AP/AR Coordinator

POSITION SUMMARY:

This role is responsible for overseeing the daily operations of Accounts Payable, Accounts Receivables, billing, and collections. This position must ensure accurate and timely processing of AP & AR invoices, credits, payments in accordance with company policy, internal controls (JSOX), and external audit requirements. This role is also responsible for the timely coordination of accurate, period-end close of ERP modules (Sales, AP, AR), verifying financial transactions according to GAAP, maintaining compliance with regulatory and professional standards, and supporting the Accounting Manager during audits and special projects, as assigned. Work is primarily achieved by an individual or through collaborative teams. Works independently with discretion and judgment.

ESSENTIAL RESPONSIBILITIES:

AR Process Responsibilities:

· Process daily billing documents

· Process customer rebate credits

· Audit customer purchases orders, sales orders, and delivery documents to customer invoices.

· Release customers from credit holds based on payment status and credit review

· Follow up with customers on overdue accounts and perform collections activity

· Handle customer inquiries and resolve billing discrepancies

AP Process Responsibilities:

· Timely and accurate entry of vendor invoices coding, and payment processing

· Matches all incoming documents (invoices, packing slips etc.) for processing.

· Communicate with vendors regarding payment status and inquiries

· Follow invoice approval process based on chart of authority for service-related invoices via Tipalti – (AP Platform)

· Prepare check runs, wire transfers requests, and ACH transactions.

· Prepare and file annual 1099 forms in compliance with IRS regulations

· Reconcile vendor statements and resolve payment discrepancies

Reporting & Analyses:

· Coordinate the timely and accurate month end close of the various modules in the ERP system, i.e., Sales, AP, AR,

· Ensure proper review and approval of all vendors invoices, expense reports and other payments receipts as well as timely processing.

· Reconciles and analyzes AR,AP and general ledger accounts

· Review and analyze monthly AR and AP aging reports.

· Assist with ensuring compliance with GAAP and JSOX as well as maintain detailed JSOX documentation.

· Maintain vendor files and ensure W-9 forms and tax information are up to date

• Safeguards organization’s value by keeping information confidential.

· Identify opportunities to streamline accounting processes and improve efficiency.

Relationship Management:

• Partners with Operations/IT/Marketing and Sales to maintain an understanding of our company’s processes and look for ways to continually improve and find efficiencies.

· Assisting the Management team, with Research and Analysis

• Foster a positive and collaborative work environment within the finance team.
• Uphold and follow all of Star Micronics America policies.

· Perform other duties as assigned.

SUPERVISORY Responsibilities: N/A

SKILLS NEEDED:

• Proficiency in using accounting software and ERP systems.
• Knowledge of SAP Business One 10.0 is a plus
• Excellent attention to detail leading to a high level of accuracy.
• Strong prioritization and follow through for multiple project timelines.
• High capacity for adaptability and learning
• Demonstrated ability to work independently and as part of a deadline-driven team.
• Ability to multitask and prioritize tasks in a fast-paced environment.

EXPERIENCE:

• Bachelor’s degree in accounting.
• Minimum of 3-5 years hands on experience managing Accounts Receivables and Accounts Payables.

TRAVEL REQUIREMENTS: None

Job Type: Full-time