ADMINISTRATIVE AIDE (Office Services Clerk)

• Processes documentation using Microsoft Word, Excel, Gmail, and the Internet in order to prepare reports charts, graphs or other documentation and to enter update, verify and retrieve data using database or spreadsheet software applications.
• Maintains important, confidential information, including Agency correspondence, foster care, and budget records. Responsible for administrative duties, the development of solutions and alternatives to administrative problems and the resolution of administrative issues.
• Receives telephone calls and visitors for transaction fiscal activity.
• Maintaining current and up-to-date standard operation procedures for the finance office, which includes but is not limited to general finance operations payroll unit banking an accounting units accounts, payable, and collections unit Foster care unit budget unit and procurement unit.

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• One year of experience using Microsoft Office platforms such as Word, Excel, and Gmail to prepare reports, charts, graphs, or other documentation.
• One year of experience ordering supplies in Financial Management Information System (FMIS) and submitting orders to address daily operational issues.
• One year of experience maintaining a Director’s or Executive positions weekly schedule and organizing records and information from meetings.