: 90782
- Location: Statewide
- Telework Eligible: Yes
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 12/11/2025
- Closing Date: 12/18/2025
- Hiring Agency/Seniority Unit: Direct Care and Treatment / DCT Central Office AFSCME
- Division/Unit: Support Services - Human Resources
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
- Travel Required: Yes - for events, meetings, and on-site as needed
- Salary Range: $24.12 - $32.54 / hourly; $50,362 - $67,943 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: Vadnais Heights - Telework
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
- Telework is available on a limited basis.
- Only candidates residing in Minnesota or a state bordering Minnesota (Iowa, North Dakota, South Dakota, or Wisconsin) within 50 miles of the work address listed above are eligible for telework.
- Candidates residing in Minnesota and more than 50 miles from the primary/principal work address above may be eligible to telework more than 50%.
As the HR Executive Assistant, you’ll provide high-level administrative coordination, project support, and executive assistance to the Direct Care and Treatment (DCT) Human Resources Director and HR Executive Team. This includes managing schedules, communications, meetings, and documentation to ensure efficient operations and strategic alignment. Additionally, this position serves as a liaison between DCT HR leadership and the DCT Executive Team to facilitate seamless information flow and collaboration.
Responsibilities to include:
Management of complex executive calendars, coordinate meetings, prepare key documents and presentations, and ensure clear communication across executive leadership.
Independently manage special projects, perform targeted research and data analysis, and develop executive-ready reports and presentations that support informed and timely decision-making for the DCT Human Resources Director and Executive HR Leadership.
Act as the HR Director’s primary support partner, ensuring smooth operations and informed decision-making.
Minimum Qualifications
To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.
- Communication skills sufficient to collaborate effectively with agency leadership, team members, and customers that is clear, concise, courteous, and prompt whether in person or via email, phone, or virtual meetings. Experience must include utilizing discretion and professionalism when handling confidential information and issues that are sensitive in nature.
- Skills in the development of administrative and program policies, procedures, and service standards in cooperation with HR Leadership.
- Ability to manage complex/busy schedules and calendars, including prioritizing requests and resolving scheduling conflicts that may arise on short notice.
- Skilled in managing the full HR workflow, including policy distribution, tracking employee responses, and organizing feedback for leadership review.
- Customer service skills sufficient to provide prompt and accurate responses to inquiries and successfully multi-task, organize, and prioritize work independently in a fast-paced work environment that will have ongoing interruptions and competing priorities.
- English language writing, speaking, and reading skills sufficient to compose meeting minutes and other documentation with accurate spelling, grammar, and punctuation to effectively communicate with internal and external stakeholders including senior leadership and executives.
- Accounting/Budgeting/Expense experience sufficient to analyze, interpret, and reconcile financial information and records related to the Human Resources budget, arrange registration and pay for travel for staff, and purchase supplies and equipment.
- Desktop or Website Publishing must be proficient and demonstrate the use of technology and business software including programs, such as Microsoft Office Suite (Outlook, Word,
- SharePoint, Excel, Access, and PowerPoint) sufficient to create and edit presentations; track project assignments and targeted dates; manage complex calendar arrangements for multiple individuals, including prioritizing requests and resolving scheduling conflicts that may arise on short notice; create and update organizational charts; and draft meeting minutes, letters, and other sensitive documents.
- Database skills sufficient to create, retrieve, and analyze information with multiple database programs
- Development of administrative and programmatic procedures sufficient to provide high-level administrative support to multiple senior leaders.
- Three (3) years of high-level administrative experience, including providing support to individuals at the management or senior management level.
- Experience supporting C-Suite Executives (CEO, CFO, COO, or CIO).
- Experience in in-person meeting and event planning, as well as logistical and technology support for meetings or events conducted with remote participants.
- Experience working with public agency partners, stakeholders, and members of the public.
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS – Direct Care and Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Zong Thao at zong.thao@state.mn.us or 651-431-3229.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Zong Thao at zong.thao@state.mn.us.
About Direct Care And Treatment
Direct Care and Treatment is a highly specialized behavioral health system operated by the State of Minnesota. DCT operates treatment programs, residential and vocational services for people with serious mental illness, developmental disabilities, substance use disorders and more.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Salary : $50,362 - $67,943