What are the responsibilities and job description for the Executive Assistant / Exec2 position at State of Minnesota?
Working Title: Executive Assistant
Job Class: Executive 2
Agency: Direct Care and Treatment
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position requires an employee to be onsite at least 50% of the time, with some opportunity to perform work from a telework location.
The Minnesota Sex Offender Program (MSOP) is a residential, sex offense specific treatment program in a secure setting that provides services to over 700 individuals who have been civilly committed following a pattern of sexually harmful behavior. MSOP is a national leader in the field and is committed to providing services on the leading edge of the comprehensive evaluation, treatment, and management of clients. With facilities located in Moose Lake and St. Peter, MN, MSOP offers a stable career where you can make a meaningful impact on public safety in Minnesota every day.
MSOP is seeking an individual to join our team for an exciting and rewarding opportunity as an Executive Assistant. The Executive Assistant provides oversight and accountability for the daily operations, executive level transactions, work and information flow, and technical support services for the Minnesota Sex Offender Program (MSOP) Central office. Administrative support includes the provision and coordination of clerical support such as organizing meetings with internal and external stakeholders, writing and editing confidential written business communications, coordinating billing invoices for central office managers, providing administrative support in projects and processing confidential business documents and forms.
Responsibilities include but are not limited to:
Communication Skills: Demonstrated ability supporting C- level suite management with the ability to understand, interpret, and execute detailed oral and written instructions with no oversight.
Customer Service Skills: Proven experience with supporting C- level suite service needs including; handling difficult phone calls and directing sensitive informational needs to the general public, media, legislative personnel and other constituents.
Database, Documents and Record Management: Collect and analyze data to prepare reports and maintain databases according to established policies and procedures. Ensuring that records & documents are maintained according to statutory retention requirements
English Language Advanced knowledge of the English language (spelling and grammar) sufficient to compose, analyze, edit and independently summarize data & reports with minimal review and errors.
Spreadsheets: Proficiency and skill in using Excel to create, edit and track information especially for assuring professional appearance and accuracy.
Typing/Keyboard: Skills sufficient to compose meeting agendas, handouts, meeting notes, reports, letters, and data summaries.
Word Processing: Proven Skills composing public and highly sensitive correspondence and reports for upper-level management. These documents include letters, memos & reports. Skills should be sufficient to develop, format and modify these docs with perfect accuracy.
Preferred Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS – Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned.
Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact at Doug.latuseck@state.mn.us
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to at dana.schneider@state.mn.us.
If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Office of Equal Opportunity at Accommodations.DCT@state.mn.us or call 651-539-7243
CERTAIN DISABLED VETERANS: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if they: 1) meet service requirements and have a verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and 3) meet all Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation before the closing date to: Dana.schneider@state.mn.us
About Direct Care And Treatment
Direct Care and Treatment is a highly specialized behavioral health system operated by the State of Minnesota. DCT operates treatment programs, residential and vocational services for people with serious mental illness, developmental disabilities, substance use disorders and more.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Class: Executive 2
Agency: Direct Care and Treatment
- Job ID: 98203
- Location: Vadnais Heights
- Telework Eligible: Yes - 50%
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 11/04/2026
- Closing Date: 11/17/2026
- Hiring Agency/Seniority Unit: Direct Care and Treatment / DCT Moose Lake AFSCME
- Division/Unit: MSOP Admin Svcs / MSOP Executive Operations
- Work Shift/Work Hours: Day Shift / 8am-4:30pm
- Days of Work: Monday - Friday
- Travel Required: Yes up to 10%
- Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: MSOP Executive Operations
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position requires an employee to be onsite at least 50% of the time, with some opportunity to perform work from a telework location.
The Minnesota Sex Offender Program (MSOP) is a residential, sex offense specific treatment program in a secure setting that provides services to over 700 individuals who have been civilly committed following a pattern of sexually harmful behavior. MSOP is a national leader in the field and is committed to providing services on the leading edge of the comprehensive evaluation, treatment, and management of clients. With facilities located in Moose Lake and St. Peter, MN, MSOP offers a stable career where you can make a meaningful impact on public safety in Minnesota every day.
