MSP Statewide Payroll Coordinator - State Prog Admin

Job Details

Working Title: MSP Statewide Payroll Coordinator
Job Class: State Program Administrator
Agency: Public Safety Dept

• Job ID: 89015
• Location: St. Paul
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers and DPS employees eligible to bid. Eligible bidders (permanent, classified employees in the same job classification) should apply through self-service and confirm their bid by emailing Megan.lund@state.mn.us by 11:59 pm on 09/24/2025.
• Date Posted: 09/18/2025
• Closing Date: 10/01/2025
• Hiring Agency/Seniority Unit: Public Safety Dept / Public Safety-MAPE
• Division/Unit: Central Office District 2000 / State Patrol Adm Support Staff
• Work Shift/Work Hours: Day Shift / 8:00 AM - 4:30 PM
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $23.98 - $34.69 / hourly; $50,070 - $72,432 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

This position exists to provide leadership, administrative/technical support, planning, coordination, and direction to the state payroll system for the 18 State Patrol District/Section Timekeepers. To serve in an expert capacity for AFSCME, LELS Unit 17 Radio Communications Operators, LELES Unit 18, LELS Unit 19, the Commissioner’s Plan, Managerial Plan, MAPE, MLEA, and MMA timekeeping contract issues. To serve as State Patrol’s primary point of contact to State Patrol Supervisors, Timekeepers, and other clientele regarding Public Safety operations to ensure proper adherence to state laws, and policies.

Serve as the primary payroll administrator, overseeing all aspects of the payroll in self-time entry and SEMA4 payroll program, including payroll/budget reporting, and special projects that require specific payroll needs. Responsible for training all of the State Patrol’s 18 District/Section Timekeepers.

To coordinate the forum and training during statewide training roundtable related to all aspects of payroll. Serve as the primary resource person for the SPAIS activity system for all State Patrol personnel.

Qualifications

Minimum Qualifications

Two* (2) years of experience that supports an area of specialized knowledge or provides administrative support, paraprofessional, or advance technical experience.

Experience should include the following:

• Experience working with SEMA4.
• Math skills sufficient to compute totals, averages, and percentages of numerical data to check or reconcile data. Skill in developing and modifying electronic spreadsheets.
• Experience with Microsoft Office Suite; specifically, Excel and Word.
• English skills sufficient to interpret complex statutes, laws, policies and procedures, and bargaining unit contracts, to prepare well written correspondence and reports, and to communicate clearly and diplomatically with all levels of management, staff and customers to resolve issues appropriately.
• Customer service skills (phone, in-person, written) sufficient to provide high quality of day-to-day service to a variety of customer discussions and agencies on a wide range of topics; and to communicate effectively with customers, vendors, and staff when providing information, guidance, and resolution to problems.
• Ability to work cooperatively with individuals from diverse backgrounds and underserved communities.
• An associates' degree may substitute for six months of experience; a bachelors' degree may substitute for twelve (12) months of experience.

Preferred Qualifications

• Experience processing payroll, including identifying and solving problems with varied degree of complexity.
• Experience interpreting complex statutes, laws, policies and procedures, and bargaining unit contracts.
• Working knowledge and experience in the State of Minnesota's Statewide Integrated Financial Tools (SWIFT) and SWIFT Data Warehouse.
• Experience with advanced MS Excel tools to create databases and for data analysis.

Physical Requirements

Very Light: Requires occasionally moving and transporting such articles as file folders and small tools. May need to maintain a stationary position for long periods of time while carrying out job duties.

Additional Requirements

This position requires successful completion of the following:

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:

• Criminal History Check
• Reference Check
• Fingerprints (MNJIS)

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Megan Lund at megan.lund@state.mn.us .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Megan Lund at megan.lund@state.mn.us.

About Public Safety Dept

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.