What are the responsibilities and job description for the Administrative Coordinator 3/4 position at State of Louisiana?
About This Job
At Louisiana State Analytical and Fusion Exchange, our mission is to promote collaboration in an all-crimes/all-hazards environment, supporting federal, state, local, and private sectors by working together to provide timely information for use in promoting public safety and national security against terrorist and other criminal threats. LA-SAFE will support the state during major disasters and emergencies by gathering, analyzing, and disseminating information to assist relevant agencies. LA-SAFE will actively work to collect and analyze information, providing responsible parties with pertinent background for decision-making processes, which permit resource maximization in the protection of citizens of the state of Louisiana. LA-SAFE evaluates all information provided, ensuring that the information that is retained and utilized is directly related to legitimate law enforcement purposes and has been legally obtained. It shall not interfere with the exercise of constitutionally guaranteed rights and privileges of individuals.
The Louisiana State Police-Investigative Support Section is seeking a highly organized and detail-oriented Administrative Coordinator to support daily operations, personnel processes, and administrative functions of its Analytical Support Unit (ASU). The Analytical Support Unit consists of the Louisiana State Analytical and Fusion Exchange (LA-SAFE), School Safety, and the LPR/Video Management System. This position plays a key role in maintaining workflow efficiency, supporting leadership, and ensuring accurate documentation across ASU’s operational areas.
The incumbent is responsible for handling different matters according to general instruction, priorities, duties, policies, and program goals of the Investigative Support Section. The incumbent of this position is exposed to and handles very sensitive confidential information and sensitive materials. The ability to use independent judgment with limited direct supervision is an integral part of the incumbent's function.
Selected Core Competencies:
An ideal candidate should possess the following competencies:
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
Selected Preferred Competencies:
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience in administrative services.
Experience Substitution:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties:
Job Duties and Other Information
The Administrative Coordinator support daily operations, personnel processes, and administration of the Analytical Support Unit (ASU) which consists of the Louisiana State Analytical and Fusion Exchange (LA-SAFE), School Safety, and the LPR/Video Management System. The coordinator reports to the LA-SAFE Director and may also serve as administrative support for the LA-SAFE Manager and its two Deputy Directors.
The Coordinator Manages The Following Key Responsibilities:
Appointment Type: Probational, Promotional, or Job Appointment
Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday—Friday
Career Progression: This position may be filled as an Administrative Coordinator 3 or 4, depending on experience.
Location: This vacancy is located in the Office of State Police, located in East Baton Rouge Parish.
Compensation: The salary offered will be determined based on qualifications and experience.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Department of Public Safety
ATTN: Human Resources/Elyssa Schexsnayder
P.O. BOX 66614
Baton Rouge, LA. 70896
Email:DPSEmployeeAdministration@la.gov
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):
To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, stepchild, sibling, spouse, parent, stepparent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services?
If you answered "Yes" to the above question, please list the name of your relative and relationship. If you answered 'No' to the above question, enter N/A.
03
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
CE: Explain your rating by providing specific and relevant examples in the box below.
05
TCr: Thinking Critically - How do you analyze information and draw meaningful conclusions from it?
TCr: Thinking Critically - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
07
MAJ: Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?
MAJ: Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
09
Did you list ALL of your job experience and education on your application? If not, please add before submitting.
At Louisiana State Analytical and Fusion Exchange, our mission is to promote collaboration in an all-crimes/all-hazards environment, supporting federal, state, local, and private sectors by working together to provide timely information for use in promoting public safety and national security against terrorist and other criminal threats. LA-SAFE will support the state during major disasters and emergencies by gathering, analyzing, and disseminating information to assist relevant agencies. LA-SAFE will actively work to collect and analyze information, providing responsible parties with pertinent background for decision-making processes, which permit resource maximization in the protection of citizens of the state of Louisiana. LA-SAFE evaluates all information provided, ensuring that the information that is retained and utilized is directly related to legitimate law enforcement purposes and has been legally obtained. It shall not interfere with the exercise of constitutionally guaranteed rights and privileges of individuals.
The Louisiana State Police-Investigative Support Section is seeking a highly organized and detail-oriented Administrative Coordinator to support daily operations, personnel processes, and administrative functions of its Analytical Support Unit (ASU). The Analytical Support Unit consists of the Louisiana State Analytical and Fusion Exchange (LA-SAFE), School Safety, and the LPR/Video Management System. This position plays a key role in maintaining workflow efficiency, supporting leadership, and ensuring accurate documentation across ASU’s operational areas.
