What are the responsibilities and job description for the Logistics Branch Warehouse Specialist position at State of Colorado?
Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.
Our Vision - Creating safer and more resilient communities across Colorado.
Our Core Values - Unity, Honor, Service
This position manages, operates and monitors asset management, warehousing and inventory control processes and procedures to ensure mission objectives are met to support Division of Fire Prevention and Control (DFPC). This position functions as an individual contributor managing the day-to-day warehousing requirements by controlling consumable and non-consumable inventory goods issued to Division of Fire Prevention and Control members, including: uniforms & PPE (Personal Protective Equipment, Bunker Gear and SCBA), medical supplies, firefighter supplies and equipment, automotive parts, and supplies obtained through federal excess property programs.
This position is responsible for researching, forecasting, evaluating, requisitioning, procuring, receiving, tracking, distributing, storing, organizing, shipping and delivering, and replenishing all goods by coordinating and collaborating with vendors, program assistants, financial services and customers. This position is responsible for the research & administration of service and goods contracts, bids, PO’s, RFP’s and IFB’s. This position is responsible to research and develop effective and economical ways to assist and improve procedures, policies and budgetary processes. This position researches product information, contacts vendors for quotes and product specifications, evaluates products and prepares bid proposals.
This position troubleshoots issues for repair and replacement, performs basic repairs, cleaning, and refurbishment of supplies, PPE, uniforms and equipment. This position supervises large scale receiving and distribution projects as needed.
100% onsite
Work unit core business hours, Monday-Friday, 8:00 a.m. - 4:30 p.m. (Flexible work schedule available with supervisor approval)
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
The State is dedicated to non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.
At CDPS, our culture is driven by our commitment to creating a safer Colorado and guided by a public service focus. We strive to provide effective solutions and services to our fellow Coloradans. We model a culture of collaboration, innovation, and growth for our employees. We maintain a professional and inclusive workplace.
Careers with a purpose:
If you are passionate about public safety and public service, and are eager to dedicate your career to serving Coloradans, consider joining CDPS. Our team at CDPS consists of exceptional individuals and is an environment where you can challenge yourself and acquire new capabilities to build a rewarding and fulfilling career.
We are committed to providing public safety services to our communities including safety on our roads, preparing for and mitigating environmental disasters such as floods and wildland fires, disaster recovery, combating crime, promoting school safety, and victim services.
Classification and Salary:
MATERIALS HANDLER III
Anticipated Hiring Range: $4,495 - $5,392/month; $53,940 - $64,704/year
Full Salary Range: $4,495 - $6,292/month; $53,940 - $75,504/year
Benefits:
We provide a wide range of benefits to our employees.
Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.
Eligible employees receive Basic Life and AD&D insurance equal to their annual earnings subject to a minimum benefit of $50,000 and a maximum of $250,000. Basic Life and AD&D are provided by the State of Colorado at no cost to employees.
The State of Colorado's Wellness Program, State of Health, is a no-cost, year-long program that supports an employee’s health and wellness goals. This program offers personalized health coaching, skill groups and more. Participants can earn a $20 per month health insurance premium discount.
Through BenefitHub, State of Colorado employees have access to discounts, promotions and special programs from hundreds of retailers, restaurants, travel and entertainment venues throughout Colorado and across the country.
State contribution into a Health Savings Account when enrolled in a High Deductible Health Plan.
Eligible employees have access to medical leave under the Family Medical Leave Act (FMLA) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI).
Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
We offer excellent retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA for details.
We provide generous time off including 11 paid holidays annually and accrued annual and sick leave and four annual wellness days.
The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.
Tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
We offer Credit Union of Colorado membership eligibility.
To learn more about State of Colorado benefits, please visit State of Colorado benefits.
Asset Management and Daily Operations
Independently organizes, coordinates, administers and controls warehouse/inventory processes and procedures for Division of Fire Prevention and Control customers. Oversee and direct the daily operational needs of the Supply Unit and inventory, both durable and consumable goods. This position monitors and surveys Division of Fire Prevention and Control requirements to determine new inventory/warehouse needs, replacement of obsolete inventory and vendor quality issues. Establishes layout of supply area to include space for receiving and distribution, cleaning, minor repairs, storage, fitting and ensures adequate space for expansion. Inspects and receives incoming shipments of supplies and verifies quantities and quality with invoices. Verifies and notes damages or substitutions. Assists customers by coordinating pickups/drop offs and loading and distributing inventoried warehouse products. Coordinates distribution of supplies/equipment for Division of Fire Prevention and Control members. Assists customers by loading and distributing inventoried warehouse products. Forecasts, plans and determines supplies and equipment needed for operational requirements by collaborating with Wildland Fire Logistics Branch Chief and Division of Fire Prevention and Control leadership. Maintains and develops warehouse Standard Operating Procedures (SOP).
