ADMINISTRATIVE ASSISTANT I

Requisition No: 866392

Agency: Department of Corrections

Working Title: ADMINISTRATIVE ASSISTANT I

Pay Plan: Career Service

Position Number: 70017114

Salary: $36,230.74 Annually

Posting Closing Date: 12/19/2025

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FLORIDA DEPARTMENT OF CORRECTIONS

We Never Walk Alone

WORKING TITLE: ADMINISTRATIVE ASSISTANT I

This open competitive advertisement is for a Career Service position located at Calhoun Correctional Institution in the Warden’s Office.

The mission of the Administrative Assistant I is working in the Duty Warden's Office is to provide essential administrative support to ensure the efficient operation of the office.

This position is not a telework position and is required to report to the FDC office in the area it serves.

Job Duties

• Comprehensive Administrative Support: Provide administrative assistance to the Warden by researching and gathering data, preparing written and statistical reports, and making independent conclusions to support decision-making.
• Drafting and Reviewing Documents: Review, analyze, and prepare drafts of interoffice memorandums, correspondence, and confidential material for the Warden's approval, ensuring accuracy and compliance.
• Public and Staff Interaction: Interact with the public and staff courteously, respond to questions, interpret rules and policies, and refer inquiries to the Warden as needed.
• Event Coordination and Scheduling: Maintain the Warden's calendar, coordinate scheduling for meetings, conferences, and training events, and manage the use of assigned vehicles.
• Data Compilation and Reporting: Compile data from department heads, prepare bi-weekly and monthly reports for the Warden's review, and ensure timely distribution of mail and correspondence. Maintain accurate and secure office files and documents.
  
  

Benefits

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:

• Pension Plan (Traditional Retirement Pension Plan)
• Investment Plan (401(K)-Type Retirement Plan)
• Deferred Retirement Option Program (Drop)
• Deferred Compensation
• Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.
  

Requirements

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• Must possess a high school diploma or its equivalent.
• Must have five (5) years of secretarial or clerical work experience.
  
  

Preferred Qualifications

• Previous experience in a correctional setting.
  
  

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

Additional Information

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

The Florida Department of Corrections does not currently support H-1B Visa Sponsorship.

For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.