Front Desk Administrative Assistant

Front Desk Administrative Assistant
San Rafael, CA
$25–$26/hour | Possible Temp-to-Hire

We are looking for a personable, organized Front Desk Administrative Assistant to support our client in San Rafael. This role sits at the main lobby front desk and serves as the first point of contact for residents, guests, vendors, and staff. The ideal candidate is friendly, polished, and comfortable multitasking in a fast-paced environment with frequent interruptions. This position plays a key role in creating a welcoming and well-run front desk while providing administrative support to the team.

What you’ll be doing:

• Greet residents, visitors, vendors, and staff in a professional and welcoming manner
• Manage a multi-line phone system and route calls appropriately
• Monitor and respond to two-way radio communications
• Receive and manage packages and deliveries
• Provide administrative support including data entry, filing, document preparation, and correspondence
• Maintain accurate front desk logs and records
• Assist with room reservations, calendars, and guest room scheduling
• Coordinate visitor and vendor access, including collecting required insurance documentation
• Enter and maintain visitor and vendor information in internal database systems
• Support department staff and collaborate with other teams as needed

What we’re looking for:

• 1-2 years experience in front desk, reception, administrative support, or customer service
• Strong interpersonal and communication skills
• Excellent multitasking ability and comfort handling constant interruptions
• Proficiency with Microsoft Word, Excel, Outlook, and basic database systems
• Ability to operate multi-line phones and office equipment
• Strong attention to detail and organizational skills
• High school diploma or equivalent

Work environment:

• Front desk and office setting
• Fast-paced environment requiring flexibility, patience, and professionalism

This is a great opportunity for someone who enjoys being the face of an organization and keeping daily operations running smoothly.