What are the responsibilities and job description for the ADMINISTRATIVE PROGRAM MANAGER 2 position at State of Louisiana?
About This Job
Job Number: 08/11925/APM2/07.07.26-LT
District Recruitment For Rapides Parish:
This position functions as an Administrative Program Manager 2 in the Business office in one of DOTD's nine (9) District offices. Incumbent serves as the primary assistant to the Administrative Program Mgr. 3 and the ADA of Business in the Fiscal Management of DOTD programs and projects; must be self-motivated and be able to perform duties independently with broad supervision. The incumbent is the Procurement specialist for the District and is expected to exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations that may arise. The Administrative Program Manager 2 shall serve as direct supervisor over one or multiple Accounting/Administrative positions. This incumbent must possess an extensive knowledge of DOTD Procurement Policies and Procedures in accordance with Louisiana and Federal guideline, and DOTD Business Services/Procedures and Procurement Manuals, to report and document all activities accomplished.
An Ideal Candidate Should Possess The Following Competencies:
While in the official capacity, DOTD employees must comply with applicable Louisiana Civil Services laws, rules, and regulations as well as DOTD policies, procedures, manuals and directives.
Please visit our DOTD Career Center for more information about our agency:
http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx
Minimum Qualifications
Five years of experience in administrative services; OR
Six years of full-time work experience in any field plus two years of experience in administrative services; OR
A bachelor's degree plus two years of experience in administrative services; OR
An advanced degree plus one year of experience in administrative services.
Experience Substitution:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties:
Job Duties and Other Information
Appointment Type: Probational/Promotional
Work Schedule: Monday-Thursday from 6:30AM to 5:00PM.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
Please list all work experience on the application. Failure to include all work experience may affect your eligibility for this position.
Contact Information:
For more information regarding this vacancy, please contact:
Sandra Rollins
Admin. Program Manager 3
318-561-5188
“The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.”
Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):
Are you a probational LA-DOTD employee?
Are you a permanent LA DOTD employee?
Are you a current or former employee of the State of Louisiana?
If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA".
05
To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members?
06
Do you possess either a High School Diploma or GED?
Do you have a valid Louisiana drivers license ?
Resumes will not be accepted in lieu of a completed application. Did you include all relevant education and experience on your official submission?
AC: Adapting to Change - How well do you stay flexible and adjust your behavior or work when things change?
AC: Adapting to Change - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
11
DR: Driving Results - How well do you set goals, stay focused, and follow through—especially when faced with challenges or competing demands?
DR: Driving Results - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
13
MAJ: Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?
MAJ: Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
15
TCr: Thinking Critically - How do you analyze information and draw meaningful conclusions from it?
TCr: Thinking Critically - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Job Number: 08/11925/APM2/07.07.26-LT
District Recruitment For Rapides Parish:
This position functions as an Administrative Program Manager 2 in the Business office in one of DOTD's nine (9) District offices. Incumbent serves as the primary assistant to the Administrative Program Mgr. 3 and the ADA of Business in the Fiscal Management of DOTD programs and projects; must be self-motivated and be able to perform duties independently with broad supervision. The incumbent is the Procurement specialist for the District and is expected to exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations that may arise. The Administrative Program Manager 2 shall serve as direct supervisor over one or multiple Accounting/Administrative positions. This incumbent must possess an extensive knowledge of DOTD Procurement Policies and Procedures in accordance with Louisiana and Federal guideline, and DOTD Business Services/Procedures and Procurement Manuals, to report and document all activities accomplished.
An Ideal Candidate Should Possess The Following Competencies:
- Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
- Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
- Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
- Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
While in the official capacity, DOTD employees must comply with applicable Louisiana Civil Services laws, rules, and regulations as well as DOTD policies, procedures, manuals and directives.
Please visit our DOTD Career Center for more information about our agency:
http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx
Minimum Qualifications
Five years of experience in administrative services; OR
Six years of full-time work experience in any field plus two years of experience in administrative services; OR
A bachelor's degree plus two years of experience in administrative services; OR
An advanced degree plus one year of experience in administrative services.
Experience Substitution:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties:
Job Duties and Other Information
- Chief procurement specialist for the District, orchestrating procurement actions while ensuring compliance with all District, Agency, and State Procurement Policies and Procedures in the procurement of goods and services.
- Responsible for ensuring accurate processing of all procurement activities, including Contract and Non-Contract purchases, supporting District operations.
- Confers with District executive staff and external contractors/vendors to develop quality specifications meeting all fiscal requirements. Coordinates with Headquarters Procurement officials as needed.
- Develops and implements a systematic approach to creating, modifying, and monitoring Purchase Orders and supporting procurement documentation.
- Directs the daily operation of the District Stockroom, which consists of 267 consumable inventory items valued in excess of $1 million.
- Responsible for establishing job duties for direct reports and has Signatory Authority for all employees under his/her jurisdiction, including but not limited to leave approval, performance evaluations, and corrective actions.
- Responsible for conducting at least one annual physical inventory as mandated by the Business Services and Procedures Manual.
- May be required to perform other duties as necessary, including, but not limited to, emergency/disaster support activities.
Appointment Type: Probational/Promotional
Work Schedule: Monday-Thursday from 6:30AM to 5:00PM.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
Please list all work experience on the application. Failure to include all work experience may affect your eligibility for this position.
- Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For more information regarding this vacancy, please contact:
Sandra Rollins
Admin. Program Manager 3
318-561-5188
“The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.”
Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran's Day,
- Thanksgiving Day and Christmas Day.
- Additional holidays may be proclaimed by the Governor
Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
- Teacher's Retirement System of Louisiana (www.trsl.org),
- Louisiana School Employees Retirement System (www.lsers.net), among others
Are you a probational LA-DOTD employee?
- Yes
- No
Are you a permanent LA DOTD employee?
- Yes
- No
Are you a current or former employee of the State of Louisiana?
- Yes
- No
If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA".
05
To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members?
06
Do you possess either a High School Diploma or GED?
- Yes
- No
Do you have a valid Louisiana drivers license ?
- Yes
- No
Resumes will not be accepted in lieu of a completed application. Did you include all relevant education and experience on your official submission?
- Yes
- No
AC: Adapting to Change - How well do you stay flexible and adjust your behavior or work when things change?
- I resist change, struggle to adjust, and my performance suffers.
- I accept change with help and adjust slowly.
- I adjust quickly and stay effective during change.
- I lead through change and help others stay grounded and flexible.
AC: Adapting to Change - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
11
DR: Driving Results - How well do you set goals, stay focused, and follow through—especially when faced with challenges or competing demands?
- I struggle to set direction, miss deadlines, avoid challenges, or resist feedback.
- I set basic goals, make some progress, and accept feedback when supported.
- I set clear goals, stay focused, take ownership of results, and use feedback to improve.
- I set bold goals, lead progress, push through setbacks, and help others learn from challenges.
DR: Driving Results - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
13
MAJ: Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?
- I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias.
- I try to weigh options but struggle when there’s uncertainty, competing priorities, or unclear outcomes.
- I make timely, well-reasoned decisions by using available information, context, and trade-offs.
- I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges.
MAJ: Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
15
TCr: Thinking Critically - How do you analyze information and draw meaningful conclusions from it?
- I miss key details or oversimplify information, and my conclusions may not be based on evidence.
- I try to analyze information, but I may overlook the relevance or credibility of my sources.
- I analyze key information, consider the evidence, and form logical conclusions based on credible sources.
- I uncover deeper insights by connecting different sources, questioning assumptions, and identifying patterns.
TCr: Thinking Critically - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
- Required Question