What are the responsibilities and job description for the Facilities Manager 1 position at State of Alaska?

The recruitment is exempt from the hiring freeze (Administrative Order 358)

**This recruitment is open only to current State of Alaska employees or those having transfer or rehire rights to this job classification**

WHAT YOU WILL BE DOING:

The Department of Public Safety, Division of Administrative Services, Supply Section is seeking a motivated and dedicated Facilities Manager who is responsible for planning, directing, coordinating, and controlling the department’s state owned and leased facilities to include all maintenance, construction, and repair requests, all leasing operations, as well as supervising and leading the leasing and facilities team. This position directs all maintenance and construction projects utilizing operating, capital, and deferred funds and supervises two Building Management Specialists. This position is responsible for yearly reporting requirements and overseeing and facilitating construction procurements within the department's delegation of authority.

OUR ORGANIZATION, MISSION, AND CULTURE:
The Division of Administrative Services provides management assistance to the DPS Commissioner and administrative support to all divisions in the department. Centralized administrative support includes: operating/capital budgeting, financial management, procurement, property control, maintenance/construction and repair requests, leasing, grants, contracts, accounts payable, accounts receivable, interagency agreements, budget coordination, and warehouse operations.

The Supply team operates on core values of customer service, consistency and accuracy, and teamwork, all of which contribute to the success of our section to support the department.

Working with the Supply team, you will provide expertise with managing facility operations for the department and provide guidance to all divisions related to facilities, maintenance, construction, repairs, and leasing requests.

If our mission interests you and this position embodies your strength, please consider joining our team!

THE BENEFITS OF JOINING OUR TEAM:

As a member of one of the most unique law enforcement agencies in the nation, you will be part of a team that embraces the core values of loyalty, integrity, courage, compassion, leadership, and accountability as they serve Alaska. As part of the team, you will be leading the full range of facilities and related administrative tasks with the support of the Procurement Specialist 5 and Facilities positions. This position is critical to assist the department with guidance and recommendations for facilities and leasing projects. You will be working with a phenomenal team of professionals, both civilian and commissioned. The work we do is fast-paced, challenging, and fulfilling as we work towards the common goal to promote public safety and support law enforcement efforts to protect and enforce the laws of the state.

THE WORKING CONDITIONS YOU CAN EXPECT:

This position is located at the Department of Public Safety Headquarters in Anchorage at Dr. Martin Luther King Jr. Ave and Tudor Road. The daily work environment consists of a small team of task-driven individuals in a shared workspace. The incumbent will work closely with team members to support the mission. Some travel will be required to fulfill job duties. Work outside of normal business hours may be needed on occasion. After a successful training period, this position may be eligible for a hybrid telework arrangement.

WHAT WE ARE LOOKING FOR:

Considerable knowledge of the principles, practices, and current developments of facility management, design and construction.
Working knowledge of local, State and federal building and safety codes, regulations, design and construction standards, design plans and specifications.
Working knowledge of the principles and techniques of administrative management including organization, planning, staffing, training, budgeting, and reporting.
Ability to analyze and evaluate complex issues and situations, make sound judgements, propose viable solutions and courses of action, and establish appropriate priorities.
Ability to effectively translate complex, technical issues to lay and program personnel.
Ability to establish and maintain cooperative and effective relationships with a wide variety of government officials, contracting agencies, consultants, contractors, architects and engineers.
Ability to plan, determine work priorities, schedule, supervise and direct the work of professional and nonprofessional technical support staff.

The Department of Public Safety strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. All positions support or carry out the Department's mission. If our mission interests you and this position embodies your strengths, please consider joining our team.

More information about the Department of Public Safety can be found on our website: http://dps.alaska.gov/

Minimum Qualifications

Any combination of education and/or experience that provides the applicant with competencies in

Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.

Building and Construction: Knowledge of materials, methods, and the tools to construct objects, structures, and buildings.

Facilities: Knowledge of the physical, engineering, and experimental equipment and operational characteristics of facilities, and safety and equipment development designed to support activities.

Partnering: Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.

Project Management: Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or progressively responsible experience in facility management, public or business administration, planning, design, architecture, engineering, construction or maintenance, project or cost management, or a closely related field.

Definitions:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Additional Required Information

COVER LETTER

A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

AT TIME OF INTERVIEW:

Three professional references, two of which must be from a current or former supervisor

Copies of your last two performance evaluations

SPECIAL NOTE:

Requires occasional travel around the State of Alaska
Requires occasional work outside of normal business hours

FIREARMS

This position requires the use or possession of a firearm or ammunition. In accordance with the federal Omnibus Consolidated Appropriations Act of 1997 (PL 104-208), if you have been convicted of a misdemeanor crime of domestic violence, you may not hold this position.

A "misdemeanor crime of domestic violence" is an offense that is (1) a misdemeanor under Federal or state law; and (2) has, as an element, the use or attempted use of physical force, or the threatened use of a deadly weapon, committed by a current or former spouse, parent, or guardian of the victim, by a person with whom the victim shares a child in common, by a person who is cohabiting with or has cohabited with the victim as a spouse, parent, or guardian, or by a person similarly situated to a spouse, parent, or guardian of the victim.

If you have ever been convicted of a misdemeanor crime of domestic violence, do NOT apply for this position.

BACKGROUND CHECK

This position requires the incumbent to submit to a fingerprint based criminal history background check. Due to the sensitive nature of this position, and required access to APSIN, an applicant with criminal convictions will not move forward in the selection process.

CONFIDENTIALITY AGREEMENT
The successful candidate will be required to read, understand, and agree to via signature, an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

Applications will be reviewed to determine if minimum qualifications are met. Therefore, all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package. Please include the employer’s name, your job title, dates of employment, and whether the employment was full or part-time. Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

Contact Information

For specific information about the position, feel free to contact the hiring manager at:

Kelly Pahlau

Procurement Specialist 5

Phone: (907) 978-2979

kelly.pahlau@alaska.gov

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

Health insurance, which includes employer contributions toward medical/vision/dental
- The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
  - AVTEC
  - Confidential
  - Correctional Officers
  - Marine Engineers
  - Mt. Edgecumbe Teachers
  - Supervisory
  - Unlicensed Vessel Personnel/Inland Boatman's Union
  - Exempt employees (not covered by collective bargaining)
- The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
  - General Government
  - Labor, Trades and Crafts
  - Public Safety Employees Association
  - Masters, Mates & Pilots
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

Group-based insurance premiums for
- Term life (employee, spouse or qualified same sex partner, and dependents)
- Long-term and short-term disability
- Accidental Death and Dismemberment
- Long-term care (self and eligible family members)
- Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
Matching employer contribution into a defined contribution program (new employees)
Employer contribution into a defined benefit or defined contribution program (current employees)
Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
Option to enroll in the Alaska Deferred Compensation Program
Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave & Other Benefits

Personal leave with an accrual rate increase based on time served
Twelve (12) paid holidays a year

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Facilities Manager 1

What are the responsibilities and job description for the Facilities Manager 1 position at State of Alaska?

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