What are the responsibilities and job description for the IDOC - Administrative Assistant 1 - NICI position at State of Idaho?
State of Idaho Opportunity
Applications will be accepted through 11:59 PM MST on the posting end date.
Current state employees will need to login to Luma and select the Career Opportunities tab to apply for or transfer to this position.
Summary:
The mission of the Idaho Department of Correction (IDOC) is to create a model correctional system founded on the belief that people can change. We fulfill this mission by fostering a professional culture that empowers staff, promotes personal responsibility, creates opportunities for success, and strengthens communities. IDOC is currently recruiting for an Administrative Assistant 1 to fill a vacancy at the North Idaho Correctional Institute (NICI) in Cottonwood, Idaho. NICI is a program-specific prison which houses male residents sentenced under a retained jurisdiction sentence. IDOC is looking for a proactive, detail‑oriented Administrative Assistant 1 to keep our facility running smoothly. In this role, you’ll handle a mix of administrative tasks — from drafting professional correspondence and preparing reports to coordinating meetings and supporting department operations. You’ll serve as a key point of contact for staff and visitors, manage documents and records, assist with budget monitoring, and help ensure our team has what they need to succeed.
Responsibilities:
- This position performs a wide variety of secretarial functions.
- Employees in this classification are typically delegated the authority to coordinate non-routine secretarial and clerical activities.
- Compose letters, correspondence, and memos requiring independent judgment as to content.
- Compile and analyze information from a variety of sources to prepare reports.
- Utilize word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats.
- Schedule and coordinate arrangements for meetings and conferences.
- Act as a liaison between their organizational unit and external customers.
- Respond to inquiries and explain department services, policies, procedures, and rationale for decisions to customers.
- Monitor budgets and prepare financial transactions.
Minimum Qualifications: Your resume needs to clearly articulate how your skills, education and experience meet the qualifications below –
- Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception. Typically gained by at least 1 year of full-time work experience performing a variety of office support functions including word processing, filing, composing a variety of business documents and reception OR at least 6 college level credits that included word processing, filing and composing documents OR at least 3 college level credits that included word processing, filing and composing documents AND at least 6 months of full-time work experience that included responsibilities related to office support functions.
- Good knowledge of customer service and public relations. Typically gained by at least 6 months of work experience with responsibility for answering business phones, greeting visitors, AND screening callers for further access to staff.
- Good knowledge of gathering and compiling data. Typically gained by at least one year of work experience gathering information from a variety of sources to collect and compile requested information and required that I have a good knowledge of services, operations, or programs.
- Good knowledge of balancing and coordinating a workload for multiple projects. Typically gained by at least one year of office work experience which required that you balance, coordinate, and set priorities for multiple supervisors.
- Good knowledge of personal computer and software functions. Typically gained by at least 1 year of office experience using word processing software to format a variety of business documents; OR, I have recent Word processing training coupled with at least 6 months' experience performing word processing in a business office setting.
- Good knowledge of using effective English, spelling, punctuation, and grammar to compose and edit business documents. Typically gained by having at least 1 year of office experience which required composing and editing a variety of business documents on a regular basis; OR, I have successfully completed at least 1 college-level English composition or business English class AND have 6 months of experience composing business documents.
- Willing to work in a correctional institution.
PREA:
You must complete the following questionnaire to be considered for this position: https://forms.office.com/g/DeZADYXPBg
Benefits:
The State of Idaho offers a robust total compensation and benefits package, including but not limited to:
- One of the top 5 retirement systems in the Nation ( PERSI ) that offers a defined lifetime benefit at retirement
- 2 voluntary supplemental retirement plans including both pre-tax and Roth options
- Medical, vision, and dental insurance benefits that become effective first of the month following your hire date. All contributions can be pre-tax
- 11 paid holidays
- Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
- Paid parental leave
- Life insurance for self, spouse, and children
- Additional perks and discounts available through medical provider
- Public Service Loan Forgiveness (PSLF) Eligibility
- Employee assistance program
Additional information related to benefits and/or State programs can be found here: https://dhr.idaho.gov/StateEmployees/Benefits.html
EEO/ADA/Veteran:
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov
Preference may be given to veterans who qualify under state and federal laws and regulations.
Benefits:
Health Insurance, Vacation & Paid Time Off, Pension PlanSalary : $17 - $19