Develops reorder points (ROP) and maintains quantities of supplies and equipment at an effective level to prevent out of stock items and shortages. Maintains and issues items from inventory such as uniforms, medical supplies, PPE and firefighter supplies to Division of Fire Prevention and Control members ensuring internal and external ordering processes are followed. Ensure new employees are measured and fitted for uniforms and PPE. Compiles, tracks and maintains inventory and accountability records for all supplies and equipment received and issued to Division of Fire Prevention and Control members using databases, and asset management software. Provides a list of supplies, PPE and uniforms issued to employees for employee off-boarding. Tracks and records list of supplies that expire and develop notification systems to ensure replacement supplies are distributed and valid. Tracks SCBA and AED equipment warranty and service schedules and arrange software updates, maintenance, repair, service, flow testing and hydrostatic cylinder testing.
Develops protocols to ensure the safe handling, storage and security of sensitive supplies such as medical devices, medication and electronics. This position is responsible for the proper disposal of expired and expendable supplies, hazardous materials and medical supplies/drugs. Refurbishes, cleans and provides laundry services for supplies, uniforms and equipment for reissue. Conducts periodic and annual physical inventory of parts, supplies and equipment. Researches and recommend warehouse and inventory adjustments.
Research and Procurement of Goods, Materials and Equipment
Obtains information from vendors used in the generation of DQs, RFP’s, IFB’s, bids, contract, agreements and PO’s for supplies, parts, equipment and uniforms. Applies working knowledge of Colorado Revised Statutes (CRS) and Fiscal or Procurement Rules for the warehouse and inventory of goods utilizing established guidelines and procedures. Works with state price agreements, federal excess property programs and competitive bidding to ensure program compliance and to provide fair and reasonable competition using a variety of procurement methods. Prepares the required documentation for PO’s, bids, IFB’s, RFP’s, contracts, sole source justifications and documented quotes in collaboration with Logistics Chief, program assistants and other CDPS members. Determine and develop criteria and direction to employees for inventory items and local purchase items by collaborating with Logistics Chief and Division of Fire Prevention and Control members. Researches and advises on market trends, product specifications, new products and alternative source selections. Interviews vendors to determine selection, award and/or makes purchase recommendations. This position researches product information, contacts vendors for quotes, compares product specifications and evaluates product performance.
Customer and Vendor Communication
Establishes and maintains positive internal and external interpersonal working relationships with vendors and customers. Maintains open communication with vendors about lead times, pricing and state purchasing guidelines for necessary equipment and supplies. Participates in lead roles for Division of Fire Prevention and Control uniform committee to evaluate garments for style, safety and performance. Assists with developing and maintaining Division of Fire Prevention and Control uniform policy by collaborating with other Division of Fire Prevention and Control members/committees. Develops and maintains a picture catalog of Supply Unit supplies, equipment and uniforms for customers to reference when ordering. Provide guidance and problem solving techniques and solutions to Division of Fire Prevention and Control members for inventoried and local purchase supplies and equipment. Works closely with Division of Fire Prevention and Control leadership, Logistics Chief and other department members on uniform, supply and PPE issued items. Keeps current with industry standards and current technology by researching and conferring with vendors, customers, suppliers and manufactures to evaluate product performance, inventory and quality control issues. Monitors and evaluates contractor performance, contract renewals and addressing vendor/contractor deficiencies. Assists with the coordination and dissemination of information to advise internal customers on proper policies and procedural requirements to ensure that policy requirements are met.
Note, to be considered for this position, you must meet one of the following options for consideration.
Proven Experience, Knowledge, Skills
Three (3) years of demonstrated experience with inventory, shipping, receiving, storing and issuing a wide variety of supplies and equipment.
OR
Education and Experience, Knowledge, Skills:Appropriate education will substitute for the required experience on a year-for-year basis. If substituting education for experience, please attach official or unofficial transcripts at the time of application.
Preferred Qualifications and Competencies
State of Colorado asset management, inventory management or warehouse management experience is strongly preferred.
Experience with fire, military or law enforcement equipment, uniforms, PPE and medical supplies is strongly preferred.
Proficient computer skills using programs such as Microsoft Office programs such as Word and Excel, Google platform and asset management software.
Forklift Certified
Conditions of Employment
Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search, reference checking, driving history and drug screen.
