Important Recruitment Information for this vacancy

Agency Information:

Laid out on a 78-acre campus, Larned State Hospital (LSH) is the largest psychiatric facility in the state serving the western two-thirds of Kansas with nearly 1,000 employees and the capacity to treat more than 450 patients daily, 24-hours a day, seven days a week. LSH is accredited by The Joint Commission (TJC) and certified by the Centers for Medicare and Medicaid Services (CMS).

https://www.kdads.ks.gov/state-hospitals-and-institutions/larned-state-hospital

About the Position

Who can apply: Anyone

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: M-F 8-5

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Search Keywords: Procurement

Compensation: $25.30/hour

TEMPORARY additional pay of $2.50/hr for every hour worked.

$1,000 Sign-On Bonus after 90 days of employment for any new hire.

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

Work involves planning and implementing procedures in the acquisition of goods and services. Duties include reviewing requests and authorizing the purchase of a range of goods and services from items of common use to technical or scientific supplies and equipment, and preparation of bid invitations and awarding of contracts. This position specializes in purchasing and contract administration work which will include the development of contracts; and supervising/overseeing the purchasing and contract work in an agency that has purchasing authority.

Job Responsibilities may include but are not limited to the following:

Manages/Coordinates Department Operation

• Effectively manages and coordinates the full operation of the department
• Develops, interprets and applies standards, policies and procedures to Purchasing, Warehouse, Inventory Control, Shipping/Receiving and Vending Machine Operations in accordance with State of Kansas regulations and statutes
• Provide supervision to assigned staff
• Assess budgetary needs of the department and operations within available resources
• Review and evaluate operations and make appropriate modifications as required
• Encourage and implement Process Improvement as opportunities arise
• Other duties as assigned

Coordinate/Approve Acquisition of Supplies

• Coordinate acquisition of supplies and capital equipment
• Approve, check for accuracy and insert dispatch information for PO's in SMART
• Coordinate and provide information for solicitation of quotes, purchase/receipt of goods, warehousing/labeling, inventory control and issuance/distribution
• Coordinate routine inventories, providing documentation and accountability of all capital outlay equipment
• Oversee and aid in the review of invoices for goods and services to insure accuracy and applicability
• Create change orders as necessary in SMART; add money to and move money on POs.
• Ensure purchases over delegated authority are referred to Procurement and Contracts in Topeka for approval prior to ordering the goods or services
• Work in coordination with Procurement and Contracts to develop specifications, serve on negotiating committees, etc. for bids over delegated authority
• Develop working relationship with major suppliers to ensure best pricing and products are available when needed

Contracts/Agreements

• Work in coordination with LSH Administration, KDADS, and Procurement and Contracts to develop specifications, serve on negotiating committees, etc., for purchases and/or contracts over delegated authority
• Coordinate negotiation, preparation and renewal of contracts for medical, clinical and operational services
• Enter contracts into SMART
• Coordinate, implement, review, and renew maintenance and service agreements for medical devices and all other hospital equipment
• Troubleshoot on campus vendor issues
• Approve final copy of internal agreements (on paper and in SMART), once LSH and supplier signatures are obtained on LSH Contract Concurrences, forward to KDADS legal for remaining signatures
• Ensure annual reviews are sent out in a timely manner

SMART and Inventory

• SMART Help Desk Liaison for all procurement and security issues.
• Provide SMART initial and follow-up training for all requisitioners
• Provide supervisor approved security roles for Plexus
• Troubleshoot SMART requisition/PO/Contract issues

Qualifications

Minimum Qualifications:

• Two years of experience in procuring commodities and services which includes preparing order specifications, estimates, bids, contracts and awarding contracts. Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications:

• Must posess any combinations of the following to equal three years: experience in procuring commodities/services which includes preparing order specifications, estimates, bids and contracts and/or education in business of public adminstration, marketing, purchasing and/or management. College degree with major in business related field preferred.

Post-Offer, Pre-employment Requirements:

• Ability to pass a KBI background and pre-employment drug test.

Recruiter Contact Information

Name: Mitchell Smith

Email: mitchell.smith@ks.gov

Phone: 620.285.4383

Mailing Address: 1301 KS Hwy 264, Larned, KS 67550

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

Transcripts

DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions