Records Clerk

About the Position

Who can apply: Open to all who meet the minimum requirements.

Classified/Unclassified Service: Unclassified

FLSA Status: Non-Exempt

Full-Time/Part-Time: Full-Time

Work Schedule: Monday – Friday, 8:00 am – 4:30 pm

Eligible to Receive Benefits: Yes

Veteran and/or Disability Preference Eligible: Yes. See below for description.

Office Location: Onsite, Topeka

Application Due: Open until filled

Wage: $18.00 / hour

Employment Benefits

• First day of employment coverage under the State's comprehensive medical and prescription drug coverage and dental plan.
• Additional voluntary options including vision, hospital indemnity, accident and critical illness insurance plans and flexible spending accounts.
• Retirement and deferred compensation programs
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Employee discounts with the STAR Program
• We celebrate employee appreciation and host socializing events

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities: Records Clerk (Workers Compensation Division)

This role anchors the vital flow of information that supports attorneys, agencies, employers, and claimants across the Workers Compensation Division. Daily work centers on accurate research, handling, and delivery of sensitive records using systems such as OSCAR, Biltmore, Lorax, Kofax, WICRS, and microfiche resources. Careful attention is given to permissions, documentation, and compliance, ensuring record requests are fulfilled, rejected, or escalated with precision. From managing dockets and third-party requests to maintaining clear communication with internal and external stakeholders, the position plays a pivotal part in keeping cases moving and customers informed.

Equally important is the detailed preparation and scanning of documents that become part of the official record. Dockets are organized, cleaned, digitized, validated, and uploaded, with every page accounted for before physical files are securely destroyed. Staff across the Division rely on timely docket retrievals, accurate notifications, and consistent maintenance of customer message queues. Additional responsibilities include processing undocketed settlements, assisting with IT and operational projects, supporting training efforts, and contributing to broader unit needs. The work suits a professional who values accuracy, structure, and dependable service within a mission-driven environment.

Minimum Requirements:

• High School diploma or equivalent
• 3 years experience in general office, data entry and/or scanning experience

Preferred Qualifications:

• Must solve routine problems using analytical thinking; must possess excellent communication and customer service skills in dealing with external/internal customers; must possess organizational skills

Pre-Employment Requirements:

• Pre-Employment background screening
• State of Kansas Tax Clearance Certificate. The successful applicant (even non-residents) must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website within 10 days of the date the applicant has been offered the employment position. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. This is in accordance with Executive Order If you need assistance with the tax clearance, please contact Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document.

Contact Information:

Email:

Mailing Address: 401 SW Topeka Blvd., Topeka, KS 66603

Job Application Process:

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
• Start your draft job application, upload other required documents, and Submit when it is complete.
• Check your email and My Job Notifications for written communications from the Recruiter.

Helpful Resources at : "How to Apply for a Job – Instructions" and "How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• Résumé
• DD FM 214 (if you are claiming Veteran's Preference)

Helpful Resources at : "How, What, & Where do I Upload Documents"

Preference Eligibility:

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency. These should be sent directly to OPS. These documents should be scanned and emailed to , or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Docking State Office Building

915 SW Harrison St Suite 260

Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

Salary : $18