Mail/Supply Clerk

Summary 

This position is responsible for handling all incoming and outgoing mail, managing office supply inventory, coordinating equipment maintenance, and performing general administrative support duties. The role requires strong organizational skills, reliability, and the ability to work independently while supporting various office functions. 

Key Duties and Responsibilities 

• Meter, sort, and prepare outgoing mail for delivery. 

• Retrieve mail from the federal building and distribute it to employee mailboxes. 

• File and retrieve legal documents at the Clerk’s Office; manage mail exchanges with the Clerk’s and Marshal’s offices. 

• Coordinate basic troubleshooting of office equipment (e.g., phones, printers, fax machines, copiers); place service calls as needed. 

• Maintain and organize closed case files; track file requests from attorneys and retrieve them from the closed file room or archives. 

• Report building maintenance issues (e.g., lighting, air conditioning) to appropriate personnel. 

• Create supply order lists for the Fort Lauderdale office and restock shelves when supplies are received. 

• Obtain vendor quotes for supply purchases and assist with supply procurement processes. 

• Provide general support to staff, including photocopying and faxing as needed. 

Experience and/or Education 

• High school diploma required. 

• Prior experience in mail handling, office supply management, or administrative support is preferred. 

Knowledge, Skills, and Abilities 

• Familiarity with general office equipment (copiers, fax machines, printers, etc.). 

• Ability to review, analyze, process, organize, and file documents efficiently. 

• Skilled in entering and retrieving information from databases. 

• Proficient with word processing software and email communication systems. 

• Strong attention to detail and time management. 

• Ability to follow procedures and work independently with minimal supervision.