Important Recruitment Information for this vacancy

Agency Information: Ellsworth Correctional Facility, 1607 State Street, Ellsworth KS 67439

About the Position

• Who can apply: Those who meet the minimum qualifications (External Posting)
• Classified/Unclassified Service: Classified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Mondays through Fridays, 7:30 AM – 4 PM
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes

Compensation: Pay Grade 20, Step 6; $15.18/hour

• Offered salary will be determined by experience, qualifications, and skill set that the candidate brings to the position. Please contact Recruitment Coordinator for further details.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Responsible for the processing of resident files and prepares required paperwork upon a resident's admittance to the facility in accordance with Internal Management Policies and Procedures (IMPPs) and General Orders. Maintains up-to-date and accurate case files of all residents housed at this facility. Checks Athena data. Routes necessary copies of the completed forms, reports and documents to the appropriate department. Keeps a written record of all residents being admitted to and released from the facility daily by type of admission and release.

Job Responsibilities may include, but are not limited to the following: Assists in the processing of residents being released/transferred/or appointments from the facility in accordance with IMPPs and General Orders. Processes dress out cards for residents transferring and releasing and processes P290 release form for releases. Coordinates and oversees release procedures. Reports are run weekly to ensure that all residents' release dates are being checked by the incumbent. Prepares a release packet containing parole certificate, Expungement form, reporting instructions, violent offender registration forms and materials for the parole office. Responsible for requesting NCIC, ALERTS, ALLS and Administrative Messages for 6 month and 16 month checks. Responsible for reading, interpreting and being knowledgeable of the Kansas Statutes pertaining to crimes involving the Violent Offender Registration. Types and submits all forms to the Kansas Bureau of Investigation when appropriate.

Checks Athena data on resident tattoos and central monitoring issues. Routes necessary copies of the completed forms, reports and documents to the appropriate department. Processes minimum clearance sheets and distributes them to the required departments. Processes paperwork for Off Site Speaking Engagements. Responsible for ordering needed files from the Central Records Repository in Topeka and requests files from other facilities not received on transferred inmates. Maintains documentation for these requests. Organizes and prepares records to be sent to the Central Records Repository for storage. Maintains a log of inactive records that have been forwarded to the repository or other requesting facilities.

A full Position Description and required Essential/Event Driven Physical Functions for this classification can be obtained by contacting the recruiter listed below.

Qualifications

Education: High school diploma or GED

Licensing & Certification: Have valid driver's license

Minimum Qualifications: Six months of experience in general office, clerical, or administrative support work. Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications: A year in general office, clerical, or administrative support work. Knowledge of English, spelling, grammar, and arithmetic. Knowledge of standard formats for letters, memos and reports. Knowledge of record keeping, and reporting methods. Ability to apply and explain rules, regulations, policies and procedures. Ability to understand and follow verbal and written instructions. Ability to use basic word processing, spreadsheet and database applications. Ability to establish and maintain effective working relationships. Ability to enter information in a variety of formats (such as narrative, manuscript, business and statistical etc.) Ability to proofread and edit for grammar, spelling, syntax and styles; compute, verify and compare figures, detect discrepancies in information and records. Ability to use basic math to add, subtract, multiply and divide. Ability to communicate effectively both verbally and in writing. Ability to extract data and formulate reasonable conclusions from a variety of sources.

Post-Offer, Pre-employment Requirements: Must pass background check and have negative results from drug test

Recruiter Contact Information

Name: Christine Orr

Email: christine.orr@ks.gov

Phone: 785-472-6295

Mailing Address:

Ellsworth Correctional Facility

P.O. Box 107, 1607 State Street

Ellsworth, KS 67439-0107

Selection Process: Applicants selected for an interview will be evaluated by an interview panel using performance/behavior-based interview questions. The interview panel will make recommendations to the Warden for final approval. A second interview may be conducted. Applicants will be subject to background check and criminal history investigation; must pass a drug screen and a TB test unless promoting, transferring, or demoting from another safety sensitive position within the same agency; and possess a valid Driver’s License.

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

E-Verify: This employer participates in E-Verify and will provide the Federal Government with your Form I-9 information to confirm that you are authorized to work in the United States. Employers can only use E-Verify once you have accepted a job offer and complete the form.

Job Application Process

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
• Start your draft job application, upload other required documents, and Submit when it is complete.
• Manage your draft and submitted applications on the Careers> My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page, verify these documents are present and valid. Upload or delete and replace if needed:

• Educational Transcripts
• DD214 (if you are claiming Veteran’s Preference)
• Kansas Tax Clearance

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”