MSOP is seeking an individual to join our team for an exciting and rewarding opportunity as an Executive Assistant. The Executive Assistant provides oversight and accountability for the daily operations, executive level transactions, work and information flow, and technical support services for the Minnesota Sex Offender Program (MSOP) Central office. Administrative support includes the provision and coordination of clerical support such as organizing meetings with internal and external stakeholders, writing and editing confidential written business communications, coordinating billing invoices for central office managers, providing administrative support in projects and processing confidential business documents and forms.
Responsibilities include but are not limited to:
- Providing, operational, analytical, and administrative support to the Executive Director and other members of the Minnesota Sex Offender Program senior management team
- Providing a wide range of administrative support functions including business travel coordination; managing the Executive Director’s calendar; proofreading written materials for accuracy, formatting and readability, word processing and maintaining spreadsheets or databases; and maintaining the office supply inventory
- Serving as the business link and a visible contact point with the Executive Director's office; triages and handles the service needs and concerns of callers, e.g., government entities, legislators, clients, family members of clients, and others
- Coordinating interactions with Direct Care and Treatment (DCT) and Department of Human Services (DHS) staff, stakeholder groups, and other high profile individuals and entities including preparing and handling reports, confidential documents and other communications
- Coordinating and tracking client grievance appeals and log letters
- Coordinating and overseeing all administrative activities and daily functions while anticipating required adjustments
- Overseeing documentation for Strategic Planning process and updates
- Much of this work is confidential in nature, and the incumbent must handle and communicate this sensitive information appropriately, as well as in accordance with policy, guidelines, and law.
Communication Skills: Demonstrated ability supporting C- level suite management with the ability to understand, interpret, and execute detailed oral and written instructions with no oversight.
Customer Service Skills: Proven experience with supporting C- level suite service needs including; handling difficult phone calls and directing sensitive informational needs to the general public, media, legislative personnel and other constituents.
Database, Documents and Record Management: Collect and analyze data to prepare reports and maintain databases according to established policies and procedures. Ensuring that records & documents are maintained according to statutory retention requirements
English Language Advanced knowledge of the English language (spelling and grammar) sufficient to compose, analyze, edit and independently summarize data & reports with minimal review and errors.
Spreadsheets: Proficiency and skill in using Excel to create, edit and track information especially for assuring professional appearance and accuracy.
Typing/Keyboard: Skills sufficient to compose meeting agendas, handouts, meeting notes, reports, letters, and data summaries.
Word Processing: Proven Skills composing public and highly sensitive correspondence and reports for upper-level management. These documents include letters, memos & reports. Skills should be sufficient to develop, format and modify these docs with perfect accuracy.
Preferred Qualifications
- Associates degree or higher in Administrative Services, Business or related field
- At least 3 years of experience supporting upper-level management
- Ability to plan, organize and prioritize a variety of work activities and schedules for multiple leaders.
- Knowledge of data privacy laws governing confidential information.
- Strong SharePoint experience
- Previous experience providing administrative support in state or local government or other public sector organizations.
- Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS – Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned.
Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact at Doug.latuseck@state.mn.us
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to at dana.schneider@state.mn.us.
If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Office of Equal Opportunity at Accommodations.DCT@state.mn.us or call 651-539-7243
CERTAIN DISABLED VETERANS: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if they: 1) meet service requirements and have a verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and 3) meet all Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation before the closing date to: Dana.schneider@state.mn.us
About Direct Care And Treatment
Direct Care and Treatment is a highly specialized behavioral health system operated by the State of Minnesota. DCT operates treatment programs, residential and vocational services for people with serious mental illness, developmental disabilities, substance use disorders and more.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Salary : $55,499 - $76,963