What are the responsibilities and job description for the Payroll & HR Specialist position at State Bank?
About Us
Join a high‑performing, expanding $1.5B community bank with $3.2B in total assets under our care, where people, purpose, and opportunity come together to drive meaningful impact. At State Bank, we are building a culture grounded in collaboration, innovation, and integrity, while continuing to invest in our people and the communities we serve. We value individuals who take initiative, think strategically, and are committed to both personal and organizational growth. Our approach recognizes contributions and effort, supports professional development, and provides meaningful financial rewards, including the opportunity to earn up to 30% of your annual wage in quarterly incentives. In addition, we offer opportunities to grow your career within a strong, stable, and expanding organization. If you feel you have what it takes to become part of a high‑performing team of professionals and deliver regional growth goals in a competitive landscape and enjoy strong financial recognition for your leadership and work this opportunity just might be for you.
Education
An associate’s degree in human resources, business, or related field normally required; or equivalent work experience.
Experience
A minimum of two (2) to four (4) years of experience in payroll, human resources, or a related field normally required. Experience with HRIS systems and payroll processing required.
Preferred Skills
- Proficient reading, writing, grammar, and mathematics skills
- Proficient interpersonal relations and communicative skills
- Excellent organizational and time management skills
- Proficient computer applications skills, including word processing, spreadsheet, and presentation software
- Knowledge of commonly used concepts, practices, and procedures in the human resources field
- HR certification such as SHRM-CP or PHR preferred
- Experience in banking or financial services environment preferred
- Familiarity with benefits administration and compliance requirements
- Exposure to training coordination or learning management systems (LMS)
Required Skills
- Strong attention to detail and accuracy
- Working knowledge of payroll practices, employment laws, and HR processes
- Proficient in Microsoft Office applications, including Excel and Word
- Experience with payroll systems, including ADP Workforce Now or similar platforms
- Strong organizational and time management skills with the ability to meet deadlines
- Ability to handle confidential information with discretion and professionalism
- Ability to manage multiple priorities in a fast-paced environment
- Strong interpersonal skills and ability to provide employee support
Role and Responsibilities
The Payroll & HR Specialist is responsible for processing payroll and supporting key Human Resources functions including recruiting, training support, and HR administration. This role ensures accurate and timely payroll processing while assisting with hiring efforts, maintaining training resources, and providing day-to-day administrative support to the Human Resources department.
Essential Duties
a. Processes and verifies payroll data to ensure accuracy and compliance with company policies and regulations
b. Reviews and audits HRIS changes impacting payroll including new hires, terminations, pay changes, and benefit deductions
c. Generates payroll reports and assists with reconciliation of payroll and benefit accounts
d. Responds to employee inquiries related to payroll, deductions, and compensation
e. Assists with payroll-related audits and reporting requirements processes reports, records, mailings, and other materials.
a. Partners with managers to identify staffing needs, job requirements, and candidate profiles
b. Posts job openings and manages applicant tracking systems
c. Screens applicants and coordinates interviews with hiring managers
d. Conducts background checks, reference checks, and pre-employment processes
a. Serves as backup support to the Training Specialist
b. Assists with facilitating training sessions and onboarding as needed
c. Helps update and maintain training materials, resources, and programs
d. Tracks and ensures completion of required employee training courses
e. Provides support to employees and managers regarding training requirements
a. Maintains employee files and HR records in compliance with record retention requirements
b. Provides general administrative support including filing and document management
c. Answers department phone calls and responds to HR-related emails and inquiries
d. Assists with data entry and maintenance within the HRIS system
e. Orders and maintains department office supplies
f. Updates and maintains HR content on the company intranet and assists with internal communications such as newsletters
g. Supports day-to-day HR operations and employee requests
PHYSICAL REQUIREMENTS
- Occasionally ascends/descends stairs to move through the different floors of the location
- Must be able to remain in a stationary position more than two-thirds of the time
- The person in this position needs to be able to move about inside the office to accomplish tasks
- Occasionally adjusts or moves objects in all directions
- Frequently communicates with others to exchange information
- Constantly moves wrists, hands, and/or fingers
- Must be able to assess the accuracy, neatness, and thoroughness of the work assigned
- Sedentary work that primarily involves sitting/standing
- Must be able to occasionally lift or move objects up to 50 pounds