Current valid driver's license at time of hire, and must obtain a Colorado-issued driver's license within 30 days of hire. Ability to operate motor vehicles and to travel throughout the state in a variety of weather conditions.
Must be forklift certified or the ability to be able to gain and maintain a forklift operating certification (at state cost) within 90 days of employment.
Adherence to established material handling and back safety protocols is paramount during all material movement tasks.
Must have comprehensive knowledge of safety protocols for lifting, carrying, and storing heavy or hazardous materials, such as boxes up to 50 lbs., tires, fire hose, and fuel, to prevent injury and damage.
Position requires an applicant/employee who can meet and maintain the criteria of Physical Demand on a daily basis which includes lifting from ground level up to 50 lbs. of force/weight occasionally, and/or up to 20 lbs. of force/weight frequently, and/or up to 10 lbs. of force/weight constantly to move objects throughout a full range of motion. Member must be able to scale mobile warehouse stairs to reach supplies stored in the warehouse and to reach for and control items at eye level or higher weighing 20-40 lbs. while standing.
Appeal Rights
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
About the Work Unit
The Executive Director's Office (EDO) is the backbone of the Colorado Department of Public Safety, providing effective administrative and management services to the Department's operating divisions.
The EDO includes the following:
The Executive Director and Deputy Executive Director – Oversees strategic direction and operations for the department.
Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting, purchasing and contracts, budget, logistics services (fleet, warehousing, material management and fabrication) and property services (property management, leasing, facilities maintenance, construction project management and insurance programs) to support the operations and programs of CDPS divisions.
Human Resources Office - Supports recruitment, hiring, evaluation, benefits management, personnel actions, payroll and all other human resources functions.
Compliance Office – Manages Departmental Policy, Risk Management, Workers Compensation Program, Workplace Investigations, Internal Auditing, Rulemaking, and ensures compliance with state and federal requirements and the State’s LESO 1033/1122 programs.
Colorado Integrated Criminal Justice Information Systems – develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security. CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: the Department of Corrections, Judicial, the Colorado District Attorney’s Council, the Division of Youth Corrections, and the Colorado Bureau of Investigation.
Office of School Safety – assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado.
The Administrative Services Office provides internal administrative support to the Divisions within CDPS and include the following sections:
Chief Administrative Officer’s office
Accounting Services and Commercial Cards led by the Controller
Budget and Policy led by the Budget Director
Purchasing and Contracts by the Purchasing Director
Logistics Services Section led by the Logistics Director
Property Services Section led by the Property Services Director
The Logistics Services Section (LSS) manages the Department's fleet, and public safety materials through customer focused actions empowering members of the Department to safeguard lives. There are three major branches that comprise the section: Materials Management Branch (Warehouse), Fleet Management Branch, and the Wildland Fire Logistics Branch. Members of these three branches, plus the Logistics Services headquarters section, provide daily production and support for the equipment and infrastructure necessary to sustain operations for the divisions assigned to the Colorado Department of Public Safety.
The Wildland Fire Logistics Branch (WFLB) manages and executes logistics operations focused on the requirements of the Division of Fire Prevention and Control. The WFLB manages two federal excess property programs for the State of Colorado wildland firefighting capability, the Supply Unit (truck part inventory, uniforms, firefighter supply cache), Communications Unit, Fleet Unit and Fire Equipment Shop. The Wildland Fire Logistics Branch (WFLB) exists to provide logistical support to all DFPC operations, wildland fire suppression activities, and all-hazards emergency incidents in the State of Colorado.
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
The State is dedicated to non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.
At CDPS, our culture is driven by our commitment to creating a safer Colorado and guided by a public service focus. We strive to provide effective solutions and services to our fellow Coloradans. We model a culture of collaboration, innovation, and growth for our employees. We maintain a professional and inclusive workplace.
Disability Accommodation
If you have a disability and require reasonable accommodation to ensure equitable opportunity applying or interviewing for this position, please direct your inquiries to Human Resources at: cdps_hr@state.co.us.
The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.
Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.
Closing Date: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Supplemental Question: Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.
Transcripts: An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.
Military Veterans: If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.
Application Tips: For an overview of State of Colorado application process and application tips, please view this video.
Resumes, Cover Letters, or other documents submitted will not be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
Notifications: All correspondence regarding your status in the selection/examination process will be sent via email to the email address listed on your application. Include your current working email address on your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
e-Verify: CDPS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
Comparative Analysis Steps may include (dates are tentative and subject to change):
Structured application review by a panel of Subject Matter Expert's
Panel Interview
Salary : $53,940 - $75,504