What are the responsibilities and job description for the Human Resources Specialist (Discipline) position at State of Louisiana?
Division: Within the Human Resources Department at ELMHS Located in Jackson, LA
The Mission of ELMHS is to provide mental health evaluation, treatment, habilitation and consultation for adults. Programs include inpatient interventions, jail based evaluations, supervised group home and residential programs, forensic evaluation, care, custody, and aftercare; intermediate and long term psychiatric are in coordination with the total system of care in Louisiana
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
Learning Actively: The ability to pursue learning, seek feedback, and integrate new knowledge to improve personal and professional performance.
Managing Projects: The ability to plan, implement, and close out project initiatives by coordinating people, resources, and timelines to achieve defined outcomes.
ELMHS is seeking a motivated, detail-oriented professional with disciplinary experience to join our Human Resources Department. The selected candidate will provide expert-level human resources and employee relations support by managing complex and confidential hiring, disciplinary, grievance, workplace violence, and sexual harassment matters, ensuring compliance with Civil Service rules, organizational policies, and applicable state and federal laws while serving as the subject matter expert for disciplinary processes.
Six years of full-time experience in any field plus three years of human resources experience; OR
A bachelor’s degree plus three years of human resources experience; OR
An advanced degree in human resources, business administration, public administration, industrial and organizational psychology, organizational behavior, or a Juris Doctorate plus two years of human resources experience.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Designation as a Society for Human Resource Management Certified Professional (SHRM-CP) or Senior Certified Professional (SHRM-SCP), Professional in Human Resources (PHR), or a Senior Professional in Human Resources (SPHR) will substitute for a maximum of one year of the required experience.
Job Duties:
In this role, you will:
- Provide support throughout the hospital on issues that are highly complex and confidential in nature.
- Need in-depth knowledge and expertise of the rules, regulations, procedures, and deadlines related to job postings and hiring activities.
- Need in-depth knowledge of applicable Civil Service Rules, LDH/OBH policies and procedures, and any other federal and state laws governing hiring, discipline, classification, and organizational management.
- Serve as a subject matter expert for the administration of all aspects of discipline for ELMHS.
- Develop, recommend, and implement ELMHS’ discipline policy and procedures.
- Be responsible for reviewing the pertinent information when an Internal Review Committee (IRC) substantiates the findings of an investigation of Abuse or Neglect of a client. Further reviews the facts of the case, obtains witness statements and any other pertinent evidence when necessary.
- Prepare pre-deprivation (pre-discipline or Loudermill) letters and submit to the LDH Legal department for review.
- Research and provide additional information to a representative of the Legal department, as requested.
- Issue pre-deprivation letters to employees.
- Meet with the employee and Appointing Authority, or designee, for the employee’s response to the pre-deprivation letter. Issues final discipline letter.
- Assist the Legal department representative at any Civil Service Commission review of discipline actions.
- Issue letters of Administrative Leave, supervisory counseling letters, letters of improvement, letters of termination of temporary appointment, and letters of separation from probation.
- Assist employees, as needed, with issuing Grievance reports.
- Track the process of Grievance reports submitted to ensure ELMHS remains in compliance.
- Receive and investigate reports of workplace violence and sexual harassment.
- Compile information on reported workplace violence or sexual harassment and prepares report as well as make recommendations to the Legal department.
- Review information with HR Manager, HR Director, department head, and/or Appointing Authority. If allegations prove true, proceed with discipline action letter.
Position-Specific Details:
Appointment Type: Probational or Promotional
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy, contact:
Leigh Moore
ELMHS HR
ELMHS-HR@LA.GOV
225-634-0680
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
Salary : $4,099 - $8,044