The incumbent is responsible for handling different matters according to general instruction, priorities, duties, policies, and program goals of the Investigative Support Section. The incumbent of this position is exposed to and handles very sensitive confidential information and sensitive materials. The ability to use independent judgment with limited direct supervision is an integral part of the incumbent's function.
Selected Core Competencies:
An ideal candidate should possess the following competencies:
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
Selected Preferred Competencies:
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience in administrative services.
Experience Substitution:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties:
Job Duties and Other Information
The Administrative Coordinator support daily operations, personnel processes, and administration of the Analytical Support Unit (ASU) which consists of the Louisiana State Analytical and Fusion Exchange (LA-SAFE), School Safety, and the LPR/Video Management System. The coordinator reports to the LA-SAFE Director and may also serve as administrative support for the LA-SAFE Manager and its two Deputy Directors.
The Coordinator Manages The Following Key Responsibilities:
- Meeting & Calendar Management: Maintain the unit’s activity calendar; schedule training sessions, coordinate conferences, and staff meetings; prepare agendas and materials; record and distribute meeting minutes.
- Payroll & Personnel Support: Compile and verify payroll data as the primary timekeeper for the Analytical Support Unit; maintain accurate payroll records; prepare quarterly leave and overtime reports; serve as the secondary timekeeper for the Administration and Criminal Intelligence Unit, also within the Investigative Support Unit. Serve as a liaison with Human Resources; assist new hires with onboarding tasks including paperwork, ID cards, and parking credentials.
- Technical & Document Production: Utilize software such as Word, Excel, LOTUS Notes, CATS and State Uniform Payroll System, SAP, and other online systems to prepare documents, reports, access requests, letters, and forms.
- Procurement & Inventory Management: Coordinate with the Administrative Assistant to the Section Commander regarding monitoring and ordering office supplies; assist in procurement of software and specialized equipment necessary to support the operations of LA-SAFE, School Safety, and the LPR/Video Management System, Assist in the management of unit inventory. Assist the ISS Administrative Assistant and Command Staff in reconciling recurring invoices and resolving discrepancies.
- Hiring Process Support to LA-SAFE: Coordinate applicant scheduling; prepare interview packets; assist with the written practical portion of the interview process.
Appointment Type: Probational, Promotional, or Job Appointment
Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday—Friday
Career Progression: This position may be filled as an Administrative Coordinator 3 or 4, depending on experience.
Location: This vacancy is located in the Office of State Police, located in East Baton Rouge Parish.
Compensation: The salary offered will be determined based on qualifications and experience.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
- Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Department of Public Safety
ATTN: Human Resources/Elyssa Schexsnayder
P.O. BOX 66614
Baton Rouge, LA. 70896
Email:DPSEmployeeAdministration@la.gov
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran's Day,
- Thanksgiving Day and Christmas Day.
- Additional holidays may be proclaimed by the Governor
Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
- Teacher's Retirement System of Louisiana (www.trsl.org),
- Louisiana School Employees Retirement System (www.lsers.net), among others
To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, stepchild, sibling, spouse, parent, stepparent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services?
- Yes
- No
If you answered "Yes" to the above question, please list the name of your relative and relationship. If you answered 'No' to the above question, enter N/A.
03
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
- I have no experience and/or am uncomfortable communicating effectively
- I have limited experience or require assistance to communicate effectively
- I can communicate effectively
- I can communicate effectively and help others improve their communication
CE: Explain your rating by providing specific and relevant examples in the box below.
05
TCr: Thinking Critically - How do you analyze information and draw meaningful conclusions from it?
- I miss key details or oversimplify information, and my conclusions may not be based on evidence.
- I try to analyze information, but I may overlook the relevance or credibility of my sources.
- I analyze key information, consider the evidence, and form logical conclusions based on credible sources.
- I uncover deeper insights by connecting different sources, questioning assumptions, and identifying patterns.
TCr: Thinking Critically - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
07
MAJ: Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?
- I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias.
- I try to weigh options but struggle when there’s uncertainty, competing priorities, or unclear outcomes.
- I make timely, well-reasoned decisions by using available information, context, and trade-offs.
- I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges.
MAJ: Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
09
Did you list ALL of your job experience and education on your application? If not, please add before submitting.
- Yes
- No
- Required Question