Important Recruitment Information for this vacancy

Agency Information: Ellsworth Correctional Facility, 1607 State Street, Ellsworth KS 67439

About the Position

• Who can apply: Those who meet minimum qualifications (External Posting)
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full Time
• Regular/Temporary: Regular
• Work Schedule: Mondays through Fridays, 7:30AM - 4PM
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes

Compensation: $33,092.80/annually; $15.91/hour

• Offered salary will be determined by experience, qualifications, and skill set that the candidate brings to the position. Though this position is unclassified, the posted starting salary is equivalent to classified Pay Grade 21, step 6. Please contact Recruitment Contact for further details.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Job Responsibilities may include but are not limited to the following: Audits all Purchase Orders and obligations for correct funding, account codes, and dollar amounts on all State funded accounts. Creates vouchers through the Statewide Management, Accounting, and Reporting Tool (SMART) system. Corrects any match errors or exceptions on vouchers. Verifies payments each day and keeps track of check numbers, Automated Clearing House (ACH) information, and date paid for each document. Runs report in SMART to provide information as needed. Bills other State agencies for any work performed or any other due reimbursements. Responsible for monthly deposits to the State Treasurer's Office for restitution and other reimbursements received.

Monitors, reconciles, and verifies purchases made by our business procurement cardholders on the SMART system. Responsible for paying these charges weekly and/or in a timely manner through the SMART system. Makes independent decisions based on semi-complex matters concerning his/her duties and responsibilities. Consults and makes recommendations on major accounting problems or matters to the Accountant III and/or to the Public Service Administrator III (Business Administrator). Corresponds with other State agencies and/or vendors relative to accounting matters. Performs other duties and responsibilities as required by Accountant III and Public Service Administrator III.

Responsible for processing all purchases and disbursements for the Inmate Benefit Fund. Keeps expenditures, receipts, and control journal for the Inmate Benefit Fund using computerized accounting software. Maintains General Receipts Fund. Maintains Petty Cash Fund. Responsible for all Canteen, Employee Use Fund (Wellness), Benefit Fund, and General Receipts Fund deposits. Reconciles bank statements monthly for the $15,000 Imprest Fund and prepares all vouchers to replenish this fund from the institution's operating budget. Responsible for auditing Check Cashing Change Fund used in cashing all offender dress-outs.

A full Position Description and required Essential/Event Driven Physical Functions for this classification can be obtained by contacting the recruiter listed below.

Qualifications

Education: High school diploma or GED

Licensing & Certification: Valid driver’s license

Minimum Qualifications: One year of experience in accounting/auditing support work. Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications: Knowledge of English, spelling, grammar, and arithmetic. Knowledge of standard formats for letters, memorandums, and reports. Knowledge of record keeping, and reporting methods. Ability to apply and explain rules, regulations, policies and procedures. Ability to understand and follow verbal and written instructions. Ability to use basic word processing, spreadsheet, and database applications. Ability to establish and maintain effective working relationships. Ability to enter information in a variety of formats (such as narrative, manuscript, business, statistical, etc.) Ability to proofread and edit for grammar, spelling, syntax, and styles; compute, verify and compare figures; and detect discrepancies in information and records. Ability to use basic math to add, subtract, multiply, and divide. Ability to communicate effectively both verbally and in writing. Ability to extract data and formulate reasonable conclusions from a variety of sources.

Post-Offer, Pre-employment Requirements: Must pass background check and drug test.

Recruiter Contact Information

Name: Christine Orr

Email: christine.orr@ks.gov

Phone: 785-472-6295

Mailing Address:

Ellsworth Correctional Facility

P.O. Box 107

Ellsworth, KS 67439-0107

Selection Process: Applicants selected for an interview will be evaluated by an interview panel using performance/behavior-based interview questions. The interview panel will make recommendations to the Warden for final approval. A second interview may be conducted. Applicants will be subject to background check and criminal history investigation; must pass a drug screen and a TB test unless promoting, transferring, or demoting from another safety sensitive position within the same agency; and possess a valid Driver’s License.

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

E-Verify: This employer participates in E-Verify and will provide the Federal Government with your Form I-9 information to confirm that you are authorized to work in the United States. Employers can only use E-Verify once you have accepted a job offer and complete the form.

Job Application Process

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
• Start your draft job application, upload other required documents, and Submit when it is complete.
• Manage your draft and submitted applications on the Careers> My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

On your Careers - My Job Applications page, verify these documents are present and valid. Upload or delete and replace if needed:

• Educational Transcripts
• DD214 (if you are claiming Veteran’s Preference)
• Kansas Tax Clearance Certificate

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”