What are the responsibilities and job description for the Administrative Assistant/Accounts Receivable position at Carbonator Rental Service?
Job Posting: Administrative & Accounts Receivable Assistant
Carbonator Rental Service Inc. is seeking a detail-oriented Administrative & Accounts Receivable Specialist to manage front-office operations and coordinate incoming client payments.
Job Overview
- Position: Administrative & Accounts Receivable Specialist
- Job Type: Monday thru Friday, 30-35 hrs per week, some flexibilty
- Location: Philadelphia, PA
- Salary: $20.00-$23.00/hr
Core Responsibilities
Accounts Receivable Support
- Generate and issue precise client invoices, account statements, and financial reminders.
- Process incoming payments including credit cards, checks, electronic ACH, and wire transfers.
- Reconcile discrepancies by researching billing differences and communicating directly with clients.
- Monitor aging reports daily to track outstanding client balances and overdue payments.
- Call delinquent accounts and arrange payments.
Administrative Support
- Manage office communications by answering multi-line phones and routing emails.
- Organize database records including digital filing of client contracts and completed work orders.
- Communicate with customers regarding service schedules and timing.
Role Requirements
- Experience: 1–3 years in office administration, basic bookkeeping, or a collections role.
- Education: High School Diploma or equivalent
- Software: High proficiency in Microsoft Excel, Google Workspace, and ERP/accounting software like QuickBooks.
- Core Skills: Exceptionally organized, strong data-entry accuracy, and clear communication habits.
Benefits & Perks
- Comprehensive health, dental, and vision insurance.
- Profit Sharing
- PTO, vacation, sick
Pay: $20.00 - $23.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid sick time
- Paid time off
Work Location: In person
Salary : $20 - $23