What are the responsibilities and job description for the ADMINISTRATIVE OFFICER II SUPERVISOR position at State of Maryland - LABOR - Labor and Industry -...?

Introduction

Maryland Department of Labor is currently accepting applications from qualified candidates for an Administrative Officer II Supervisor position within the Division of Labor and Industry, Safety Inspection program.

As a member of the DLI team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

GRADE

LOCATION OF POSITION

10946 Golden West Drive, Suite 160, Hunt Valley, MD 21031

Main Purpose of Job

This position provides functional managerial support to the program manager of the safety inspection unit of the division of labor and industry by advising, recommending and delivering routine workload assignments and special analytical projects consistent with the mission of the unit in preventing injuries and to save lives.

POSITION DUTIES

Provides guidance to the Program Manager and Chiefs and assigns duties to clerical staff for the formulation and modification of procedural policies, departmental statistical reports, performance measurement criteria, organizational charts and personnel records. Monitors clerical staff to ensure these duties are carried out accurately and in a timely fashion. Advises the Program Manager regarding the formulation and modification of the needs, goals and objectives for each department through analysis of trends, resources and projected program needs. Evaluates work flow processes to ensure appropriate and efficient procedures are implemented.

Oversee the citation processing pool and associated cash-handling operations, managing assignments, monitoring workload distribution, and ensuring timely, accurate processing of citations and financial transactions. Maintain compliance with departmental policies and procedures, reconcile accounts, and prepare reports to ensure accountability and operational efficiency.

Provides guidance, direction and training in overseeing the work of the Administrative Specialists and Administrative Officer’s assigned to the Safety Inspection Unit. Evaluates and assess administrative performance measures and workload standards to ensure conformance with projected program goals. Supervises the day to day operations of the Safety Inspection Unit's administrative functions and processes. Evaluate collections process to ensure procedures are properly administered.

Independently evaluates and makes recommendations to the Program Manager and Chiefs for improvement of the Safety Inspection Unit's business processes to ensure effectiveness, efficiency and best applied practices. Evaluates and implements strategies for staff development, roll-out, and implementation involving new processes and procedures. Administers the development of proposals and forecasts for future growth and expansion.

Coordinates inter-agency transactions and provides liaison with State agencies, local government and private industry, e.g. Maryland Occupational Safety and Health, Maryland Central Collections Unit, Procurement, and DLLR Human Resources.

Perform other related duties as needed/requested.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience serving as a lead worker or supervisor for at least six months

Demonstrated strong written and verbal communication skills

Experience using Microsoft Office Suite, Google Workspace, Adobe, or similar software, and experience overseeing or performing cash-handling or financial support duties

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Resumes are acceptable as additional information only, however, the application must be completed in its entirety or it will be subject to rejection.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

For positions that require Bachelor/Master Degree etc:

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

This is a full-time, permanent position and eligible for full State benefits, which include:

Paid holidays 12-13 per year

Generous paid leave package (annual, sick, personal and compensatory leave)

State Pension ("defined benefit" plan)

Tax-deferred supplemental retirement savings plans (401(k) and 457)

Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services

Flexible Spending Account plans for Health Care and Daycare

State Employees Credit Union

To learn more, please click this link: STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status.

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via email to brianna.freeman1@maryland.gov Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

MD Dept. of Labor-Office of Human Resources
Attn: 25-002708-0006/ (Admin Supv II/BF)
100 S. Charles Street
Baltimore, MD 21201

The MD State Application Form can be found online

Maryland Department of Labor is an equal opportunity employer. It is the policy of MD Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.

Salary : $58,428 - $60,618

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