Accounts Payable and Administrative Assistant

Job Summary

We are seeking a dependable and detail-oriented Accounts Payable and Administrative Assistant to support our accounting department and provide general administrative assistance to the office. This position is responsible for day-to-day accounts payable activities, maintaining accurate vendor and accounting records, assisting with documentation and reporting, and providing administrative support as needed.

Key Responsibilities - Accounts Payable

• Process vendor invoices accurately and timely.
• Match invoices to purchase orders, receiving documentation, and other supporting records.
• Review invoices for proper approval, coding, quantities and pricing.
• Enter invoices and other transactions into the company's ERP / accounting system.
• Maintain accurate vendor records and supporting documentation.
• Review vendor statements and research discrepancies.
• Communicate with vendors regarding invoices, payments, credits, and account questions.
• Assist with obtaining and maintaining vendor W-9 forms and other required documentation.
• Maintain organized electronic and physical accounting records.

Key Responsibilities - Administrative Support

• Perform general data entry and maintain company records.
• Scan, file, organize and retrieve documents.
• Assist with incoming mail and correspondence.
• Prepare spreadsheets, reports and other documents.
• Assist with purchasing and vendor documentation as needed.
• Provide general office and administrative support to accounting and management.
• Assist with special projects and other duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree in Accounting, Business Administration, or a related field preferred.
• 1-3 years of accounts payable, accounting, bookkeeping, or related office experience preferred.
• Experience in a manufacturing or industrial environment a plus.
• Proficiency with Microsoft Excel, Outlook and general Microsoft Office applications.
• Experience with ERP or accounting software preferred.
• Strong attention to detail, accuracy, organization and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential financial and business information appropriately.
• Ability to work independently while also supporting a team.

Pay: $23.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid sick time
• Paid time off

Work Location: In person

Salary : $23 - $27