Check In/Receptionist- Office & Admin Specialist Intermediate

Job Details

Working Title: Check In/Receptionist- Office & Admin Specialist Intermediate
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota State

• Job ID: 97573
• Location: St. Cloud
• Telework Eligible: No
• Full/Part Time: Part-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/08/2026
• Closing Date: 10/14/2026
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / St Cloud State Univ-AFSCME
• Division/Unit: MnSCU St Cloud SU / MnSCU Student Life
• Appointment Type: Unlimited, Part-time
• Work Hours: Monday-Friday 8:00-4:30 p.m. Fall and Spring Semesters, Tuesday-Thursday 8:00-4:30pm during academic breaks and summer.
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $21.12 - $28.01 / hourly
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Student Affairs
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

This position serves as the primary administrative support specialist for Counseling and Psychological Services and the Student Health Center. The position independently administers highly confidential medical and counseling records processes, coordinates patient access and scheduling systems, supports immunization compliance, and applies federal and state privacy requirements including HIPAA, FERPA, and Minnesota data practices requirements.

Minimum Qualifications

• Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.
• Skill in customer service sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence.
• Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files.
• Knowledge of medical terminology sufficient to draft related documents and correspondence with accuracy and maintain records.
• Ability to follow detailed instructions and explain complex processes to customers.

Qualifications

Application Details

How to Apply

Internal MinnState applicants must log into Workday and apply using the Jobs Hub app.

External candidates please use the following link to apply: https://minnstate.wd115.myworkdayjobs.com/Minnesota_State_Careers/job/St-Cloud/Check-in-Receptionist-Office-Admin-Specialist-Int_JR0000005881

If you have questions about this position, contact Courtney Graber at courtney.graber@stcloudstate.edu or 320-308-3702.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Courtney Graber at courtney.graber@stcloudstate.edu.

About Minnesota State

St. Cloud State is an award-winning regional public university and proud member of the Minnesota State Universities & Colleges system. St. Cloud State values active and applied learning, community engagement, sustainability, and global and cultural understanding.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.