What are the responsibilities and job description for the Office Administrator/Executive Assistant position at Star International Holdings?
Description
The Office Administrator / Executive Assistant plays a critical role in supporting the daily operations and executive leadership of Star Manufacturing. This position serves as the organizational backbone of the office, balancing administrative excellence, executive support, and cross-functional coordination in a fast-paced manufacturing environment.
This role requires a high level of professionalism, discretion, organization, and adaptability while acting as a trusted partner to leadership and a key point of contact for internal and external stakeholders.
Executive & Leadership Support
- Provide direct administrative and executive support to the Division President and select members of the leadership team
- Manage calendars, meeting scheduling, travel arrangements, and expense reporting
- Prepare agendas, presentations, reports, and meeting materials
- Track action items and follow up on commitments to ensure timely execution
Office Administration
- Serve as the primary administrative contact for the Smithville facility office
- Manage office operations including supplies, vendor coordination, mail, and general facility support
- Maintain organized electronic and physical filing systems
- Support onboarding logistics for new salaried employees and visitors
Communication & Coordination
- Act as a professional liaison between leadership, employees, customers, and corporate partners
- Coordinate internal meetings, leadership events, and special projects
- Assist with internal communications, announcements, and documentation as needed
Confidentiality & Professionalism
- Handle sensitive and confidential information with discretion and integrity
- Exercise sound judgment when prioritizing requests and managing competing deadlines
- Additional Support
- Provide administrative support for Sales, HR, Finance, or Operations as needed
- Support continuous improvement initiatives related to office processes and efficiency
Requirements
Required
- High school diploma or equivalent
- 3–5 years of experience in an administrative, executive assistant, or office management role
- Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Excellent organizational, communication, and time-management skills
- Ability to manage multiple priorities in a dynamic environment
Preferred
- Associate’s or Bachelor’s degree
- Experience supporting executive-level leaders in a manufacturing or industrial environment
- Familiarity with ERP systems or HRIS platforms (Paylocity experience a plus)
Key Competencies
- Professional presence and strong interpersonal skills
- Attention to detail with a high level of accuracy
- Proactive, self-directed, and solution-oriented mindset
- Ability to anticipate needs and operate with minimal supervision
- Strong alignment with Star’s values of accountability, teamwork, and operational excellence
Work Environment
- On-site role within a manufacturing facility office
- Occasional flexibility in hours may be required to support leadership schedules
- Collaborative, fast-paced environment with frequent interaction across departments