What are the responsibilities and job description for the ADMINISTRATIVE SECRETARY OPS - 60934108 1 position at State of Florida?
Requisition No: 872898
Agency: Children and Families
Working Title: ADMINISTRATIVE SECRETARY OPS - 60934108 1
Pay Plan: Temp
Position Number: 60934108
Salary: $16.71
Posting Closing Date: 04/09/2026
Total Compensation Estimator Tool
Duties
This position is responsible for performing a variety of complex or technical duties assisting in the daily operation of the Children’s Legal Services Office (CLS) to include but not limited to:
Assists with order and maintaining supplies Tracks and/or distributes incoming and outgoing mail or e-mail correspondence. Duties may also include the proper routing of telephone calls and the distribution of telephone messages. Receives and routes telephone calls, the answers to which may involve the interpretation of policies and procedures. Maintains office copier equipment and requests service calls as needed. Processes summons and subpoenas through local Sheriff's office. Set up and maintain digital case files. Accurately, neatly, and timely file all correspondence in appropriate files. Organize and maintain filing system for CLS. Close out and purge files to archive storage and/or destruction at least semi-annually. Maintain log of files archived/destroyed. Updates two case data programs as required. Assists with Trial Preparation as requested by attorneys. Copies and distributes all legal documents filed with the court in dependency proceedings following Florida Statute timelines including, but not limited to petitions, pleadings, motions, discovery requests, case plans, affidavits, pre-disposition reports, judicial reviews, social study reports, and notices to interested parties. Uses E-filing system where appropriate .Assists with travel arrangements for Attorneys within Circuit and prepares travel vouchers following departmental operating procedure timelines.
Performs other related work in association with or as directed by the Regional Director, Managing Attorney, Attorney Supervisor, and/or CLS Leadership. Knowledge, skills, abilities, including utilization of equipment, required for the position: Attention to detail and timeframes are a must. Standard business formats and styles for letters and business forms; Office procedures and practices; Principles and techniques of effective communications; Methods of data collection; Typing; Take and transcribe dictation using notes or a dictating machine; Organize files and other records; Compile and analyze data for administrative decisions; Organize and maintain records management systems; Perform basic arithmetical calculations; Use correct spelling, punctuation and grammar; Type letters, memoranda and other standard business forms in correct format; Operate general office equipment, personal computer and Microsoft Office Software; Manage telephone calls in a courteous and effective manner; Plan, organize and coordinate work assignments; Communicate effectively; Establish and maintain effective working relationships with others.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Agency: Children and Families
Working Title: ADMINISTRATIVE SECRETARY OPS - 60934108 1
Pay Plan: Temp
Position Number: 60934108
Salary: $16.71
Posting Closing Date: 04/09/2026
Total Compensation Estimator Tool
Duties
This position is responsible for performing a variety of complex or technical duties assisting in the daily operation of the Children’s Legal Services Office (CLS) to include but not limited to:
Assists with order and maintaining supplies Tracks and/or distributes incoming and outgoing mail or e-mail correspondence. Duties may also include the proper routing of telephone calls and the distribution of telephone messages. Receives and routes telephone calls, the answers to which may involve the interpretation of policies and procedures. Maintains office copier equipment and requests service calls as needed. Processes summons and subpoenas through local Sheriff's office. Set up and maintain digital case files. Accurately, neatly, and timely file all correspondence in appropriate files. Organize and maintain filing system for CLS. Close out and purge files to archive storage and/or destruction at least semi-annually. Maintain log of files archived/destroyed. Updates two case data programs as required. Assists with Trial Preparation as requested by attorneys. Copies and distributes all legal documents filed with the court in dependency proceedings following Florida Statute timelines including, but not limited to petitions, pleadings, motions, discovery requests, case plans, affidavits, pre-disposition reports, judicial reviews, social study reports, and notices to interested parties. Uses E-filing system where appropriate .Assists with travel arrangements for Attorneys within Circuit and prepares travel vouchers following departmental operating procedure timelines.
Performs other related work in association with or as directed by the Regional Director, Managing Attorney, Attorney Supervisor, and/or CLS Leadership. Knowledge, skills, abilities, including utilization of equipment, required for the position: Attention to detail and timeframes are a must. Standard business formats and styles for letters and business forms; Office procedures and practices; Principles and techniques of effective communications; Methods of data collection; Typing; Take and transcribe dictation using notes or a dictating machine; Organize files and other records; Compile and analyze data for administrative decisions; Organize and maintain records management systems; Perform basic arithmetical calculations; Use correct spelling, punctuation and grammar; Type letters, memoranda and other standard business forms in correct format; Operate general office equipment, personal computer and Microsoft Office Software; Manage telephone calls in a courteous and effective manner; Plan, organize and coordinate work assignments; Communicate effectively; Establish and maintain effective working relationships with others.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Salary : $17