AP/AR Coordinator

Company Description

Star Micronics, a global leader in the point-of-sale (POS) industry, specializes in solutions for receipt and kiosk printing, label printing, barcode scanning, and cash management. With over 50 years of expertise in precision technology, the company offers high-quality products supported by an integrated worldwide sales and marketing network. Star's advanced manufacturing facilities and automation ensure competitive pricing and innovation. Star products serve various industries including retail, hospitality, banking, and healthcare, providing dependable and efficient solutions to meet diverse business needs.

POSITION SUMMARY:

This role is responsible for overseeing the data entry daily operations of Accounts Payable, Accounts Receivables, billing, and collections. This position must ensure accurate and timely processing of AP & AR invoices, credits, payments in accordance with company policy, internal controls (JSOX), and external audit requirements. This role is also responsible for supporting the timely coordination of accurate, period-end close of ERP modules (Sales, AP, AR), contributing to verifying financial transactions according to GAAP, supporting compliance of regulatory and professional standards, and supporting the Accounting Manager and Controller with special projects, as assigned. Work is primarily achieved by an individual or through collaborative teams. Works independently with discretion and judgment.

ESSENTIAL Responsibilities:

AR Process Responsibilities:

·      Process daily billing documents.

·      Process customer rebate credits.

·      Audit customer purchases orders, sales orders, and delivery documents to customer invoices.

·      Release customers from credit holds based on payment status and credit review.

·      Follow up with customers on overdue accounts and perform collections activity.

·      Handle customer inquiries and resolve billing discrepancies.

AP Process Responsibilities:

·       Timely and accurate entry of vendor invoices coding, and payment processing.

·       Matches all incoming documents (invoices, packing slips, product-invoices etc.) for processing.

·       Communicate with vendors regarding payment status and inquiries.

·       Follow invoice approval process based on chart of authority for service-related invoices via Tipalti – (AP Non-Product Invoices).

·       Prepare check runs, wire transfers requests, and ACH transactions.

·       Prepare and file annual 1099 forms in compliance with IRS regulations.

·       Reconcile vendor statements and resolve payment discrepancies.

Miscellaneous:

·       Reconciles and analyzes AR, AP and general ledger accounts.

·       Review and analyze monthly AR and AP aging reports.

·       Daily, consistent monitoring of AP/AR email inboxes.

Relationship Management:

• Partners with Operations/IT/Marketing and Sales to maintain an understanding of our company’s processes and look for ways to continually improve and find efficiencies.

·      Assisting the Financial Accountant and Management team with research and analysis

• Foster a positive and collaborative work environment within the finance team.

EXPERIENCE:

•        Bachelor’s degree in accounting.

•         Minimum of 3-5 years hands on experience managing Accounts Receivables and Accounts Payables.

Pay Range:

$48,000- $55,000 per year